Physics Department Management Review Ron Gill Mike Zarcone - - PowerPoint PPT Presentation

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Physics Department Management Review Ron Gill Mike Zarcone February 26, 2014 Physics Department Management Review This presentation is part of the periodic senior management review of ESSH performance related to the EMS and OHSAS management

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Physics Department Management Review

Ron Gill Mike Zarcone February 26, 2014

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Physics Department Management Review

  • Scope and overview of the management systems
  • Hazard and environmental aspects identification
  • Review of related assessments
  • Financial investments and stakeholder concerns
  • FY13 performance versus goals
  • Proposed FY14 goals
  • Management feedback

This presentation is part of the periodic senior management review of ESSH performance related to the EMS and OHSAS management systems in the Physics Department. The purpose is to assess management system effectiveness and identify

  • pportunities for improvement.

Agenda

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EMS and OHSAS Scope

  • NPP work (office & experiments) in buildings 510, 515, 901A
  • Includes other buildings occupied during RSL-2 as per MOUs
  • 355, 901, 1005, …
  • ATF operations & experiments in building 820
  • Prior to move to CAD in FY13
  • CMPMSD in building 510
  • CMPMSD is moving to ISB, to be completed in FY14
  • CMPMSD is part of BES, but uses 510
  • Review of experiments in 510 CMPMSD responsibility
  • PO maintains reference to ESRs in EMS
  • Use 510 90-Day Area – keep “trail” of process → waste
  • Ends when move is completed
  • Approximately 285 employees, 225 guests in the Department

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Operating Mechanisms

  • Hazards, environmental aspects & controls identified & reviewed via ESRs &

work planning

  • ECR reviews all ESRs for environmental component
  • IH Rep reviews all ESRs for concerns/monitoring
  • All ESRs have pollution prevention plans
  • ESRs provide risk assessment for each hazard
  • Information distribution
  • Web pages: http://www.phy.bnl.gov/~safety/EMS; …OHSAS; …ESRs
  • New employee handout
  • Always a topic at weekly Physics Department management meeting
  • All-hands meetings
  • ESSH Committee Meetings
  • Group Safety Coordinator (GSC – worker committee) meetings
  • Group leader meetings
  • Establish annual goals & targets
  • Lab-level inputs to objectives and targets are considered
  • Department-level input
  • Feedback from previous management review
  • Feedback from staff via GSCs, all-hands meetings, etc.

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Hazards & Environmental Aspects

Hazards:

  • Hazardous or toxic materials
  • Electrical energy
  • Flammable gases and liquids
  • Flammable or combustible materials
  • Cryogenic materials/devices
  • Oxygen deficiency potential
  • Ionizing radiation
  • Non-ionizing radiation
  • Radioactive materials
  • Operating vehicles
  • Housekeeping hazards
  • Working environment hazards
  • Heavy metal contamination (legacy)
  • Nanomaterials (CMP)
  • Corrosive etchants (CMP)

SEAs:

  • Regulated industrial waste generation
  • Hazardous waste generation
  • Radioactive waste generation (sealed

sources)

  • Storage/use of chemicals &

radioactive materials

  • Greenhouse gas emissions

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External Assessments

  • NYS DEC 90-Day Area inspection – April
  • EMS-OHSAS recertification audit – May
  • EPA RCRA inspection and audit – September

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BNL Internal Assessments

  • Nessus scans for cyber security high vulnerability – ongoing
  • Beryllium use audit – October
  • Radioactive waste audit – October
  • EMS and OSH multi-topic audit – March
  • Noted our chemical reduction efforts
  • Fire protection audit – July
  • Conduct of Operations determination – August
  • Explosives audit – September

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Physics Assessments

  • Tier 1 inspections
  • Management work observations
  • Quarterly reviews of ATF area dose rates
  • Required annual reviews
  • Individual dose rate including cross-departmental workers
  • Annual policy & procedure reviews
  • Annual hazard placard reviews
  • Annual LOTO review
  • Legacy basement items review/purge
  • Significant paper recycling
  • Reduction of fire loading
  • Some ergonomic evaluations
  • Machine shop evaluations
  • Shops now in compliance as much as possible
  • Anti-restart, emergency stops, guarding (except lead screws)

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  • Heavy metal surveys – October
  • Chemical inventory – March
  • IH surveys of CMP offices – September
  • BOREs (RSL-2) – November
  • Clean room
  • Large Seminar Room
  • EREs for CMP labs and offices – October to December
  • ORE for clean room – February
  • FY13 self evaluation – December, 2013

Physics Assessments

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Physics Incidents

  • ATF laser shutter blocks beam – October
  • Interlock relay failure
  • System performed as expected to protect personnel
  • ATF possible laser exposure – November
  • Concluded that an exposure was unlikely
  • Identified improvements in procedures
  • Recommended modification of laser eyewear
  • Worker experiences lower back pain while on travel –

December

  • Radioactive source found in sea-land container – February
  • Bi-207 source was internal to experimental apparatus
  • Not accountable source or reportable event
  • Employee injures hand in building 515 – May
  • Metal splinter while inspecting under the floor cables
  • Required first aid

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SLIDE 11
  • Guest worker cut by sheet metal in building 1006 – July
  • Required sutures
  • Electronics rack at RACF tips over – September
  • No injuries to personnel
  • Minor cosmetic equipment damage
  • Job description did not account for special circumstances
  • Instituted procedure for rack installation – requires spotter to assist

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Physics Incidents

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Financial Investments & Stakeholder Concerns

  • Funded through the Physics Department operating budget
  • ~2 FTE for entire ESSH program
  • ECR – shared with CAD
  • SHSD Rep. – shared with other departments (20%)
  • No external stakeholder concerns communicated or Identified
  • No ESH communications from external interested parties
  • Changing circumstances, including developments in legal and other

requirements related to environmental and OSH aspects and hazards – None

  • Staff Involved with teacher and student mentoring programs

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Physics Performance

  • Follow-up from previous management review: no actions were

identified

  • EMS and OHSAS targets
  • Objective 1: ESH risk reduction
  • Develop a list of at least five subject areas that are the most important

to the Physics Department. Compile the list with input from the PESHC and subjective judgment.

  • Improve ESH Surveillance Program by participating in development

and use of new surveillance process. Use the new surveillance process in tier 1 inspections for one quarter of the fiscal year. Note: the lab-level process was not implemented or discussed further this FY.

  • Implement Machine Shop Safety Plan Improvements. Install

emergency stop switches on all 110 V machines in the staff shop.

  • Conduct inventories of areas to reconcile CMS inventory with contents

in rooms. Update CMS inventory for all work areas in the Physics Department.

  • Inspect offices and work areas of scientific staff for accumulation of

hazardous or radiological materials that are no longer needed or pose a safety or environmental hazard. Inspect at least one office or lab and discard materials if determined necessary. Review record storage in the basement and discard unneeded materials.

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Physics Performance

  • EMS and OHSAS targets (continued)
  • Objective 2: Maintain ISO 14001 and OHSAS 18001 certifications.
  • Successful third party certification. Set objectives, targets and

perform management review.

  • Non-goal activities:
  • Replacement of halogen work lights with LED lights. These don’t get hot,

reducing fire hazard, consume less power and last longer. Although they cost more initially, a savings over the lifetime of the lights should be

  • realized. (STAR)

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Injury Statistics

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2 4 6 8 10 12 14 16 18 2000 2001 2002 2003 2004 2005 2006 2007 2008 2009 2010 2011 2012 2013 2014 Fiscal Year

Physics Department Injuries

Non-recordable Recordable

Averages: Recordable = 1.4 ± 1.3 Non-recordable = 3.8 ± 3.8 Total = 4.7 ± 4.1

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Proposed FY 2014 Targets

  • Objective 1: Sustain improvements in injury reduction, ESH

and operational performance achieved in FY13.

  • Implement machine shop safety plan Improvements by

completing installation of emergency stop switches on all devices in the Physics Shop. (already completed)

  • Distribute injuries and events report to Department staff.
  • Distribute relevant lessons learned topics to Department staff.
  • Distribute relevant product recall notifications to Department staff.
  • Objective 2: Effective implementation of LOTO.
  • Explain new LOTO process at a Department all-hands meeting.

(already completed)

  • Objective 3: Contribute to the Lab’s sustainability efforts.
  • Recycle obsolete documents from storage areas.
  • Request managers of double-side printers to make double-side

printing the default.

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Management Feedback

  • Are the systems effective and adequate in terms of:
  • Policy commitments?
  • Achieving objectives & performance measures?
  • Identifying SEA, impacts & Risks?
  • Resource allocation, information systems & organizational issues?
  • Are objectives & targets suitable in terms of:
  • Environmental impacts & injury/illnesses?
  • Meeting regulatory requirements?
  • Should additional objectives/targets be established?
  • Recommendations for improvements?

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