Pre-Submittal Meeting CITY OF PHOENIX REQUEST FOR QUALIFICATIONS - PowerPoint PPT Presentation

Pre-Submittal Meeting CITY OF PHOENIX REQUEST FOR QUALIFICATIONS WATER SERVICES DEPARTMENT ELECTRICAL, INSTRUMENTATION, AND CONTROL SYSTEMS INSPECTION AND TESTING SERVICES FOR WATER REMOTE FACILITIES PROJECT NO. WS85400011-1 JULY 20,2017 1

Welcome and Introductions Julie Smith , Contracts Specialist Office of the City Engineer Point of Contact for Submittals and RFQ Questions julie.b.smith@phoenix.gov (602) 534-5788 Fred Ellis , Civil Engineer II (Project Manager) Water Services Department 2

Meeting Overview  Sign-in please  Sign- in sheet and PowerPoint will be posted on Procurement’s website: http://phoenix.gov/streets/procurement/current-opportunities Click on respective project, then click on: ■ Planholder List ■ RFQ / RFB ■ Addendum / Notifications (if applicable) Please hold questions until each Q&A period  This is the ONLY opportunity to discuss this project  with City staff 3

Agenda  Evaluation Criteria  Project Description and Scope of Work  Required Submittals  Bid Due Date  Questions 4

Evaluation Criteria General Information (10 Points)  Design Experience of the Prime Firm (20 Points)  Construction Administration and Inspection (10 Points)  Experience of Key Personnel and Subconsultants (25 Points)  Project Understanding and Approach (30 Points)  Overall evaluation of the firm and its perceived ability to provide the  required services (5 Points) 5

Project Description • The City has developed electrical, instrumentation and control standards for the entire Water Services Department which are used to provide consistency in the control systems. • The selected consultant will be enforcing these standards on all projects. • The areas of work are in the design phase, construction installation inspections, and commissioning testing and calibrations of the EIC systems. 6

Scope of Work • The selected firm will provide: • Design support services consisting of presenting advice and technical consultations relative to installation techniques and procedures • Attend design meetings • Support the engineer with research of existing conditions • Support the engineering consultant with the understanding of the Water Services Departments standards for EIC systems • Provide construction and commissioning support services 7

Submittal Requirements:  Cover Letter – which includes full firm name, address, phone number, vendor number and email address for contact person  Evaluation Criteria – Address the SOQ evaluation criteria and include project organizational chart.  Additional Content – Resumes and other information may be included (within the permitted page limit) 8

Submittal Requirements:  Provide 7 copies of the State of Qualifications  Maximum 12 pages permitted to address all content  Paper size shall be 8 ½ x 11  Font size may not be less than 10 point  Each side of page containing evaluation criteria and additional content will be counted toward the maximum page limit noted above  Front/back covers, cover letter, Table of Content pages, and divider (tab) pages will NOT be counted toward the maximum page limit, unless they include evaluation criteria and additional content 9

Grounds for Disqualification  Receipt of Bid after the specified cut-off date and time  Too few copies of the submittal  Deposit of Bid in the wrong location  Violating the “ Contact with City Employees ” policy 10

Vendor Registration  To do business with the City you MUST register in procurePHX at https://www.phoenix.gov/procure.  Phoenix values its relationships with its vendors.  To become a vendor with the city, you MUST complete the vendor self-registration process.  The vendor number must be listed on the cover of the SOQ when submitted  It takes the city about two business days to approve the registration.  Part of the registration process is determining your taxing jurisdiction, your eligibility for small business programs, and verifying your submittal of a signed W-9 form from the IRS.  For questions about procurePHX , please send an email to vendor.support@phoenix.gov 11

RFQ Due Date 12:00 P.M. Arizona local time Friday, August 4, 2017 City Hall, 200 W. Washington Street 6 th Floor, Submittal Box 12

Street Transportation Procurement Section WEBPAGE  Notifications / Addendum (if any)  Plan Holder List  Award / Bid Tabulation  Pre-submittal Power Point Presentation  Pre-Submittal Sign-in sheet  Sign-up for Newsletter https://www.phoenix.gov/streets/procurement/current- opportunities 13

Questions After Today E-mail your questions to: julie.b.smith@phoenix.gov Thank You !!! Julie Smith Contract Specialist (602) 534-5788 14

OPEN FOR QUESTIONS & THANK YOU FOR ATTENDING 15