Pre-Submittal Meeting TALKING STICK RESORT ARENA PLUMBING & - - PowerPoint PPT Presentation

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Pre-Submittal Meeting TALKING STICK RESORT ARENA PLUMBING & - - PowerPoint PPT Presentation

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Pre-Submittal Meeting TALKING STICK RESORT ARENA PLUMBING & MECHANICAL REPAIRS CONSTRUCTION MANAGER AT RISK CP10100070 PROCUREPHX PRODUCT CATEGORY CODE: 912000000 RFx Number: 6000000607 September 14, 2018 Meeting Overview Sign- in

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SLIDE 1

CP10100070 PROCUREPHX PRODUCT CATEGORY CODE: 912000000 RFx Number: 6000000607 September 14, 2018

Pre-Submittal Meeting

TALKING STICK RESORT ARENA PLUMBING & MECHANICAL REPAIRS CONSTRUCTION MANAGER AT RISK

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SLIDE 2

Meeting Overview

Sign-in sheet and PowerPoint will be posted on City of Phoenix’s ProcurePHX system (RFx: 6000000607): https://eprocurement.phoenix.gov/irj/portal (or) https://www.phoenix.gov/streets/procurement-

  • pportunities/current-opportunities

It is your responsibility as a RFQ holder to determine, prior to submittal, if any Notifications have been issued. This is your ONLY opportunity to discuss this solicitation with City staff.

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SLIDE 3

Welcome and Introductions

City of Phoenix Representatives

  • Viorel D. Gheorghita, Contracts Specialist
  • Jeremy Legg, Special Projects Manager
  • Gary Meyer, Architect
  • Sam Crum, Designer – Affiliate Engineers (AEI)
  • Debra Russell, Contracts Specialist II Lead
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SLIDE 4

AGENDA

 Project Background / Description  Scope of Work  SOQ Evaluation Criteria  Submittal Requirements (Page Count,

Disqualifications)

 Vendor Registration and ProcurePHX  RFx Electronic Submittal  Important Dates: Selection Schedule  Questions

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PROJECT BACKGROUND

 Talking Stick Resort Arena opened in 1992  Owned by City of Phoenix (and operated by Suns affiliate)  Recent work:  Chilled water infrastructure (primarily mechanical room /

level 0)

 Fire suppression system (nitrogen)  Waste, vent and domestic line replacement at SW

restrooms w/ ADA upgrades

 Coordination with facility operator and tenants (scheduling

is critical)

 Building / security protocols with arena operator  Working around concerts, Suns games and other events

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PROJECT DESCRIPTION

 Complete chilled water system replacement  Largely on level 6 mechanical penthouse, surrounding

bowl

 Complete main restroom stack renovations  Waste, vent and domestic water line replacement

throughout

 Replace fixtures, flooring, etc.  Temporary facilities to support ongoing event activity  Related MEP work as necessary

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SCOPE OF WORK

 CMAR Pre-Construction phase:  Cost estimating  Planning & scheduling  Constructability analysis  GMP preparation  Construction phase:  Replace chilled water lines  Upgrade restroom plumbing and finishes, fixtures  Coordinate with events/schedules

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STATEMENT OF QUALIFICATIONS (SOQ) SUBMITTAL REQUIREMENTS

The selection of the CMAR will be based on the following qualifications:

 General Information – 150 points  Experience of the Prime Firm – 200 points  Experience of Key Personnel – 250 points  Project Understanding and Approach – 300 points  Overall Evaluation of the Firm – 100 points  Reference Checks – 75 points  Maximum number of points is 1,075

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SOQ SUBMITTAL REQUIREMENTS (cont.)

 Each page with criteria information will be counted  Pages that have photos, charts, and graphs will be counted

toward maximum number of pages

 Front and back cover, Information Sheet, Table of Contents

and tab dividers will NOT be counted toward the maximum page limit, UNLESS they include information that may be considered by the selection panel

 Paper Size shall be 8 ½ x 11  Font size must not be less than 10 point

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SOQ SUBMITTAL REQUIREMENTS (cont.)

 Submit 1 complete PDF copy of the SOQ only  No Hard Copies Will Be Accepted  SOQ due:  12:00 p.m. Noon – Phoenix Time  Friday, October 5, 2018

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SOQ SUBMITTAL REQUIREMENTS

 INFORMATION SHEET  EVALUATION CRITERIA (including project organizational

chart)

 ADDITIONAL CONTENT (resumes or other information)  MAXIMUM PAGES PERMITTED IS 10 PAGES

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SOQ SUBMITTAL – INFORMATION SHEET

 Project Title  Project Number  RFx Number  Firm Name  Firm Address  Firm Phone Number  Firm Vendor Number  Name, Title, Email Address, and Signature of Contact

Person

*DO NOT INCLUDE ANY ADDITIONAL INFORMATION

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SOQ GROUNDS FOR DISQUALIFICATION

 Failure to submit electronically through eProcurement (RFx)

portal by due date and time

 Violating Contact with City Employees’ Policy (extends to

AEI, Suns and Arena Operator staff)

 PAGES EXCEEDING THE SPECIFIED MAXIMUM PAGE

LIMIT WILL BE REMOVED FROM THE SUBMITTAL AND NOT CONSIDERED IN THE EVALUATION

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SELECTION SCHEDULE

 WRITTEN QUESTIONS DUE BY 12PM SEPTEMBER 26, 2018  CITY POSTS RESPONSES

OCTOBER 1, 2018

 SOQs DUE 12:00 PM PHOENIX TIME

OCTOBER 5, 2018

 INTERVIEW NOTIFICATION

OCTOBER 29, 2018

 INTERVIEWS

NOVEMBER 8, 2018

 SCOPE MEETING

EARLY DECEMBER 2018

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SLIDE 15

SITE VISIT AND QUESTIONS

 SITE VISIT WILL IMMEDIATELY FOLLOW PRE-

SUBMITTAL MEETING.

 ALL QUESTIONS ASKED ON SITE NEED TO BE

PROVIDED TO THE PROJECT MANAGER(S) AND CONTRACTS SPECIALIST TO DOCUMENT AND ISSUE A NOTIFICATION

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SLIDE 16

Vendor Registration

All Firms MUST be registered in the Vendor Management System PRIOR TO submitting a Proposal New Firms – After registering, the City will send an e-mail with a vendor number in approx. 2 days NEW: Information on how to register with the City is available at: https://www.phoenix.gov/finance/vendorsreg

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ProcurePHX

All Firms MUST be registered in the Vendor Management System to SUBMIT a Proposal If your firm is already registered with the City of Phoenix’s ProcurePHX system, visit https://eprocurement.phoenix.gov/irj/portal to login and access the electronic solicitation Product Category Code is: 912000000 RFx Number is: 6000000607 The VENDOR NUMBER is to be included on the cover of the Statement Of Qualifications

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RFx Electronic Submittals

Log in to ProcurePHX portal: https://eprocurement.pho enix.gov/irj/portal Select RFx and Auctions tab on the Ribbon You will be taken to the RFx Overview (Event) Page

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RFx Electronic Submittals

Click the Refresh Button

  • n the RFx Overview

(Event) Page to see the most current information. Find the solicitation you’d like to view from the list, by RFx (Event) Number. For this solicitation, your RFx (Event) Number is: 6000000607

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RFx Electronic Submittals

The RFx Overview (Event) Page is also where you can find your saved RFx response. Locate the desired RFx (Event) Number, and scroll to the right. You will see your RFx response number shown as a hyperlink. Click on the hyperlink, a new window will pop up to allow you to edit your RFx response.

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RFx Electronic Submittals

Click the gray box next to the RFx (Event) Number you’d like to view. Then, Click Display Event This will open a new window to view the selected RFx If you don’t see the new window, check your POP- UP BLOCKER.

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RFx Electronic Submittals

Update your Participation Status accordingly Click Participate. This will ensure you to get email notifications regarding your RFx Event, i.e. Notifications, New Attachments. Review RFx Information Tab for Start/Due dates/ Title of Solicitation

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RFx Electronic Submittals

Click Create Response Review Notes and Attachments Tab for the RFQ, Pre-Submittal Presentation, Attendance Sheet, and Notifications, etc.

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RFx Electronic Submittals

Attach SOQ by clicking Add Attachment Click Browse in the pop up window to navigate to the desired attachment document

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RFx Electronic Submittals

Once you’ve selected your document, add a Description and then click OK The Summary Tab provides a high-level

  • verview of your RFx

Response

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SLIDE 26

RFx Electronic Submittals

Click the CHECK button to ensure no system errors Click the SUBMIT button to submit your RFx response

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RFx Electronic Submittals

You will see a confirmation message that your response was submitted. No email notification will be sent. Confirm you have the required number of attachments listed, as outlined in the RFQ. Click Close, and return to the RFx Overview (Event) Page.

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RFx Electronic Submittals

Click Refresh on the RFx Overview (Event) Page. Locate the desired RFx (Event) Number, and scroll to the right. Your Response Status should display ‘Submitted’. A Response Status of In Process, or Saved indicates you are still in edit mode, and need to complete a step(s) before the system will update your RFx response to Submitted.

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Procurement Webpage https://www.phoenix.gov/streets/procurement-

  • pportunities

 Current Opportunities

  • Project-specific RFQs, Notifications, Sign-in Sheets,

Presentations

 Project Interviews  Bid Results and Project Selections  Sign up for Procurement’s Weekly e-Newsletter  Submitter’s Handbook- Step-by-step Guide to RFx Submittals

The ProcurePHX online portal will be used for Professional Services Solicitations https://eprocurement.phoenix.gov/irj/portal