Programming Leadership & Chapter Development Session February - - PowerPoint PPT Presentation

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Programming Leadership & Chapter Development Session February - - PowerPoint PPT Presentation

Dec 01, 2023 540 likes •913 views

Programming Leadership & Chapter Development Session February 24 - 25, 2017 Arizona State University Programming Objectives 1. Examine the importance/relevance of programming 2. Learn how to effectively plan events 3. Find the right

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February 24 - 25, 2017 Arizona State University

Programming

Leadership & Chapter Development Session

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Programming Objectives

  • 1. Examine the importance/relevance of programming
  • 2. Learn how to effectively plan events
  • 3. Find the right balance to push a good event to a great event
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Let’s get started!

C
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r t e s y
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B e t a P h i C h a p t e r
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What makes an event?

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What has been your favorite Phi Sigma Pi event thus far and why?

C
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r t e s y
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A l p h a E t a a n d C a p i t a l C h a p t e r a n d
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r
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n S a r a h S m i t h w i t h t h e F I S H ! P h i l
  • s
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h y g u y s
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Why is programming important?

1. Main way to live out our Tripod 2. Get involved in our community - Our Ritual (Paideia) shares, “All leaders in

ancient or modern times have endured some measure of learning or training in order to become prepared for the great responsibilities which lie before them...unselfish devotion to humankind.”

3. Engage in fellowship - Our Ritual (Philia) tells us, “It is the warmth without

which the intellect is cold… it enlivens the pursuit of knowledge and humanizes learning.”

1. 2. 3. 4. Learn something new - (Sophia) “It is a mistake to reject a bit of truth because it

lies outside your province; someday you shall need it.”

5. Improve visibility- get the word out about the Chapter 6. Invitational Meetings introduce PNM’s to PSP

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Design an Experience

“What attendees want is an experience that would both influence their behavior and change their hearts and minds.” Don Neal

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Executing Well with the Eight P’s

  • 1. Plan
  • 2. Promote
  • 3. People
  • 4. Place
  • 5. Props
  • 6. Prompt
  • 7. Personal
  • 8. Purpose
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PURPOSE

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P for PURPOSE

Communicate Phi Sigma Pi’s:

  • Identity
  • Mission
  • Values
  • Ideals
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PLAN

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P for PLAN

July August September October

Design poster Post on social media Plan events Plan social media posts Assign volunteers Purchase food/supplies Host Invitational Mtgs Follow-up with PNMs Request email list Send list to Nat’l Office Enter room reservations Make checklist Design banner Host Trivia Night Host Meet the Bros

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Include the following:

  • All tasks (and subtasks) that need to be completed
  • Responsible individual(s)
  • Deadline

P for PLAN

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phisigmapi.org/laresources P for PLAN

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PROMOTE

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P for PROMOTE

  • phisigmapi.org/laresources
  • phisigmapi.org/recruitment
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  • A high level of visibility =

Recruitment success

  • Use all available publicity
  • pportunities
  • Show PNMs what your

Chapter is doing so they want to join

P for PROMOTE

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PEOPLE

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P for PEOPLE - Potential New Members

  • Who do you want?
  • Where can you find them?
  • How can you attract them?
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REMEMBER: Recruitment is everyone’s job!

P for PEOPLE - Chapter Members

  • Delegate to get the job done
  • Give each Member the opportunity

to contribute

  • Help them use their skills, talents

and gifts

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PLACE

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P for PLACE

Think about:

  • The room should not be too big

but also, not too small.

  • Visibility and accessibility
  • Make sure to have the proper

set-up (furniture, technology, etc.)

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PROPS

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P for PROPS

  • Tell the story of your Chapter,

what you do and who you are

  • Help PNMs imagine

themselves as part of PSP and your Chapter

  • Don’t forget the little things!
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PROMPT & PERSONAL

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P for PROMPT & PERSONAL

Follow-up with PNMs:

  • Promptly to keep PSP fresh in

their minds

  • Personally to let them know you

are interested in getting to know them

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Planning Hosting Evaluating 3 Phases of Holding an Event

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Identify the Risks

  • 1. Physical - Possible athletic event
  • 2. Reputational - Promoting our ideals
  • 3. Emotional - An event’s impact
  • 4. Facilities - Accessible to all
  • 5. Financial - Reviewing contracts
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Event Planning Form (EPF)

Submit form at least 30 days prior to an event if: 1. an agreement/contract will be signed 2. Evidence of Insurance 3. Animals 4. Athletic Activity (competition and/or time-keeping) 5. Transportation arranged by third-party vendor or attendees phisigmapi.org/planningform

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Budgeting

  • 1. Approve fiscal budget for each

committee

  • 2. Ensure reimbursement policy

and form in place

  • 3. List anticipated and actual

expenses

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Good to Great

  • 1. Heighten exposure
  • 2. Thank you notes
  • 3. Evaluate
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Start taking your Good to Great!

Search for email and Twitter handle of:

  • 1. University/College President
  • 2. University/College Provost
  • 3. Campus Newspaper
  • 4. Local, Community Newspaper
  • 5. 3 Campus Orgs that would be good partners. Other

PFA groups?

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Chapter Event Calendar

How does your Chapter communicate/inform Members about events? How does your Chapter promote events?

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What’s Next?

  • Event Planning Resources

○ phisigmapi.org/laresources

  • LiA Modules

○ The Team Foundation: There’s no I in Team ○ The Team Foundation: The Winning Combination ○ Juggling Multiple Priorities: I Can Do that Later

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See you back in the main room by 2:15pm!