Pre-Bid Conference & Site Visit Gravity Thickener Upgrades – Phase II November 29, 2018 2pm IFB #130180 District of Columbia Water and Sewer Authority Blue Plains Advanced Wastewater Treatment Plant
Meeting Agenda Introductions • DC Water team Procurement Requirements • Bid Due Dates, Costs, Schedule, Bonds/Security, Documents • Subcontractor Approval Requests • EPA American Iron & Steel (AIS) Requirements • Optional Bid Items (based on selected sequence of construction) • ROCIP MBE/WBE • Outreach Documentation & Good Faith Effort Local Hiring • DC WaterWorks Safety Communication During Bidding Period Construction Documents and Design Information • Pre-Negotiated Sole Sourced Equipment (Exempt from MBE/WBE goals) • Permitting • Project Constraints Work by Others Site Visit 2
DC Water T eam Department Wastewater Engineering (DWE) Department of Engineering & Technical Services (DETS) Procurement Department Department of Occupational Safety & Health Department of Wastewater Treatment Department of Maintenance Services Security Department DWE Director: Diala Dandach DETS Manager Program Services: Paul Guttridge DWE Design PM: Rouben DerMinassian DWE Construction RE: Aaron Montgomery 3
Procurement Data This project was advertised: Date 11/11/18 (Sun) Bids are due, 2pm: Date 01/09/19 (Wed) Bid questions due by: Date 12/14/18 (Fri) before holidays Last addendum issued: Date 01/04/18 (Fri) 5 days prior to bid date Project Estimated cost range: $40-$50 million Project duration from NTP date: 1,500 calendar days Bid documents: - $100 @ Procurement Office at COF Building (money order or cashier’s check only) - Hardcopies only 4
Contractor Bond Requirements Bid bond/bid security required at 5% of bid total (Sections 00 20 00 – Article 6.2 and 00 40 20) If awarded, payment and performance bond required at contract price (Sections 00 70 00 – Article 5.1, 00 61 10, 00 61 20) 5
Bid Submission Deliver bids to PROCUREMENT DEPARTMENT: Blue Plains COF Building until 2pm on bid opening date Bid Opening at this location –VISITORS CENTER Sealed envelope marked with project name, IFB #, bid opening date and time (Section 00 20 00 – Article 6.3) Bid Submittal Checklist: See next slide Bidder’s Qualification and Financing Documentation (Section 00 20 00 – Article 13) • § 13.1 & 13.2 Each Bidder shall submit a Contractor’s Qualification Statement (See Section 00 40 30) in a separate envelope marked with IFB #, Bidder’s name and with the notation “BIDDER’S QUALIFICATION STATEMENT ENCLOSED”. This form must be notarized. • § 13.3 Each Bidder shall submit a current financial statement by a CPA in a separate envelope marked with IFB #, Bidder’s name and with the notation “FINANCIAL STATEMENT ENCLOSED”. Section 00 40 30 – Question #63: documentation needed from product manufacturers listed in technical specs for approval of bidder to apply products and for warranty coverage. 6
Bid Submission Checklist SUBMISSION REQUIREMENT ITEMS Section 00 40 25 SUBMITTED SECTION DOCUMENT TITLE (BIDDER’S NUMBER INITIALS) SUBMISSION REQUIREMENT 00 40 00 BID FORM SECTION 00 40 10 SCHEDULES OF PRICES DOCUMENT TITLE NUMBER 00 40 20 BID BOND 00 45 18 EEO & NON-SEGREGATED FACILITIES CERTIFICATE 00 40 21 CERTIFICATION OF OUTREACH EFFORTS 00 45 19 DISCLOSURE OF LOBBYING ACTIVITIES 00 40 22 DC WATER GOOD FAITH EFFORTS CHECKLIST 00 45 20 DC WATER WORKS – EMPLOYMENT PLAN (30 days after contract award) 00 40 25 BID DOCUMENT CHECKLIST 00 45 21 DC WATER WORKS PROGRAM – DISCLOSURE STATMENT CONTRACTOR’S QUALIFICATION STATEMENT (Notarized and in 01 00 00-01 SUBCONTRACTING APPROVAL REQUEST (formerly 00 45 23) 00 40 30 separate envelope) 00 45 25 D.C. TAX CERTIFICATION AFFIDAVIT 00 45 01 CONTRACTOR IDENTIFICATION NUMBER 00 45 26 EPA CERTIFICATION REGARDING LOBBYING 00 45 02 USI FORM 1W 00 45 30 DBE SUBCONTRACTOR PERFORMANCE FORM 00 45 03 NON-COLLUSION AFFIDAVIT 00 45 31 DBE SUBCONTRACTOR UTILIZATION FORM 00 45 04 DC WATER CERTIFICATION REGARDING A DRUG FREE WORKPLACE 00 45 40 AMERICAN IRON AND STEEL (AIS) CERTIFICATION STATEMENT DC WATER CONTRACTOR’S INTENT TO SUBCONTRACT 00 45 08 MBE OR WBE CLASS “A” BUSINESS LICENSE (See Section 00 20 00, Art. 18) 00 45 09 DC WATER WBE – MBE INTENT TO SUBCONTRACT CONTRACTOR’S QUALIFICATION STATEMENT (See Section 00 20 00, Art. 13.1) 00 45 13 PAYMENT TO SUBCONTRACTORS AND SUPPLIERS CERTIFICATE CERTIFIED FINANCIAL STATEMENT (See Section 00 20 00, Art. 13.3) MBE & WBE OUTREACH PLAN (See Section 00 20 00, Art 31.3) CERTIFICATION REGARDING DEBARMENT, SUSPENSION, INELIGIBILITY 00 45 15 & VOLUNTARY EXCLUSION LOWER TIER COVERED TRANSACTION APPENDICIES EPA CERTIFICATION REGARDING DEBARMENT, SUSPENSION & FR-W-9 REQUEST FOR TAXPAYER ID. NUMBER & CERTIFICATION 0045 16 RESPONSIBILITY MATTERS FR-500 COMBINED BUSINESS TAX REGISTRATION APPLICATION 00 45 17 ASSURANCE OF COMPLIANCE W/EEO GOALS MBE/WBE OUTREACH GOOD FAITH EFFORT BID SUBMITTAL CHECKLIST RESPONSES FROM CORRESPONDENCE OUTREACH CALL LOG ADS IN WASHINGTON POST, MINORITY NEWSPAPERS WEBSITE POSTINGS, I.E., SMALL BUSINESS ADMINISTRATION (SBA) AND THE MINORITY BUSINESS DEVELOPMENT AGENCY OF THE DEPARTMENT OF COMMERCE 7 MBE/WBE SUMMARY TO INCLUDE PERCENTAGES CURRENT MBE/WBE CERTIFICATIONS OF SELECTIONS
Subcontracting Approval Requests Subcontracting Approval Request Form • Form to be used for all tiers of subcontractors • Submit forms prior to subcontractors starting work • See next slide for latest form • Addendum to be issued soon: Corrected instructions to bidders in Section 00 20 00 – Article 23.2 Updated form in Section 01 00 00-01 (formerly Section 00 45 23) Other MBE/WBE subcontracting forms are submitted with bid • See MBE/WBE Compliance slides Provide list of major subcontractors in bid submission (Section 00 20 00 – Article 6.1.23) 8
Subcontracting Approval Request Form 9
American Iron and Steel (AIS) 10
Compliance with American Iron and Steel Provisi ons What is AIS? The “American Iron and Steel” provision requires assistance recipients to use the iron and steel products that are produced in the United States for the construction, alteration, maintenance, or repair of a public water system or treatment works. – January 2014, Consolidated Appropriations Act of 2014 (P.L. 113-76) Why is it included in this project? Gravity Thickeners Upgrade Phase II project financing is partially provided through the EPA Water Infrastructure and Finance and Innovation Act (WIFIA). AIS is a Federal requirement of WIFIA. How is compliance monitored? (Section 00 20 00 – Article 34) Bid proposal must include a completed AIS certification Statement – See next slide. All manufacturing processes must take place in the U.S. with few exceptions. Reporting requirements to include certification letters from manufactures. Contractors should seek certification letters as early as possible in the bid and construction process. For further details and information please contact: Rhonda Green at 202 -787-2276 rhonda.green@dcwater.com Kathleen Kharkar at 202-787-2519 Kathleen.kharkar@dcwater.com EPA AIS Website including guidance list of exempt construction materials: http://www.epa.gov/cwsrf/state-revolving-fund-american-iron-and-steel-ais-requirement 11
American Iron & Steel Certification Form 12
Optional Bid Items 13
Optional Bid Items Total of 36 Bid Items listed in Schedule of Prices (Section 00 40 10) Bid Items No. 26 through No. 35 are optional • Beneficial Occupancy for each of the 10 Gravity Thickener tanks without cover and ventilation system (Section 01 71 16) • Dependent on Contractor’s selected construction sequence If tank is to be upgraded initially with cover then there is no cost for this Bid Item – write “No Charge” on this line in the Schedule of Prices If tank is to be upgraded initially without cover, then there is a cost included for this Bid Item (cover would be installed later in the project) • Allows for individual retainage release of these Bid Items (Section 00 73 00 3.1.C) • See sample from Schedule of Prices on next slide 14
Optional Bid Items 15
Insurance / ROCIP 16
ROCIP Successful bidder shall enroll in DC Water ROCIP program • Web based interface enrollment • See Section 00 73 16 and Appendix B ROCIP Form 1-W collected by DC Water (Section 00 45 02) • Breakdown on your payroll costs & insurance costs attributable 17
ROCIP Form 1W 18
Procurement & Contract Compliance MBE/WBE & Local Hiring 19
Procurement and Contract Compliance Requirements General Requirements REGISTER FORMS INTERESTS CONTACT • Go to DC Water • Awarded vendors must • Provide a list (up to 7 • Remember: Please website to register your complete a W-9 Tax categories) of what provide good company and receive Form and Vendor goods and/or services contact information notice of events Information Form. your firm supplies https://www.dcwater.co Submit completed m/procurement forms to Purchasing@dcwater. com
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