PROJECT OVERVIEW TODAYS MEETING Introductions Brief overview of - - PDF document

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9/23/14 Ohio Broadcast Educational Media Commission Mandatory Prebid Conference September 22, 2014 RFP Number 0A 0A1135 35 PROJECT OVERVIEW TODAYS MEETING Introductions Brief overview of project Tour of

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PROJECT OVERVIEW

Ohio Broadcast Educational Media Commission Mandatory Prebid Conference – September 22, 2014 RFP Number 0A 0A1135 35

TODAY’S MEETING

Ò Introductions Ò Brief overview of project Ò Tour of facilities Ò Q&A

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RFP EVALUATION TEAM

Ò Rick May, Executive Director BEMC Ò Craig Stevenson, Chief Engineer BEMC Ò Dave Johnson, Manager of Broadcast Operations BEMC Ò Eric Wortman, Broadcast Engineer, BEMC Ò John Luff, Consultant to BEMC Ò David Carwile, OETS Administrator Ò Tom Furnas, Senior Director of Technology, ideastream Ò George MacKnight, Director of Engineering, ThinkTV/CET Ò Tom Cummings, Director of Engineering & Technical Services, WBGU Ò Maria Roberts, DAS/OIT

PROJECT GOALS - OETS

Ò Unburden operations to focus on creation of

content

Ò Reduce station Opex/Capex Ò Facilitate a shared archive Ò Plan for disaster recovery Ò Enhance peer to peer sharing of content

between stations

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PROJECT GOALS - BEMC

Ò Update infrastructure to reduce downtime and

maintenance

Ò Adopt modern, best practice workflow Ò Enable centralized operations Ò Retain ability for individual stations to operate

without moving to centralization

Ò Provide for future capacity Ò Provide structure for additional future services

EXISTING SYSTEM ELEMENTS

Ò Statewide distribution network Ò MPEG SD and HD video compression hardware Ò NOC video/audio routing Ò 400+ TB storage platform

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CONCEPTUAL DESIGN GOALS

Ò Modular architecture Ò Tight integration between central automation

and station ProTrack systems

Ò Provide for remote monitoring of stations to

allow ‘lights out’ at station facilities

Ò Retain existing station infrastructure for

disaster recovery CONCEPTUAL DESIGN GOALS

Ò Keep ATSC encoders at stations Ò Enhance voice communications between BEMC

NOC and stations

Ò Create operator environment conducive to low

event error rate

Ò Implement virtualized infrastructure if practical

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SCHEDULE

ID Task Name Duration Start Finish 1 BEMC Modernization Project 311 days Tue 9/2/14 Tue 11/10/15 2 Bidding 53 days Tue 9/2/14 Thu 11/13/14 3 Bid Period 32 days Tue 9/2/14 Wed 10/15/14 4 Mandatory Pre-Bid Meeting 1 day Mon 9/22/14 Mon 9/22/14 5 Vendor Question Period 19 days Tue 9/2/14 Fri 9/26/14 6 Bid Closing 0 days Fri 10/17/14 Fri 10/17/14 7 Bid Evaluation 10 days Fri 10/17/14 Thu 10/30/14 8 Vendor Presentations 2 days Tue 11/4/14 Wed 11/5/14 9 Vendor Best and Final Bids 3 days Thu 11/6/14 Mon 11/10/14 10 Evaluation of Best and Final Offers 3 days Tue 11/11/14 Thu 11/13/14 11 Bid Award 0 days Thu 11/13/14 Thu 11/13/14 12 System Design 107 days Wed 11/19/14 Thu 4/16/15 13 Kick Off Meeting 2 days Wed 11/19/14 Thu 11/20/14 14 System Design Phase 35 days Fri 11/21/14 Thu 1/8/15 15 Design Approval & Design Frozen 0 days Thu 1/8/15 Thu 1/8/15 16 Documentation 70 days Fri 1/9/15 Thu 4/16/15 17 Construction Documentation 20 days Fri 1/9/15 Thu 2/5/15 18 Software Integration 70 days Fri 1/9/15 Thu 4/16/15 19 System Deployment 247 days Mon 12/1/14 Tue 11/10/15 20 Equipment Ordering & Delivery 70 days Mon 12/1/14 Fri 3/6/15 21 Station Deployment 55 days Mon 2/2/15 Fri 4/17/15 22 Northstar Deployment 60 days Mon 2/2/15 Fri 4/24/15 23 Commissioning 20 days Mon 4/27/15 Fri 5/22/15 24 Shadow Existing Streams 70 days Mon 5/25/15 Fri 8/28/15 25 Acceptance Testing 20 days Mon 8/31/15 Fri 9/25/15 26 Punch List 25 days Mon 9/28/15 Fri 10/30/15 27 Final Acceptance 7 days Mon 11/2/15 Tue 11/10/15 28 Project Completion 0 days Tue 11/10/15 Tue 11/10/15 10/17 11/13 1/8 11/10 8/17 8/31 9/14 9/2810/12 10/2611/911/2312/712/21 1/4 1/18 2/1 2/15 3/1 3/15 3/29 4/12 4/26 5/10 5/24 6/7 6/21 7/5 7/19 8/2 8/16 8/30 9/13 9/2710/11 10/2511/811/2212 ust 1 September October 1 NovemberDecember January 1 February 1 March 1 April 1 May 1 June 1 July 1 August 1 SeptembeOctober 1 NovemberDec

Ohio Broadcast and Educational Media Commission Northstar Modernization Project

TOUR

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