Physics Department Management Review Ron Gill March 7, 2016 - - PowerPoint PPT Presentation

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Physics Department Management Review Ron Gill March 7, 2016 - - PowerPoint PPT Presentation

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Physics Department Management Review Ron Gill March 7, 2016 Physics Department Management Review This presentation is part of the periodic senior management review of ESSH performance related to the EMS and OHSAS management systems in the

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Physics Department Management Review

Ron Gill March 7, 2016

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Physics Department Management Review

  • Scope and overview of the management systems
  • Hazard and environmental aspects identification
  • Review of related assessments
  • Financial investments and stakeholder concerns
  • FY15 performance versus goals
  • Proposed FY16 goals
  • Management feedback

This presentation is part of the periodic senior management review of ESSH performance related to the EMS and OHSAS management systems in the Physics Department. The purpose is to assess management system effectiveness and identify

  • pportunities for improvement.

Agenda

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EMS and OHSAS Scope

  • PO (NPP) work (office & experiments) in buildings 510, 515,

901A

  • NN occupy offices in 510, but not included in the Physics

Department EMS or OHSAS

  • CMPMSD in building 510
  • CMPMSD moved to ISB, completed in FY14
  • CMPMSD is using 510 during laboratory cleanout, which is

expected to end in CY2016

  • Approximately 285 employees, 225 guests in the Department

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Operating Mechanisms

  • Hazards, environmental aspects & controls identified & reviewed via ESRs
  • ECR reviews all ESRs for environmental component
  • IH Rep reviews all ESRs for concerns/monitoring
  • All ESRs have pollution prevention plans
  • ESRs provide risk assessment for each hazard
  • Information distribution
  • Web pages: http://www.phy.bnl.gov/~safety/EMS; …OHSAS; …ESRs
  • New employee discussion & handout
  • Meetings: Physics Department management, all-hands, ESSHC, GSC, GL
  • Establish annual goals & targets
  • Lab-level inputs to objectives and targets are considered
  • Department-level input
  • Feedback from previous management review
  • Feedback from staff via GSCs, all-hands meetings, etc.
  • MOUs for inter-departmental issues: work planning, experiment review, tier 1s, etc.
  • MOU with C-AD for Physics Personnel working in C-AD space
  • MOUs (2) with ITD for our use of Building 515
  • MOUs (2) with the CMPMS Department for their use of Building 510 space – extended
  • MOU with NN for their personnel in building 510

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Hazards & Environmental Aspects

Hazards:

  • Hazardous or toxic materials
  • Electrical energy
  • Flammable gases and liquids
  • Flammable or combustible materials
  • Cryogenic materials/devices
  • Oxygen deficiency potential
  • Ionizing radiation
  • Non-ionizing radiation
  • Radioactive materials
  • Operating vehicles
  • Housekeeping hazards
  • Working environment hazards
  • Heavy metal contamination (legacy)

SEAs:

  • Regulated industrial waste generation
  • Hazardous waste generation
  • Radioactive waste generation (sealed

sources)

  • Storage/use of chemicals &

radioactive materials

  • Greenhouse gas emissions

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No changes from last year

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External Assessments

  • DEC RCRA audit – February
  • EMS-OHSAS audit – May
  • DOE Laser audit – March
  • EPA hazardous waste audit – September

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BNL Internal Assessments

  • Nessus scans for cyber security high vulnerability – ongoing
  • Hoisting and rigging device inspections - January
  • Multi-topic audit self-assessment – February
  • Laser/non-ionizing radiation assessment – February
  • RGD triennial assessment - February
  • Laser tier 1s – February – March
  • Carbon nanotube self-assessment – March
  • Software QA self-assessment – May
  • Emergency phone notification tests – June
  • Mercury spill kit inventory – June
  • Annual crane inspections - September
  • Building 510 fire drill – September
  • Radioactive source accountability – September

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Physics Assessments

  • Tier 1 inspections
  • Management work observations
  • Required annual reviews
  • Individual dose rate including cross-departmental workers
  • Annual policy & procedure reviews
  • Annual hazard placard (HVT) reviews
  • Annual LOTO review
  • Some ergonomic evaluations
  • Swipes for heavy metals for labs/offices being vacated and

reoccupied – as needed

  • ERE for Building 355 – December, final in March
  • Physics Department FY15 self evaluation – December
  • Chemical inventory – March

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Physics Incidents

  • Metal clamp found on crane bus bars – November
  • Metal covering for pipe insulation became dislodged
  • Inspection revealed no other loose clamps
  • Barrier tape violations – December
  • Red “danger” tape used by electricians in 515
  • Personnel violated the barrier on 2 consecutive days
  • Corrective actions completed
  • Paramedics respond to reported lightheadedness – January
  • Lock defeated by razor blade taped over latch – June
  • External door in High Bay
  • Inspection found no other locks defeated

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  • Fire drill in 510 – September 2
  • Confusion due to concurrent building 515 alarm testing
  • Fire alarm in 510 – September 17
  • Plumbers were refilling part of the suppression system. A valve in

the adjacent zone was inadvertently affected. Only a single zone alarmed, but people who heard the alarm evacuated. There was a big healthcare meeting in the auditorium, all of those persons evacuated in an orderly fashion and were directed to the outdoor assembly area.

  • Fire alarm in 510 September 20
  • Stockroom 1-147, door was damaged by responders in order to

gain entry

  • Sensor malfunction
  • Fire alarm in 510 September 24
  • False alarm near design room

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Physics Incidents

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Financial Investments & Stakeholder Concerns

  • Funded through the Physics Department operating budget
  • ~2 FTE for entire ESSH program
  • ECR – shared with CAD
  • SHSD Rep. – shared with other departments (20%)
  • No external stakeholder concerns communicated or Identified
  • No ESH communications from external interested parties
  • Changing circumstances, including developments in legal and other

requirements related to environmental and OSH aspects and hazards – None

  • Staff Involved with teacher and student mentoring programs

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Physics Performance

  • Follow-up from previous management review: no actions were

identified

  • EMS and OHSAS targets
  • Objective 1: Sustain improvements in injury reduction, ESH and
  • perational performance
  • Distribute injuries and events report to Department staff
  • Distribute relevant lessons learned topics to Department staff
  • Uninterruptable power supply backup batteries fail
  • Microwave fire from drying towel
  • Distribute relevant product recall notifications to Department staff
  • Battery packs for Lenovo ThinkPad notebooks
  • Allen-Bradley terminal blocks
  • Complete RSL-2 ORE findings for new work areas
  • “Fish Poster” updates
  • Inspection/testing of showers & eyewashes
  • Update and verify chemical inventory in RSL-2 work areas
  • Fully implement RFID tagging of all CMS chemicals in the Physics

Department

  • Contacted CMS, but they were not ready to implement the program

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  • EMS and OHSAS targets (continued)
  • Objective 2: Contribute to the Lab’s sustainability efforts
  • Recycle obsolete documents from storage areas
  • Preserve or dispose of old data tapes (still in progress)
  • Move stored materials and equipment to a central location
  • From basement to scanners hall
  • Make improvements to the Physics Department’s configuration

management program

  • Legacy stored materials from former personnel
  • Drawings: originals properly filed
  • Raise awareness of and implement portions of “Managed Print” to

reduce cost and consumption of paper and printing supplies

  • Sent message to personnel
  • Placed poster in 510 lobby
  • Replaced paper copies of HWCFs with scanned photocopier PDFs
  • Non-goal activities
  • Gave Boral sheets to C-AD
  • Gave Cu-clad PC-board material to IO
  • Installed water filters on faucets to replace bottled water
  • Displayed recycling posters in 510

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Physics Performance

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SLIDE 14

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  • Other goals and targets
  • Continue to reduce Physics Department footprint – reduce space

charges – Done

  • Saved $350K/year for this year and years going forward

2/2/2015 15

Physics Performance

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Tier 1 Findings Categories

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Injury Statistics

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2 4 6 8 10 12 14 16 18 2000 2001 2002 2003 2004 2005 2006 2007 2008 2009 2010 2011 2012 2013 2014 2015 Fiscal Year

Physics Department Injuries

Non-recordable Recordable

Averages: Recordable = 1.4 ± 1.2 Non-recordable = 3.1 ± 3.8 Total = 4.4 ± 4.1

DART = 0.0 TRC = 0.27

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Proposed FY 2016 Targets

  • Objective 1: Sustain improvements in injury reduction, ESH

and operational performance

  • Distribute injuries and events report to Department staff
  • Distribute relevant lessons learned topics to Department staff
  • Distribute relevant product recall notifications to Department staff
  • Complete chemical inventory
  • Fully implement RFID tagging of all CMS chemicals in Physics
  • Objective 2: Contribute to the Lab’s sustainability efforts
  • Survey copier and printer areas for recycled content paper
  • Assess computing centers in Physics for energy efficiency

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Management Feedback

  • Are the systems effective and adequate in terms of:
  • Policy commitments?
  • Achieving objectives & performance measures?
  • Identifying SEA, impacts & Risks?
  • Resource allocation, information systems & organizational issues?
  • Are objectives & targets suitable in terms of:
  • Environmental impacts & injury/illnesses?
  • Meeting regulatory requirements?
  • Should additional objectives/targets be established?
  • Recommendations for improvements?

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