Pre-Submittal Meeting CITY OF PHOENIX REQUEST FOR QUALIFICATIONS - - PowerPoint PPT Presentation

1

CITY OF PHOENIX REQUEST FOR QUALIFICATIONS WATER SERVICES DEPARTMENT ELECTRICAL, INSTRUMENTATION, AND CONTROL SYSTEMS INSPECTION AND TESTING SERVICES FOR WATER REMOTE FACILITIES

PROJECT NO. WS85400011-1 JULY 20,2017

Pre-Submittal Meeting

Julie Smith, Contracts Specialist Office of the City Engineer Point of Contact for Submittals and RFQ Questions julie.b.smith@phoenix.gov (602) 534-5788 Fred Ellis, Civil Engineer II (Project Manager) Water Services Department

2

Welcome and Introductions

 Sign-in please  Sign-in sheet and PowerPoint will be posted on Procurement’s website: http://phoenix.gov/streets/procurement/current-opportunities

Click on respective project, then click on:

■ Planholder List ■ RFQ / RFB ■ Addendum / Notifications (if

applicable)

 Please hold questions until each Q&A period  This is the ONLY opportunity to discuss this project with City staff

3

Meeting Overview

 Evaluation Criteria  Project Description and Scope of Work  Required Submittals  Bid Due Date  Questions

4

Agenda

Evaluation Criteria



General Information (10 Points)



Design Experience of the Prime Firm (20 Points)



Construction Administration and Inspection (10 Points)



Experience of Key Personnel and Subconsultants (25 Points)



Project Understanding and Approach (30 Points)



Overall evaluation of the firm and its perceived ability to provide the required services (5 Points)

5

• The City has developed electrical, instrumentation and

control standards for the entire Water Services Department which are used to provide consistency in the control systems.

• The

selected consultant will be enforcing these standards on all projects.

• The areas of work are in the design phase, construction

installation inspections, and commissioning testing and calibrations of the EIC systems.

6

Project Description

7

Scope of Work

• The selected firm will provide:
• Design support services consisting of presenting advice

and technical consultations relative to installation techniques and procedures

• Attend design meetings
• Support the engineer with research of existing conditions
• Support

the engineering consultant with the understanding

• f

the Water Services Departments standards for EIC systems

• Provide construction and commissioning support services

8

Submittal Requirements:

 Cover Letter – which includes full firm name,

address, phone number, vendor number and email address for contact person

 Evaluation Criteria – Address the SOQ evaluation

criteria and include project organizational chart.

 Additional Content – Resumes and other information

may be included (within the permitted page limit)

9

Submittal Requirements:

 Provide 7 copies of the State of Qualifications  Maximum 12 pages permitted to address all content  Paper size shall be 8 ½ x 11  Font size may not be less than 10 point  Each side of page containing evaluation criteria and

additional content will be counted toward the maximum page limit noted above

 Front/back covers, cover letter, Table of Content

pages, and divider (tab) pages will NOT be counted toward the maximum page limit, unless they include evaluation criteria and additional content

 Receipt of Bid after the specified cut-off date

and time

 Too few copies of the submittal  Deposit of Bid in the wrong location  Violating the “Contact with City Employees” policy

10

Grounds for Disqualification

Vendor Registration

 To do business with the City you MUST register in procurePHX

at https://www.phoenix.gov/procure.

 Phoenix values its relationships with its vendors.  To become a vendor with the city, you MUST complete the

vendor self-registration process.

 The vendor number must be listed on the cover of the SOQ

when submitted

 It takes the city about two business days to approve the

registration.

 Part of the registration process is determining your taxing

jurisdiction, your eligibility for small business programs, and verifying your submittal of a signed W-9 form from the IRS.

 For questions about procurePHX, please send an email to

vendor.support@phoenix.gov

11

12:00 P.M. Arizona local time Friday, August 4, 2017 City Hall, 200 W. Washington Street 6th Floor, Submittal Box

12

RFQ Due Date

 Notifications / Addendum (if any)  Plan Holder List  Award / Bid Tabulation  Pre-submittal Power Point Presentation  Pre-Submittal Sign-in sheet  Sign-up for Newsletter https://www.phoenix.gov/streets/procurement/current-

• pportunities

13

Street Transportation Procurement Section WEBPAGE

E-mail your questions to: julie.b.smith@phoenix.gov Thank You !!!

Julie Smith Contract Specialist (602) 534-5788

14

Questions After Today

OPEN FOR QUESTIONS & THANK YOU FOR ATTENDING

15