Physics Department Management Review Ron Gill Mike Zarcone - - PowerPoint PPT Presentation

Physics Department Management Review

Ron Gill Mike Zarcone February 27, 2009

Physics Department Management Review

This presentation is part of the periodic senior management review of ESSH performance related to the EMS and OHSAS management systems in the Physics Department. The purpose is to assess management system effectiveness and identify

• pportunities for improvement.

Agenda

• Scope and overview of the management systems
• Hazard and environmental aspects identification
• Review of related assessments
• Financial investments and stakeholder concerns
• FY08 performance versus goals
• Proposed FY09 goals
• Management feedback

EMS and OHSAS Scope

• NPP Work (Office & Experiments) in Buildings 510, 515
• ATF Operations & Experiments in Building 820
• BES in Buildings 510
• BES now part of CMPMSD (as of FY06)
• Projects/Personnel in 510 moving to CMP EMS & OHSAS
• Completed migration to CMPMSD during FY08
• Maintain reference to ESRs in EMS
• Use 510 90-Day Area – keep “trail” of process → waste

Operating Mechanisms

• Hazards, Environmental Aspects & Controls identified & reviewed via

ESRs & work planning

• Part of ISM – ESRs use that “language” (Physics initiative)
• ECR reviews all ESRs for Environmental component
• IH Rep reviews all ESRs for concerns/monitoring
• All ESRs have Pollution Prevention plans
• ESRs provide Risk Assessment for each hazard
• Information distribution
• Web pages
• http://www.phy.bnl.gov/~safety/EMS; …OHSAS; …ESRs
• New employee handout
• Topic at weekly Physics Department management meeting
• All-hands meetings
• ESSH Committee Meetings
• Group Safety Coordinator (GSC – Worker Committee) meetings
• Group leader meetings

Hazards & Environmental Aspects

Hazards: Hazardous or Toxic Materials Electrical Energy Flammable Gases and Liquids Flammable or Combustible Materials Temperature Extremes Ionizing Radiation Non-Ionizing Radiation Radioactive Materials Operating Vehicles Housekeeping Hazards Working Environment Hazards SEAs: Regulated Industrial Waste

Generation

Hazardous Waste Generation Radioactive Waste Generation

(sealed sources)

Storage/Use of Chemicals &

Radioactive Materials

Liquid Discharges

No changes to these lists from last year

External Assessments

• ISM Audit – 12/07
• ODH calculation used incorrect volume of cryogen
• Emergency Management – 6/08
• NYSDEC Hazardous Waste – 9/08
• Work Planning & Control Effectiveness – 8/08
• EMS Audit – 5/08

BNL Internal Assessments

• Extent of Condition (Drop Cords) – 11/07
• Multi-topic Industrial Hygiene – 1-7/08
• Training
• Hazard Assessment
• Air Monitoring
• Exposure Monitoring
• Identified some chemical operations
• Chemical Use
• Missing reproductive hazard label
• Need splash goggles for Bio-Kleen use
• Lasers
• Some SOPs and inspections out of date
• OSHA Followup – 1/08
• Improve compressed gas storage on loading dock
• EMS Audit – 2/08
• OHSAS Audit – 4/08
• Mercury Assessment – 4/08
• Nano-materials – 4/08 (CMP)
• EMS Audit – 6/08
• Machine Shop Safety – 8/08
• Software Quality Assurance – 8/08
• Radioactive Sources – 9/08

Physics Assessments

• Soldering Operations (PO and CMP) – 10/07
• Lead & Cadmium Surface Wipes
• LEGS lab cleanup completed – 2/08
• Identify contamination of areas being abandoned
• Improve work practices, in collaboration with CMP
• Clean up legacy areas, in collaboration with CMP
• Chemical Inventory Reconciliation – 3/08
• Lead Cutting – 4/08
• Magnetic Field Survey (CMP) – 4/08
• Survey done 4/08, report received 9/08
• Identified 1 gauss line, but needed 5 gauss line
• Quarterly Reviews of ATF Area Dose Rates
• Various Ergonomic Evaluations

Financial Investments & Stakeholder Concerns

• Funded through Department Operating Budget
• ~2 FTE for entire ESSH program
• ECR – shared with CAD
• SHSD Rep. – shared with other Departments (20%)
• No External Stakeholder Concerns Communicated or Identified
• Staff Involved with Teacher and Student Mentoring Programs

Physics Performance FY2008

• EMS and OHSAS Targets – COMPLETED
• Reduce excess chemicals and materials stored in the DepartmentT1
• Evaluate storage and usage of chemicals in 4 labs or work areas (1 per quarter)T1
• Recycle 1000 lbs. of excess lead in 510 basement (recycled 2000 lbs)T1
• Remove >50% of spray cans that will not be used in the next yearT1
• Identify and fund 1 lab cleanout
• EMS Targets – COMPLETED
• Identify and control special potential pollutants
• Review controls for experiments that indicate use
• Evaluated ESRs - None use nanomaterials or Hg
• OHSAS Targets – COMPLETED
• Improve the personnel exposure monitoring programT1
• Invite Industrial Hygiene (IH) Representative on 4 Tier 1 inspectionsT1
• Perform personnel monitoring of 4 targeted processesT1
• Soldering operation
• Monitor magnet in room 1-99
• Lead cutting at ATF
• LEGS lab clean out monitoring
• Add IH monitoring considerations to ESR form

T1 – In response to Tier 1 findings

Physics Performance FY2008

• OHSAS Targets – COMPLETED
• Improve machine shop safetyT1
• Remove 4 machines from Physics Department machine shop
• Closed one shop, moved 2 machines to common area
• Renovated common shop
• Install anti-restart devices on 2/3 of the remaining machines
• all machines are now equippedT1
• Discuss PPE for machine shops at Group Safety Coordinators Meeting
• Introduce Human Performance Factors
• Solicit Human Performance information in planning stage of experiments
• Included as section in revised ESR form
• Solicit Human Performance information in worker feedback
• Included in feedback section of revised ESR form
• On-line ESR Developed and Implemented
• Tool to fill out, manage, review, and distribute ESR
• Shared with other Departments
• Can be used to compile list of hazards, controls, etc.
• BNL starting to implement lab-wide based on Physics’ initiative

T1 – In response to Tier 1 findings

Injury Statistics

Physics Department Injuries

2 4 6 8 10 12 14 16 18 2000 2001 2002 2003 2004 2005 2006 2007 2008 Fiscal Year

Recordable Non-recordable Averages: Recordable = 1.9 ± 1.4 Non-recordable = 4.3 ± 4.5 Total = 6.2 ± 4.6

Waste Generation

1000 2000 3000 4000 5000 6000 7000 8000 9000 FY00 FY01 FY02 FY03 FY04 FY05 FY06 FY07 FY08 Waste (lbs) Haz/Ind Rad Mixed

Proposed FY 2009 Targets

• Reduce excess chemicals & materials in the Department T1
• Evaluate storage and usage of chemicals in 2 labs or work areas.
• Dispose of unneeded chemicals or materials in 2 labs or storage areas.
• Improve Chemical Storage in Flammable Cabinets T1
• Review storage in all flammable cabinets in Department.
• Update CMS inventory for all cabinets.
• Reduce Energy and Paper Consumption
• Require all new ESRs to be submitted using the on-line form.
• Improve the Personnel Exposure Monitoring Program
• Invite Industrial Hygiene (IH) Representative on 4 Tier 1 inspections.

During inspections, identify processes or areas for potential monitoring.

• With IH help, perform monitoring of 2 processes or areas.

T1 – In response to Tier 1 findings

Management Feedback

Are the Systems Effective and Adequate in terms of:

• Policy commitments?
• Achieving objectives & performance measures?
• Identifying SEA, impacts & Risks?
• Resource allocation, information systems & organizational issues?

Are Objectives & Targets Suitable in terms of:

• Environmental impacts & injury/illnesses?
• Meeting regulatory requirements?
• Should additional objectives/targets be established?

Recommendations for Improvements?