Physics Department Management Review Ron Gill Mike Zarcone - - PowerPoint PPT Presentation

Physics Department Management Review

Ron Gill Mike Zarcone January 2, 2008

Physics Department Management Review

This presentation is part of the periodic senior management review of ESSH performance related to the EMS and OHSAS management systems in the Physics Department. The purpose is to assess management system effectiveness and identify

• pportunities for improvement.

Agenda

• Scope and overview of the management systems
• Hazard and environmental aspects identification
• Review of related assessments
• Financial investments and stakeholder concerns
• FY07 performance versus goals
• Proposed FY08 goals
• Management feedback

EMS and OHSAS Scope

• NPP Work (Office & Experiments) in Buildings 510, 515
• ATF Operations & Experiments in Building 820
• BES in Buildings 510
• BES now part of CMPMSD (as of FY06)
• Projects/Personnel in 510 are still in Physics EMS & OHSAS
• Complete migration to CMPMSD in FY08

Operating Mechanisms

• Hazards, Environmental Aspects & Controls identified & reviewed via

ESRs & work planning

• Part of ISM – ESRs use that “language” (Physics initiative)
• ECR reviews all ESRs for Environmental component
• All ESRs have Pollution Prevention plans
• ESRs provide Risk Assessment for each hazard
• Information distribution
• Web pages
• http://www.phy.bnl.gov/~safety/EMS; …OHSAS; …ESRs
• New employee handout
• Topic at weekly Physics Department management meeting
• All-hands meetings
• ESSH Committee Meetings
• Group Safety Coordinator (GSC – Worker Committee) meetings
• Group leader meetings

Hazards & Environmental Aspects

Hazards: Hazardous or Toxic Materials Electrical Energy Flammable Gases and Liquids Flammable or Combustible Materials Temperature Extremes Ionizing Radiation Non-Ionizing Radiation Radioactive Materials Operating Vehicles Housekeeping Hazards Working Environment Hazards SEAs: Regulated Industrial Waste

Generation

Hazardous Waste Generation Radioactive Waste Generation

(sealed sources)

Storage/Use of Chemicals &

Radioactive Materials

Liquid Discharges

No changes to these lists from last year

External Assessments

• 11/16 NYSDEC Hazardous Waste Inspection
• No findings
• 5/21 – 5/25 EMS & OHSAS Reassessment
• No findings
• 8/6 – 8/10 ISM Planning Visit
• 8/20 – 8/31 ISM Audit
• Good programs, but many opportunities for improvement
• Inadequate implementation and enforcement of controls
• Gaps in IH monitoring: soldering, machine shops
• Need more specific controls in ESRs
• Response
• including IH monitoring in ESR form
• include SHSD Rep as reviewer for all ESRs
• work discussions on Tier 1s when possible

BNL Internal Assessments

• 11/15 – 12/15 10CFR 851 gap analysis self assessment
• Small Science Working Group responded
• 1/5 Beryllium Use Review Form audit
• No findings
• 1/22 – 1/25 DOE-BHSO material handling operations & equipment assessment
• No findings
• 1/25 RGD Triennial Assessment
• No Findings
• 1/29 – 2/2 DOE-BHSO laser audit
• No findings
• 2/5 – 2/9 EMS & Partial OHSAS audit
• Noteworthy: incorporated risk assessment into ESRs
• Noteworthy: OSH objectives concentrate on improvements
• Noteworthy: introduction to the Physics Department presentation
• 2/16 Shielding Policy Review by RCD
• Recommendation – Although the ATF’s SAD, ASE, and procedures contain the

shielding policy requirements, it is difficult to pinpoint exactly where the information is. It would be beneficial to have a shielding policy section in the SAD with a reference to where the required information is located in the SAD and other documents

• 4/9 – 4/13 DOE-BHSO exhaust ventilation audit
• No findings

• 4/14 – 4/18 DOE-BHSO Radiation Protection Program assessment
• No findings
• 4/19 Interview with Facilities Safety Management System Team (regarding the

ATF’s ASE)

• No findings
• 5/9 Worker feedback, lessons learned assessment
• Fact finding mission, no report
• 5/11 Calibration audit
• CMP: several questions about procedures, but no finding
• 5/13 DOE-BHSO audit of electrical safety corrective actions
• No findings
• 9/20 Chemical Management System assessment
• Found some improperly stored/old chemicals
• Found a peroxidizable chemical not tested
• 9/20 Nuclear material audit
• No findings, but closed unneeded MBA after audit
• 9/20 – 9/25 Industrial hygiene and safety engineering audit
• LOTO policy did not differentiate between “authorized” and “effected” workers
• 9/27 DOE-BHSO RCRA audit
• Storage of waste outside satellite area: corrected immediately, finding rescinded
• 9/30 DOE-BHSO rollup of Tier 1 observations

BNL Internal Assessments

Physics Assessments

• Various ergonomic evaluations
• Lead & Cadmium surface wipes
• Identify contamination of areas being abandoned
• Improve work practices, in collaboration with CMP
• Clean up legacy areas, in collaboration with CMP
• 1/5 Physics Department FY06 self assessment
• 3/15 Chemical inventory reconciliation
• 5/7 Gas system evaluation
• 7/24 Noise evaluation at BCF
• Quarterly reviews of ATF area dose rates

Financial Investments & Stakeholder Concerns

• Funded through Department Operating Budget
• ~2 FTE for entire ESSH program
• ECR – shared with CAD
• SHSD Rep. – shared with other Departments (20%)
• Two lost-time injuries (~6 weeks lost productivity)
• No External Stakeholder Concerns Communicated or Identified
• Staff Involved with Teacher and Student Mentoring Programs

Physics Performance FY2007

• EMS and OHSAS Targets – COMPLETED
• Recycle 10 - 20 cubic yards of excess electronic equipment and other UMC.
• Remove all compressed gas cylinders from storage areas in basement of

building 510T1.

• EMS Targets – COMPLETED
• Perform 2 inspections of all satellite and universal accumulation areas with

ECRT1.

• OHSAS Targets – COMPLETED
• Meet with compressed gas users and discuss safety and OSHA
• requirementsT1. Also updated JRA
• Meet with office workers and discuss safety concerns in their work. Also

updated JRA

• Discuss OSHA issues and consequences with Group Safety

CoordinatorsT1.

• Survey 30% of labs to identify equipment that needs NRTL ratingT1.
• Actually surveyed all labs for BNL-made or modified equipment & approved or

removed from service.

T1 – In response to Tier 1 findings

Non-target Accomplishments

• Updated Machine Shop JRA at meeting with all machine shop workers

as part of annual permit renewal.

• Met with Cryogenic workers and updated JRA. R. Sabatini (CMP) was

facilitator.

• Worked on a database for NRTL surveys. Offered to share Lab-wide,

but there was no interest.

• WMD rep. came to help with waste from LEGS labs. Collected,

characterized and got rid of waste (2 drums) with no cost/effort to LEGS group.

• Gave ~2 kg unneeded Li-6 (metal, carbonate, and deutride) to IS&M

group.

• Participated in related subject areas: Work planning (including revised

ESR form), Document control.

• Developing on-line ESR form and associated tools for use by several

departments.

Non-target Accomplishments

• Transfer Freon-12 to Plant Engineering AC group. Reusing unneeded

material.

• Requested noise survey of BCF after new equipment is installed.
• Personnel monitored showed no excessive exposure in normal work.
• Some areas require posting & PPE.
• In support of proposed BNL FY08 Objectives & Targets
• added checkbox for mercury to ESR
• added checkbox for greenhouse gases to ESR
• CMS inventory and storage audit found several chemicals improperly

stored or maintained.

• Owners were notified and chemicals were disposed of as hazardous

waste.

• Include Cybersecurity as part of Tier 1s
• Check computers for passwords
• Move mouse, or press shift – is password requested?
• Installed AED in main entrance lobby
• Conducted brief training session at all-hands meeting (11/21 – FY08)

Injury Statistics

Physics Department Injuries

2 4 6 8 10 12 14 16 18 2000 2001 2002 2003 2004 2005 2006 2007 Fiscal Year

Recordable Non-recordable Averages: Recordable = 2.0 ± 1.3 Non-recordable = 4.8 ± 4.6 Total = 6.9 ± 4.5

Waste Generation

2000 4000 6000 8000 10000 12000 14000 FY97 FY98 FY99 FY00 FY01 FY02 FY03 FY04 FY05 FY06 FY07 Waste (lbs) Haz + Ind (lbs) Rad (lbs) Mixed (lbs)

Proposed FY 2008 Targets

• Reduce excess chemicals & materials by focusing on specific areas of

Department T1

• Evaluate storage and usage of chemicals in 4 labs or work areas (1 per quarter).
• Recycle remaining lead (~1000 lbs.) in 510 basement.
• Remove >50% of spray cans that will not be used in the next year.
• Improve personnel monitoring
• Add table for needed IH monitoring in ESR form.
• Invite Industrial Hygiene Representative on 4 Tier 1 inspections. During inspections,

identify processes for potential monitoring.

• With IH help, perform personnel monitoring of 4 targeted processes.
• Identify and control special potential pollutants
• Add checkboxes for mercury, engineered nanomaterials, and greenhouse emissions

to ESR form.

• Review controls for identified experiments.
• Provide efficient and effective waste management, minimization, and pollution

prevention

• Identify and fund 1 lab cleanout. (In progress: LEGS labs. Complete before end of

FY08).

T1 – In response to Tier 1 findings

Proposed FY 2008 Targets

• Improve machine shop safety T1
• Remove 4 machines from the Physics Department’s machine shops.
• Install anti-restart devices on 2/3 of the remaining machines.
• Discuss PPE for machine shops at a Group Safety Coordinators Meeting.
• Include Human Performance Factors in the ESR form and process
• Solicit HPI information in planning stage of experiments
• Solicit HPI information in worker feedback
• Draft ESR form has sections in both on-line and “paper” forms

T1 – In response to Tier 1 findings

Management Feedback

Are the Systems Effective and Adequate in terms of:

• Policy commitments?
• Achieving objectives & performance measures?
• Identifying SEA, impacts & Risks?
• Resource allocation, information systems & organizational issues?

Are Objectives & Targets Suitable in terms of:

• Environmental impacts & injury/illnesses?
• Meeting regulatory requirements?
• Should additional objectives/targets be established?

Recommendations for Improvements?