R ESPONSE C OMMISSION (IERC) Revised 12/12/16 Superfund Amendments - - PowerPoint PPT Presentation

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R ESPONSE C OMMISSION (IERC) Revised 12/12/16 Superfund Amendments - - PowerPoint PPT Presentation

May 07, 2023 26 likes •730 views

I NDIANA E MERGENCY R ESPONSE C OMMISSION (IERC) Revised 12/12/16 Superfund Amendments & Reauthorization Act (SARA TITLE III) OR Emergency Planning & Community Right-to-Know Act (EPCRA) Online Portal for EPCRA Reporting Tier II

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INDIANA EMERGENCY RESPONSE COMMISSION (IERC)

Revised 12/12/16

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Online Portal for EPCRA Reporting

Tier II Manager

www.in.gov/dhs/3893.htm

Superfund Amendments & Reauthorization Act (SARA TITLE III) OR Emergency Planning & Community Right-to-Know Act (EPCRA)

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Browser  Internet Explorer 10 or above (non-compatibility mode)  Firefox 20 and above  Chrome 26 and above Components  Turn off the popup blocker in your Browser  Use Adobe Acrobat Reader (free download)  Enable Javascript in your browser (this should already be set in your browser)

System Prerequisites

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Pop-Up Blockers TURN OFF ALL POP-UP BLOCKERS

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1

At the top right, click the Tools Menu, then click Internet Settings

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Select Privacy, then click Settings

Allow Pop-Ups in Internet Explorer Browser

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3

Type in the website, then click Add.

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The site will be added to your Allowed Sites. Click Close to finish.

Allow Pop-Ups in Internet Explorer Browser

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1

At the top right, click the Chrome menu, then click Settings

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Click Show Advanced Settings

Allow Pop-Ups in Chrome Browser

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3

Under Privacy, click Content Settings.

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Click Manage Exceptions. Locate/add website, set to Allow, then click Done.

Allow Pop-Ups in Chrome Browser

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Cookies & JavaScript on IE

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  • Only one user account can be set up for your facility.
  • All passwords must follow this format: 8-15 alphanumeric.
  • Try ‘Forgot Your Password’ or ‘Reset Your Password’ if you are not able to log in.
  • Your user account will be DISABLED if you enter the wrong password more than 5 times

consecutively. If your account is disabled, you will see a message when you try to log in. The system administrator will get a message to enable the account.

  • If you have not used your account for a little more than one year and a half, your user

account will be disabled or revoked and you will not be able to log in.

  • If you still cannot log into your account, contact the system administrator. Once the

account is disabled, only the system administrator can enable the account. If the account is revoked, you will need to register a new user account. Send an email to or call the system administrator, who will let you know what to do.

  • To sign out of the system, click the Log Out button on the right hand side. You will be

logged out of the system safely.

Log-In Security Rules

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EPCRA Website (top)

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EPCRA Website (bottom)

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All Users Must Register

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New User Registration

Select to proceed 14

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New User Registration

Selection for all facilities Select to proceed 15

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New User Registration

1

New User Registration 16

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New User Registration

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Click Submit and wait for account approval email User and Admin receive registration email notification 17

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ADD FACILITY

 First-Time Filer

 May create 1 or more facility accounts with 1 username  Can make individual payments or bulk payment

 Returning Filer

 May be linked to 1 or more facilities  Can make individual payments or bulk payment

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START A NEW REPORT

To link username to previously submitted Tier II facilities, email facility names and ID numbers to SARATr2@dhs.in.gov, if you are a consultant or are reporting for multiple facilities

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START

Click to advance 20

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Add New Facility

Add Facility

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Click to update previously submitted Tier II Report Click to add brand new facilities 21

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List of Submissions

22 This is where you can change your facility status.

  • Chemical storage quantity changes to below TPQ
  • Close of business
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Start Report

Choose Report Type and Report Class

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When filing the Annual Tier II Report select “2016”

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Choose Report Type and Report Class

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When filing the Annual Tier II Report select “2016”

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Add Facility

Enter Facility Info and click Save

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No special character & punctuations (-, _, /, #, $, & ) 25 If you do not know which fire department to choose please contact your LEPC or our team and we will help you

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Enter Owner/Operator details and click Save

Add Facility

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26 No special character & punctuations (-, _, /, #, $, & ) Avoid capitalization when entering website address

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Add Facility

Enter Mailing Address details and click Save

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REPORT HOMEPAGE

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Completed Facility Information

  • 1. Facility Information
  • 2. Chemical Inventory
  • 3. Subject to Status
  • 4. Report Contacts
  • 5. Attachments
  • 6. Fee Exemption
  • 7. Fee Summary
  • 8. Certification

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Chemical Inventory

  • 1. Facility Information
  • 2. Chemical Inventory
  • 3. Subject to Status
  • 4. Report Contacts
  • 5. Attachments
  • 6. Fee Exemption
  • 7. Fee Summary
  • 8. Certification

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1. If you select an EHS CAS number from the lookup, then the EHS check box on the Add Chemical page will be automatically checked 2. EHS must be reported as Pure 3. When reporting a Mixture, enter both the product CAS and component CAS numbers

4. System calculates the TPQ across the facility by aggregating the EHS amount in Pure and Mixtures and identifying if it is above or below the threshold

Chemical Rules

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1

Enter Chemical Inventory

Add a new chemical record never entered in the system Import chemical name/CAS from another facility in company account Edit an existing chemical record in the facility Delete an existing chemical record in the facility

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Enter Chemical Inventory

Enter Chemical manually or use the CAS/Chemical lookup

2a

Pick result from the lookup listing

2b

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3a

CAS Number and Chemical Name are populated once you choose from the Search results listing

Enter Chemical Inventory

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3b

If you enter an EHS with a two TPQ values, you will need to select more details about the format of the chemical. Each format must be reported separately.

Enter Chemical Inventory

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Complete each column and click Save

Enter Chemical Inventory

36 This is where you upload your SDS

  • attachments. If

previously submitted it will be automatically included.

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5

If you select Mixture, then the Mixture section will display at the bottom 1. Answer the question about whether mixture components contain an EHS If Yes, the EHS component must be reported. If No, then mixture reporting is voluntary 2. Click Search icon to search for CAS number and Chemical Name or manually enter the information 3. Enter the Percentage 4. Click on Save Mixture Component button 5. Click Save at the bottom if you are done adding mixture components

Enter Chemical Inventory

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6

Complete Storage and Inventory Section

Enter Chemical Inventory

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6a

Gallons Converter

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Storage Location

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6b

Click More Storage Locations link 1. Choose Container Type, Pressure, Temperature from the list

  • 2. Check if the storage location is confidential
  • 3. Enter the Location and Storage Amount
  • 4. Click Save Storage Location
  • 5. Click Save if you are done with adding Storage Locations

Enter Chemical Inventory

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Storage Amount Error

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Total Storage Location Amount Must Match Max Daily Amount

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Subject to Status

  • 1. Facility Information
  • 2. Chemical Inventory
  • 3. Subject to Status
  • 4. Report Contacts
  • 5. Attachments
  • 6. Fee Exemption
  • 7. Fee Summary
  • 8. Certification

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Subject to Status

Enter EPCRA status to which the facility is subject.

  • 312 Status is automatically marked Yes if submitting Tier II report
  • 302 Status is automatically marked Yes if Chemical Inventory

has an EHS over TPQ Once completed, click Save. 45

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Steps #1, 2 & 3 Completed

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Top of Page

Scroll to top of page to print Tier II report with step completed information 47

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Report Contacts

  • 1. Facility Information
  • 2. Chemical Inventory
  • 3. Subject to Status
  • 4. Report Contacts
  • 5. Attachments
  • 6. Fee Exemption
  • 7. Fee Summary
  • 8. Certification

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Direct Communication Contact

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Report Contacts

Complete Contacts information and click Save. Use the lookup tools to carry contacts over from other facilities in your account. 50 The Regulatory Point

  • f Contact will be

contacted by response personnel. Do NOT list consultant/contractor as this contact.

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Steps #1, 2, 3 & 4 Completed

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Attachments

  • 1. Facility Information
  • 2. Chemical Inventory
  • 3. Subject to Status
  • 4. Report Contacts
  • 5. Attachments
  • 6. Fee Exemption
  • 7. Fee Summary
  • 8. Certification

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Attachment Specifications

 Size limit for ALL files — 5 MB  File Name without special character & punctuations (-, _, /, #, $, & no spaces)  Types of allowed files

» Site Plans — bmp|doc|docx|gif|jpg|jpeg|jng|pdf|tif|tiff|txt|xls|xlsx|zip|zipx|png » Site Coordinate Abbreviation — bmp|doc|docx|gif|jng|jpeg|jpg|pdf|png|tif|tiff|txt|xls|xlsx|zip » Safeguard Measures — bmp|doc|docx|gif|jpg|jpeg|jng|pdf|tif|tiff|txt|xls|xlsx|zip|zipx » Facility Emergency Response Plans — bmp|doc|docx|gif|jpg|jpeg|jng|pdf|tif|tiff|txt|xls|xlsx|zip|zipx » Safety Data Sheets (SDSs) — bmp|doc|docx|gif|jpg|jpeg|jng|pdf|tif|tiff|txt|xls|xlsx|zip|zipx » Trade Secret — bmp|doc|dxf|dwg|gif|jpeg|jpg|jng|tiff|tif|txt|xls|vsd|zip|pdf » Local Gov’t Resource — pdf|gif|jpg|bmp|doc|dxf|dwg|jpeg|jng|tiff|tif|txt|xls|vsd|zip|xlsx|docx|png

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Attachment Options

You can only attach a single file or multiple files zipped in to a single zip file. Also, the attachments do not overwrite each other so if you are uploading a new file you have to first remove the existing one by clicking on the "Remove" link next to the file name. 54

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1 2

Enter Attachments

To attach, start by clicking Browse. Identify the location of site plan

  • n network. Click Open.

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Fee Exemption

  • 1. Facility Information
  • 2. Chemical Inventory
  • 3. Subject to Status
  • 4. Report Contacts
  • 5. Attachments
  • 6. Fee Exemption
  • 7. Fee Summary
  • 8. Certification

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Fee Exemption

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Complete the Exemption Questionnaire, then click Save

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Fee Summary

  • 1. Facility Information
  • 2. Chemical Inventory
  • 3. Subject to Status
  • 4. Report Contacts
  • 5. Attachments
  • 6. Fee Exemption
  • 7. Fee Summary
  • 8. Certification

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Steps #1, 2, 3, 4, 5 & 6 Completed

59 #2 Only applies to farmers. This does not include businesses who manufacture or sell farm supplies.

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Based on the Fee Exemption status

Payment Steps

Late fee To proceed 60

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Payment Steps

Choose the payment method and select Continue

Click for Invoice

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Enter Payment Details and select Continue

Payment Steps

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Certification

  • 1. Facility Information
  • 2. Chemical Inventory
  • 3. Subject to Status
  • 4. Report Contacts
  • 5. Attachments
  • 6. Fee Exemption
  • 7. Fee Summary
  • 8. Certification

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Certification

Preview/print report for accuracy before completing Certification details 64

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Tier II Report

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Check Certification box and select Submit

Certification

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Notification of Certification

To IERC, LEPC & Fire Dept

Tier II report completion Status change to Active Status change to Inactive 67

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EPCRA Chemical Storage, Release, TPQs and RQs…

Reporting Requirements at a glance

EPCRA Chemicals EHS ExtremelyHazardous Substance LIST OF LISTS Storage Quantity Threshold Planning Quantity (TPQ) ≥ TPQ Sections 302, 311 & 312 Accidental Release Quantity Reportable Quantity (RQ) ≥ RQ Section 304 HS-CERCLA Hazardous Substance LIST OF LISTS Storage Quantity Threshold level ≥ Threshold Level 10,000lbs Sections 311/312 Accidental Release Quantity Reportable Quantity (RQ) ≥ RQ Section 304 HS-other Hazardous Substance Safety Data Sheets (SDSs) Storage Quantity Threshold Level ≥ Threshold Level 10,000lbs Sections 311/312 Accidental Release Quantity NONE Defined

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Indiana EPCRA Reporting

Sections 302, 304, 311 & 312 To the State, LEPC & Fire Depts

Online Portal for EPCRA Reporting

Tier II Manager

www.in.gov/dhs/3893.htm

Note: Facilities must, upon request, promptly provide the appropriate local emergency planning committee (LEPC) and/or fire department with jurisdiction over the facility their Tier II emergency and hazardous chemical inventory form information as required by IC 13-25-2-10(c).

To link username to previously submitted Tier II facilities, email facility names and ID numbers to SARATr2@dhs.in.gov, if you are a consultant or are reporting for multiple facilities 79

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SARA Program Contact Information

  • State program webpage: www.in.gov/dhs/3893.htm
  • Tier II Manager webpage: www.tier2.dhs.in.gov
  • Email: SARATr2@dhs.in.gov
  • Toll-free number: (855) 246-0065
  • Krystal Hackney
  • SARA Program Specialist
  • KHackney@dhs.IN.gov

317-234-9697

  • Marc Torbeck
  • SARA Program Specialist
  • Mtorbeck@dhs.IN.gov

317-234-9696

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