Policy on Conflicts of Interest Tal Sagorsky, EFA FTI Secretariat - - PowerPoint PPT Presentation

▶
policy on conflicts of interest
SMART_READER_LITE
LIVE PREVIEW

Policy on Conflicts of Interest Tal Sagorsky, EFA FTI Secretariat - - PowerPoint PPT Presentation

Feb 12, 2024 206 likes •408 views

Policy on Conflicts of Interest Tal Sagorsky, EFA FTI Secretariat FTI Board Meeting 18 19 May 2011 | Kigali, Rwanda For Decision 1. Approval of Policy on Conflicts of Interest 2. Delegation of authority to make certain decisions under

slide-1
SLIDE 1

Policy on Conflicts of Interest

Tal Sagorsky, EFA FTI Secretariat FTI Board Meeting

18 – 19 May 2011 | Kigali, Rwanda

slide-2
SLIDE 2

For Decision

FTI Board Meeting

18 – 19 May 2011 | Kigali, Rwanda

  • 1. Approval of Policy on Conflicts of Interest
  • 2. Delegation of authority to make certain

decisions under policy to: EFA FTI Chair OR Ethics Committee (creating TOR, etc. next step)

2

slide-3
SLIDE 3

Background: Madrid Board Meeting (November 2010)

FTI Board Meeting

18 – 19 May 2011 | Kigali, Rwanda

  • EFA FTI Board of Directors now constituency-
  • based. Roles include:
  • Making all policy decisions
  • Making financial allocation decisions
  • Financial Advisory Committee established,

also constituency-based. Role includes making recommendations to EFA FTI Board of Directors on financial policy and financial allocations

3

slide-4
SLIDE 4

Background: Madrid Meeting (November 2010)

FTI Board Meeting

18 – 19 May 2011 | Kigali, Rwanda

BOD/2010/11-3 – Conflict of Interest Policy: The FTI Board of Directors requests the FTI Secretariat to develop a conflict of interest policy, based on accepted good practices of similar partnerships, for discussion and approval at the next meeting of the FTI Board of Directors

4

slide-5
SLIDE 5

Definition: Conflict of Interest

FTI Board Meeting

18 – 19 May 2011 | Kigali, Rwanda

Outside Interest that affects judgment

Personal Actual Institutional Potential

5

slide-6
SLIDE 6

Policy: Purpose

FTI Board Meeting

18 – 19 May 2011 | Kigali, Rwanda

To increase the objectivity of the EFA FTI’s decision-making by identification and disclosure of potential and actual conflicts of interest and to manage such conflicts in ways.

6

slide-7
SLIDE 7

Policy: Application

FTI Board Meeting

18 – 19 May 2011 | Kigali, Rwanda

EFA FTI Person:

  • Board Member/Alternate Board Member
  • Committee Member

Decision-Making Process:

  • meeting of Board or Committee
  • discussion of major policy decision or financial

allocation NB: Does not apply to EFA FTI Secretariat or Chair

7

slide-8
SLIDE 8

All EFA FTI Partners have Conflicting Institutional Interests

FTI Board Meeting

18 – 19 May 2011 | Kigali, Rwanda

8

Everyone: institutional priorities may differ from what may be best for the EFA FTI partnership as a whole  What “hat” are you wearing? In some cases: potential beneficiaries of grants or other decisions

slide-9
SLIDE 9

Policy: All Decisions: Disclosure

FTI Board Meeting

18 – 19 May 2011 | Kigali, Rwanda

✔ Be mindful of your own

potential conflicts of interest before participating in a Decision- Making Process:

9

If you think you have a conflicting interest that may affect your judgment, disclose to EFA FTI Board of Directors and recuse yourself

slide-10
SLIDE 10

Policy: All Decisions: Management

FTI Board Meeting

18 – 19 May 2011 | Kigali, Rwanda

After disclosure and recusal, Board may decide that recusal is unnecessary, but place

  • n

participation (information, not recommendations) Limitations may include NOT voting on the matter

10

slide-11
SLIDE 11

Policy: Special Case: Funding Decisions

FTI Board Meeting

18 – 19 May 2011 | Kigali, Rwanda

Presumed conflicts:

  • nominated Supervising Entity
  • beneficiary developing country partner

Both: must disclose and recuse (If not, Chair will request) Participation of conflicted person determined by chair of Board/committee (as relevant) *In all cases, a Board Member with an actual COI cannot vote on funding decision*

11

slide-12
SLIDE 12

Gifts and Appointments/Secondments

FTI Board Meeting

18 – 19 May 2011 | Kigali, Rwanda

Do not accept anything of value that could be perceived to influence your input in a Decision-Making Process One-year “cooling off period” for appointments and secondments

12

slide-13
SLIDE 13

Policy: Everyone’s Responsibility

FTI Board Meeting

18 – 19 May 2011 | Kigali, Rwanda

Final provision: If you think that an EFA FTI Person has:

  • Not disclosed/recused; or
  • Otherwise violated the policy

Raise with the Board (or delegee) Board (or delegee) will discuss resolution, including possible sanction

13

slide-14
SLIDE 14

Delegation of Management: To Chair or to Ethics Committee?

FTI Board Meeting

18 – 19 May 2011 | Kigali, Rwanda

Obligations to disclose and management are for the Board of Directors as a whole—but not practical—decisions must be made quickly. Funding decisions: disclosures/recusals made to Chair of Board or committee, who determines participation Other kinds of decisions: receipt of disclosure and recusal, participation limitations, waiving cooling off period, notifications of others’ violations—to Chair or to Ethics Committee?

14

slide-15
SLIDE 15

Delegation of Management: To Chair (Board or Committee) or to new Ethics Committee?

FTI Board Meeting

18 – 19 May 2011 | Kigali, Rwanda

15

Ethics Committee Chair

  • disperses responsibility

more widely

  • large responsibility for one

person

  • coordinating schedules,

building consensus, less nimble

  • more nimble
  • Board members have own

conflicting interests

  • Board chair independent
  • requires establishing a

committee, TORs, composition, Chair, etc.

  • simple, already in place
slide-16
SLIDE 16

Decision 1

FTI Board Meeting

18 – 19 May 2011 | Kigali, Rwanda

BOD/2011/05-XX – EFA FTI Policy on Conflicts of Interest: The EFA FTI Board

  • f Directors approves the EFA FTI Policy
  • n Conflicts of Interest as set out in

Annex 1 of BOD/2011/05 –DOC 12.

16

slide-17
SLIDE 17

Decision 2: Delegation of Certain Decisions to Chair of EFA FTI Board of Directors or Committee Chair

FTI Board Meeting

18 – 19 May 2011 | Kigali, Rwanda

BOD/2011/05-XX – Delegation of Authority to Receive Disclosures under the EFA FTI Policy on Conflicts of Interest: The EFA FTI Board of Directors delegates to the Chair of the EFA FTI Board of Directors or the chair of the relevant committee, the authority to receive disclosures of conflicts of interest under paragraphs 3.3, 3.6 and 3.7 of the EFA FTI Policy on Conflicts of Interest and to manage them pursuant to the provisions of the Policy.

17

slide-18
SLIDE 18

Decision 2: Delegation of Certain Decisions to Ethics Committee

FTI Board Meeting

18 – 19 May 2011 | Kigali, Rwanda

BOD/2011/05-XX – Delegation of Authority to Receive Disclosures under the EFA FTI Policy on Conflicts of Interest: The EFA FTI Board of Directors delegates the authority to receive disclosures on conflict of interest under paragraphs 3.3, 3.6 and 3.7 of the EFA FTI Policy on Conflicts of Interest to an Ethics Committee to be

  • established. The EFA FTI Board of Directors requests the

EFA FTI Secretariat to deliver by 1 August 2011, draft terms

  • f reference for the Ethics Committee, including its role

and responsibilities, composition and a process for selecting members and committee chair, for review and approval by the EFA FTI Board of Directors.

18