Recycling Centres and Reuse Shops Tender Information Day 2 nd June - - PowerPoint PPT Presentation

Warwickshire County Council

Recycling Centre’s and Reuse Shops Tender Information Day 2nd June 2014 Glenn Fleet Group Manager – Waste Management

Warwickshire County Council

Tender Service Summary

Warwickshire County Council

The management and operation of:

• 2 x household waste recycling centres (HWRCs)

(including the re-use shops) and

• 6 x re-use shops

We have divided up the requirement into ‘Lots’ to give all Organisation sizes the opportunity to tender

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Procurement Overview

Warwickshire County Council

• Procurement Type – Open Tender
• Concession Contract
• Tender Submissions via In-Tend

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Tender Timetable

Pre Procurement Information Day 2nd June 2014 Tender documents issued 23rd June 2014* Final date for clarification requests from Tenderers 8th August* Deadline for receipt of completed Tenders 15th August* Successful / unsuccessful organisations notified. 17th September* Contract award confirmed Following standstill period Contract commences 5th November 2014

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Lower House Farm

Lower House Farm Large Re-use Shop Cherry Orchard Small Re-use Shop Burton Farm Large Re-use Shop Shipston Small Re-use Shop Wellesbourne HWRC and small Re-use Shop Stockton HWRC and small Re- use Shop

Princes Drive Large Re-use Shop Hunters Lane Large Re-use Shop

Warwickshire County Council

Tender Lots

Warwickshire County Council

Lot 1 Stockton HWRC & small re-use shop Wellesbourne HWRC & small re-use shop Cherry Orchard small re-use shop Shipston small re-use shop Princes Drive large re-use shop 2 Lower House Farm large re-use shop 3 Hunters Lane large re-use shop 4 Burton Farm large re-use shop

Warwickshire County Council

Start Date and Term – All lots

Warwickshire County Council

• Contract Commencement - 5th November

2014

• Contract Length – 5 years plus an additional

5 x 1 year extensions

• TUPE

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Background

• WCC pioneered

HWRC Charity Reuse shops (2003)

• Achieve savings
• f £92m from a

revenue budget of £350m

• Insourcing 8 sites (2
• f which sub-

contacted)

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HWRC Site Openings

Day Winter (1 Oct to 31 Mar) Summer (1 Apr – 30 Sept) All sites ( except Stockton and Shipston Monday to Friday 9.30am – 3.15pm 9.30am – 3.15pm Saturday and Sunday 8.30am – 4.15pm 8.30am – 5.45pm Stockton only open Saturday to Monday Shipston open 7 days per week, but only open to 12.30 Saturday and Sunday

Hours could increase

• ver the next 10 years

Opening times

Warwickshire County Council Warwickshire County Council Cherry Orchard Small Re-use Shop Shipston Small Re-use Shop Wellesbourne HWRC and small Re-use Shop Stockton HWRC and small Re- use Shop Princes Drive Large Re-use Shop

Lot 1

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Prince Drive HWRC

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Prince Drive HWRC

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Wellesbourne HWRC

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Wellesbourne HWRC

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Wellesbourne HWRC

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Stockton HWRC Reuse Shop

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Shipston HWRC

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Shipston HWRC

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Cherry Orchard HWRC Reuse Shop

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Cherry Orchard HWRC Reuse Shop

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HWRC Audit Spring 2014

Treatment Use Waste Type Stockton HWRC Wellesbourne HWRC Total Composting Green waste 127.75 192.73 320.48 Sub Total 127.75 192.73 320.48 Clinical Paint (chemicals) 0.04 0.13 0.17 Sub Total 0.04 0.13 0.17 Residual General (mixed waste) 333.12 427.79 760.91 Sub Total 333.12 427.79 760.91 Recycling Aluminium (nf) 0.42 0.00 0.42 Batteries (car) 1.70 2.24 3.94 Batteries (household) 0.00 0.49 0.49 Books 0.00 0.18 0.18 Cable (nf) 0.10 0.06 0.16 Cardboard 2.49 33.21 35.70 Chipboard 127.32 161.13 288.45 Copper & Brass Mixed (nf) 0.00 0.01 0.01 Copper (nf) 0.00 0.01 0.01 Fluorescent Tubes Output 0.17 0.27 0.44 Fridges Output 9.80 0.10 9.90 Glass (bottles) 3.36 22.19 25.55

• Non Ferrous Metal

Non Ferrous Metal 0.00 0.01 0.01 Oil (Engine) 2.20 1.58 3.78 Oil (Vegetable) 0.55 0.00 0.55 Paint (chemicals) 0.00 0.05 0.05 Paper (mixed with card) 65.89 54.99 120.88 Paper (newspaper & magazines) 0.00 21.06 21.06 Plasterboard 2.68 0.04 2.72 Plastic (Mixed) 0.19 2.35 2.54 Printer Cartridges 0.00 0.16 0.16 Scrap metal (mixed) 68.88 107.05 175.93 Screens output 19.58 28.97 48.54 Small Domestic Appliances 32.68 28.07 60.75 Textiles 5.13 16.41 21.54 Wood (including treated) 56.10 58.51 114.61 Sub Total 399.24 539.13 938.37 Re-Use Books 0.00 2.03 2.03 Inert (rubble/ hardcore) 164.28 203.09 367.37 Sub Total 164.28 205.12 369.40 Grand Total 1,024.43 1,364.90 2,389.33

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HWRC Audit Spring 2014

PRIMARY CATEGORIES AVERAGE WEEKDAY AVERAGE WEEKEND AVERAGE COMBINED Paper and card 3.35% 12.18% 7.76% Plastic film 1.39% 5.31% 3.35% Dense plastic 19.69% 23.62% 21.65% Textiles 8.67% 11.09% 9.88%

• Misc. combustible

28.43% 26.05% 27.24%

• Misc. non-combustible

10.78% 0.71% 5.74% Glass 13.03% 5.52% 9.27% Ferrous metal 1.48% 0.39% 0.94% Non-ferrous metal 0.27% 1.39% 0.83% Putrescible 10.79% 9.35% 10.07% Fines 0.05% 0.66% 0.35% WEEE 0.51% 2.28% 1.39% Hazardous 1.56% 1.46% 1.51% TOTAL 100.00% 100.00% 100.00% KERBSIDE RECYCLABLE 27.98% 32.20% 30.09% SITE RECYCLABLE 21.33% 16.00% 18.67% TOTAL RECYCLABLE 49.31% 48.21% 48.76%

Warwickshire County Council Warwickshire County Council Lower House Farm Large Re-use Shop

Lot 2

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Lower House Farm HWRC Reuse Shop

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Lower House Farm HWRC Reuse Shop

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Lot 3

Hunters Lane Large Re-use Shop

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Hunter Lane HWRC Reuse Shop

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Hunters Lane HWRC Reuse Shop

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Lot 4

Burton Farm Large Re-use Shop

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Burton Farm HWRC Reuse Shop

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Burton Farm HWRC Reuse Shop

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Procurement (1)

• Running a competitive tender

process.

• Any type/size of organisation can

apply.

• E-tendering system called ‘In-

Tend’ which is a web-based system.

Warwickshire County Council

Warwickshire County Council

Procurement (2)

• You need to register your

company on the In-tend system.

• You download the Invitation to

Tender pack then complete your submission and up-load it back to the site.

• We do not accept paper or emailed

tender submissions.

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Warwickshire County Council

Procurement (3)

• Details of how to use the ‘In-Tend’

system when you log-in to it.

• It is simply to use.
• The most common problem is people

do not upload all their documents, which results in a partial submission which is not compliant.

• Do not to leave the upload of your

submission to the last minute.

Warwickshire County Council

https://in-tendhost.co.uk/csw-jets/aspx/Home

Warwickshire County Council

Procurement (4)

• The tender invitation contains the specification.
• Our selection stage questionnaire.
• An award stage questionnaire.
• Pricing schedule.
• Contract terms and conditions.
• If you have any queries about the documents, you

must submit these through the ‘In-Tend’ system

Warwickshire County Council

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Tender Evaluation

• Lot 1 = 70 marks Finance

= 30 marks Quality = 100

• Lot 2 to 4 = 75 marks Finance

= 25 marks Quality = 100

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Total Quality Score 30

Service provision and delivery 14.00 Environmental benefit 4.00 Benefit to the community 12.00 OPERATION OF STOCKTON, WELLESBOURNE HOUSEHOLD WASTE RECYCLING CENTRES, STOCKTON AND WELLESBOURNE SMALL RE-USE SHOPS AND PRINCES DRIVE LARGE RE-USE SHOP Section Weightings

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Quality Evaluation Lots 2 to 4

Section Weightings Service provision and delivery 8.00 Environmental benefit 5.00 Benefit to the community 12.00

Total Quality Score 25

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Site visits (day or dates have we arranged)

• Dates tbc
• Site visits to take place late June/July time

Warwickshire County Council

Any Questions?

Warwickshire County Council

• Questions and answers from this

information day, and any follow up questions, will be recorded and made available along with tender documents

• Any additional questions should be

emailed to: wastetenders@warwickshire.gov.uk