Physics Department Management Review Ron Gill Mike Zarcone January 2, 2008
Physics Department Management Review This presentation is part of the periodic senior management review of ESSH performance related to the EMS and OHSAS management systems in the Physics Department. The purpose is to assess management system effectiveness and identify opportunities for improvement. Agenda � Scope and overview of the management systems � Hazard and environmental aspects identification � Review of related assessments � Financial investments and stakeholder concerns � FY07 performance versus goals � Proposed FY08 goals � Management feedback
EMS and OHSAS Scope � NPP Work (Office & Experiments) in Buildings 510, 515 � ATF Operations & Experiments in Building 820 � BES in Buildings 510 BES now part of CMPMSD (as of FY06) • Projects/Personnel in 510 are still in Physics EMS & OHSAS • - Complete migration to CMPMSD in FY08
Operating Mechanisms � Hazards, Environmental Aspects & Controls identified & reviewed via ESRs & work planning Part of ISM – ESRs use that “language” (Physics initiative) • � ECR reviews all ESRs for Environmental component � All ESRs have Pollution Prevention plans � ESRs provide Risk Assessment for each hazard � Information distribution Web pages • http://www.phy.bnl.gov/~safety/EMS; …OHSAS; …ESRs - New employee handout • Topic at weekly Physics Department management meeting • All-hands meetings • ESSH Committee Meetings • Group Safety Coordinator (GSC – Worker Committee) meetings • Group leader meetings •
Hazards & Environmental Aspects Hazards: SEAs: � Hazardous or Toxic Materials � Regulated Industrial Waste � Electrical Energy Generation � Hazardous Waste Generation � Flammable Gases and Liquids � Radioactive Waste Generation � Flammable or Combustible Materials (sealed sources) � Temperature Extremes � Storage/Use of Chemicals & � Ionizing Radiation Radioactive Materials � Non-Ionizing Radiation � Liquid Discharges � Radioactive Materials � Operating Vehicles � Housekeeping Hazards � Working Environment Hazards No changes to these lists from last year
External Assessments � 11/16 NYSDEC Hazardous Waste Inspection No findings • � 5/21 – 5/25 EMS & OHSAS Reassessment No findings • � 8/6 – 8/10 ISM Planning Visit � 8/20 – 8/31 ISM Audit Good programs, but many opportunities for improvement • Inadequate implementation and enforcement of controls - - Gaps in IH monitoring: soldering, machine shops Need more specific controls in ESRs - Response • including IH monitoring in ESR form - include SHSD Rep as reviewer for all ESRs - - work discussions on Tier 1s when possible
BNL Internal Assessments � 11/15 – 12/15 10CFR 851 gap analysis self assessment Small Science Working Group responded • � 1/5 Beryllium Use Review Form audit No findings • � 1/22 – 1/25 DOE-BHSO material handling operations & equipment assessment No findings • � 1/25 RGD Triennial Assessment No Findings • � 1/29 – 2/2 DOE-BHSO laser audit No findings • � 2/5 – 2/9 EMS & Partial OHSAS audit Noteworthy: incorporated risk assessment into ESRs • Noteworthy: OSH objectives concentrate on improvements • Noteworthy: introduction to the Physics Department presentation • � 2/16 Shielding Policy Review by RCD Recommendation – Although the ATF’s SAD, ASE, and procedures contain the • shielding policy requirements, it is difficult to pinpoint exactly where the information is. It would be beneficial to have a shielding policy section in the SAD with a reference to where the required information is located in the SAD and other documents � 4/9 – 4/13 DOE-BHSO exhaust ventilation audit No findings •
BNL Internal Assessments � 4/14 – 4/18 DOE-BHSO Radiation Protection Program assessment No findings • � 4/19 Interview with Facilities Safety Management System Team (regarding the ATF’s ASE) No findings • � 5/9 Worker feedback, lessons learned assessment Fact finding mission, no report • � 5/11 Calibration audit CMP: several questions about procedures, but no finding • � 5/13 DOE-BHSO audit of electrical safety corrective actions No findings • � 9/20 Chemical Management System assessment Found some improperly stored/old chemicals • Found a peroxidizable chemical not tested • � 9/20 Nuclear material audit No findings, but closed unneeded MBA after audit • � 9/20 – 9/25 Industrial hygiene and safety engineering audit LOTO policy did not differentiate between “authorized” and “effected” workers • � 9/27 DOE-BHSO RCRA audit Storage of waste outside satellite area: corrected immediately, finding rescinded • � 9/30 DOE-BHSO rollup of Tier 1 observations
Physics Assessments � Various ergonomic evaluations � Lead & Cadmium surface wipes Identify contamination of areas being abandoned • Improve work practices, in collaboration with CMP • Clean up legacy areas, in collaboration with CMP • � 1/5 Physics Department FY06 self assessment � 3/15 Chemical inventory reconciliation � 5/7 Gas system evaluation � 7/24 Noise evaluation at BCF � Quarterly reviews of ATF area dose rates
Financial Investments & Stakeholder Concerns � Funded through Department Operating Budget ~2 FTE for entire ESSH program • ECR – shared with CAD • SHSD Rep. – shared with other Departments (20%) • Two lost-time injuries (~6 weeks lost productivity) • � No External Stakeholder Concerns Communicated or Identified � Staff Involved with Teacher and Student Mentoring Programs
Physics Performance FY2007 � EMS and OHSAS Targets – COMPLETED Recycle 10 - 20 cubic yards of excess electronic equipment and other UMC. • Remove all compressed gas cylinders from storage areas in basement of • building 510 T1 . � EMS Targets – COMPLETED Perform 2 inspections of all satellite and universal accumulation areas with • ECR T1 . � OHSAS Targets – COMPLETED Meet with compressed gas users and discuss safety and OSHA • requirements T1 . Also updated JRA Meet with office workers and discuss safety concerns in their work. Also • updated JRA Discuss OSHA issues and consequences with Group Safety • Coordinators T1 . Survey 30% of labs to identify equipment that needs NRTL rating T1 . • Actually surveyed all labs for BNL-made or modified equipment & approved or - removed from service. T1 – In response to Tier 1 findings
Non-target Accomplishments � Updated Machine Shop JRA at meeting with all machine shop workers as part of annual permit renewal. � Met with Cryogenic workers and updated JRA. R. Sabatini (CMP) was facilitator. � Worked on a database for NRTL surveys. Offered to share Lab-wide, but there was no interest. � WMD rep. came to help with waste from LEGS labs. Collected, characterized and got rid of waste (2 drums) with no cost/effort to LEGS group. � Gave ~2 kg unneeded Li-6 (metal, carbonate, and deutride) to IS&M group. � Participated in related subject areas: Work planning (including revised ESR form), Document control. � Developing on-line ESR form and associated tools for use by several departments.
Non-target Accomplishments � Transfer Freon-12 to Plant Engineering AC group. Reusing unneeded material. � Requested noise survey of BCF after new equipment is installed. Personnel monitored showed no excessive exposure in normal work. • Some areas require posting & PPE. • � In support of proposed BNL FY08 Objectives & Targets added checkbox for mercury to ESR • added checkbox for greenhouse gases to ESR • � CMS inventory and storage audit found several chemicals improperly stored or maintained. Owners were notified and chemicals were disposed of as hazardous • waste. � Include Cybersecurity as part of Tier 1s Check computers for passwords • Move mouse, or press shift – is password requested? • � Installed AED in main entrance lobby Conducted brief training session at all-hands meeting (11/21 – FY08) •
Injury Statistics Physics Department Injuries 18 Recordable 16 Non-recordable Averages: 14 Recordable = 2.0 ± 1.3 Non-recordable = 4.8 ± 4.6 12 Total = 6.9 ± 4.5 10 8 6 4 2 0 2000 2001 2002 2003 2004 2005 2006 2007 Fiscal Year
Waste Generation 14000 Haz + Ind (lbs) Rad (lbs) 12000 Mixed (lbs) 10000 Waste (lbs) 8000 6000 4000 2000 0 FY97 FY98 FY99 FY00 FY01 FY02 FY03 FY04 FY05 FY06 FY07
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