Panel James Boretti, CSP President / CEO 30 + ASSP RVP - - PDF document

6/11/20 1

COVID ID-19 R Reopening

June 11, 2020

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Panel

• James Boretti, CSP
• President / CEO
• 30 +
• ASSP

– RVP Region 1 – Code of Conduct Committee – Professional Member – CVC Chapter

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Who We Are

• Boretti Inc.

– Designs, develops and implements integrated safety systems and risk control Goal: Meet client needs while aligning with the client’s mission

Committed to delivering services that are responsive and client-oriented

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What We Do

• Safety:

– Safety Inspections / Mock OSHA Inspections – Risk & Safety Assessments – Safety Programs – Training & Education – Observations – Evaluations / Hazard Analysis – Safety Managers

• Environmental

– HMBP / CERS – SPCC – SWPPP – Prop 65 – Hazardous Materials / Waste 40-hour

• Responsible Ag Certification
• Health:

– Industrial Hygiene

• Noise SLM, Dosimeter
• Air Monitoring
• Ventilation
• Respirator Fit-Testing

– Chemical Risk Evaluation, etc.

• Additional

– Ergonomics (office / non-office) – Business Continuity – ISO 14001, OHSAS 18001 / ISO 45001 – OSHA / Expert Witnessing & Defense – CPSC Filing / Restricted Substances / BOM / Recall, etc. – Social Compliance / Sustainability, CDP , etc. We Design a Service Plan for You

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Visit

• Boretti, Inc.
• COVID Webpage

– Summary – Reopening Checklist – Free COVID Response Plan Guide – Links to other resources – CDC update feed

www.borettiinc.com https://borettiinc.com/covid- 19-summary/

OSHA / Cal/OSHA What’s New!

• Enforcement Guidance: OSHA continues to bring its “relaxed” enforcement policy around

coronavirus back to normal. Read it here: Enforcement Guidance for COVID-19

• The California Legislature is moving forward a bill that would require Cal/OSHA to develop

and implement a COVID-19 standard. Read it here: Cal/OSHA COVID-19 Standard OSHA / Cal-OSHA Requirements: Employers are required to record cases of COVID-19 if all of the following are met:

• 1. The case is a confirmed case of COVID-19
• 2. The case is work-related, and
• 3. The case involves one or more of the general recording criteria (i.e., medical treatment beyond first-aid, days

away from work). Starting 1/1/20, employers are required to call Cal/OSHA if a work-related injury is hospitalized for more than

• bservation (the 24-hours exemption has been removed).

https://www.dir.ca.gov/dosh/coronavirus/General-Industry.html What to Do: At Work: Assess hazards to which workers may be exposed and evaluate the risk of exposure. Take Precautions.

Precautions

• 1. Sick If you are or feeling sick, remain at home. Follow your medical practitioner’s advice.
• 2. Suspected If you’ve been exposed to someone confirmed with, suspected of, or has been exposed

to COVID-19, contact your medical provider.

• 3. Social Distancing Ensure you follow safe distancing of 6’. No shaking hands, hugging, being in

crowded places, no public gatherings.

• 4. Wash or Sanitize your hands frequently and especially after touching frequently touched surfaces

Cloth Face Coverings Designed to help slow the spread Mask Materials: study about best materials to use for homemade masks. Select, Implement & Ensure Workers Use Controls to Prevent Exposure Social distancing Physical barriers PPE (gloves, masks, etc.) Cleaning supplies Good hygiene Frequent cleaning Increase ventilation and percent of outdoor air NOTE: This list is not all inclusive Frequent Cleaning / Disinfecting of Frequently Touched Surfaces Tables, countertops, desks Doorknobs and handles Light switches Toilets, faucets, sinks Phones Fingerprint entry systems Computer touch screens, mouse, keyboards NOTE: This list is not all inclusive

ADDITIONAL INFORMATION:

• World Health Organization (WHO)
• California Stay at Home Order
• Centers for Disease Control (CDC)
• COVID-19 Orders in CA
• OSHA COVID-19
• Worldometer - US (Count Map)
• Cal/OSHA COVID-19
• California Department of Labor
• OSHA Guidance on Preparing Workplaces for COVID-19
• CDC Return to Work of COVID-19 Positive Employees: for Healthcare.

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Agenda

• Cal/OSHA

– What are they looking for – Recording COVID cases – Reporting to COVID cases to Cal/OSHA (?)

• WC

– Alignment with Cal/OSHA – Importance of accident investigation

• Reopening for Business

– Things to consider – What to include in your response plan

• Examples and Resources

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What We Know …

• About the risk (COVID-19)

– Severe acute respiratory syndrome – Spread mainly from person to person

• Mainly through respiratory

droplets

– Coughs or sneezes, talking

• Contact

– Landing in mouths of people; surfaces then wiping into nose and eyes

• Very easily and sustainably

between people

– More efficient than influenza, but not as efficient as measles

Confidence Challenge!

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What OSHA / Cal/OSHA Says

• California workplace safety and health

regulations require

– Employers take steps to protect workers COVID- 19

• Widespread in the community.

– Posted guidance to help employers comply

• Use guidance (check often)
• Education
• Programs and plans provided
• Aerosolized Transmissible Disease (ATD)

– Infection controls – Etc.

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OSHA / Cal/OSHA

• Recordkeeping

– Required to record cases of COVID-19 if all the following are met:

• The case is a confirmed case of COVID-19
• The case is work-related, and
• The case involves one or more of the general

recording criteria (i.e., medical treatment beyond first-aid, days away from work)

Work-related

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OSHA / Cal/OSHA

• Compliance: work-relatedness

– CSHOs should apply considerations:

• Reasonableness of the employer's investigation into

work-relatedness

– (1) Ask the employee how contracted the COVID-19 illness – (2) While respecting privacy, discuss employee’s work and

• ut-of-work activities that may have led to the COVID-19

illness; – (3) Review employee's work environment for potential SARS-CoV-2 exposure.

• Evidence available to the employer
• Evidence that a COVID-19 illness was contracted at

work

Other cases?

Contact County Health Department

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OSHA / Cal/OSHA

• COVID-19 likely work-related if:

– Several cases develop among workers who work closely together – Contracted shortly after lengthy, close exposure to customer or coworker who has a confirmed case of COVID-19 – Job duties include frequent, close exposure to the general public in a locality with ongoing community transmission

• COVID-19 likely NOT work-related if:

– Is the only worker to contract COVID-19 in vicinity and job duties do not include having frequent contact with the general public, regardless of the rate of community spread. – Outside the workplace, closely and frequently associates with someone who (1) has COVID-19; (2) is not a coworker, and (3) exposes the employee during period in which the individual is likely infectious

No alternative explanation

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OSHA / Cal/OSHA

• Reporting

– Serious injury or illness defined as one involving:

• Inpatient hospitalization, regardless of length of time, for
• ther than medical observation or diagnostic testing (no

longer 24-hour exemption)

• Amputation;
• Loss of an eye; or
• Serious degree of permanent disfigurement

– Death – COVID-19

• “Became sick at work”

– Does not matter if illness is work-related

• Symptoms outside of work

– “In connection with any employment”

• “Suspected COVID-19 case”

– not yet diagnosed

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COVID-19 & Cal/OSHA

• AB 2043

– Occupational safety and health: agricultural employers and employees: COVID-19 response

• By February 1, 2021

– Standards Board shall adopt for COVID-19 infection prevention for agricultural employers and employees

• Division shall disseminate information on best practices to

agricultural employers commencing on January 1, 2021

– Conduct a targeted outreach campaign

• Agricultural Employers

– Shall implement provisions of the guidance document

• This Section

– Shall remain in effect until state of emergency has been terminated by Governor or concurrent resolution of Legislature declaring it at an end – Or until January 1, 2022, whichever is later, and as of that date is repealed Amended in Assembly 6/10/2020

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WC & COVID-19

• Presumption

– Those eligible will have the rebuttable presumption

• If tested positive or were diagnosed AND confirmed by

a positive test

• Within 14 days of performing a labor or service at a

place of work

• After stay at home order was issued on March 19, 2020

– Stays in place for 60 days after issuance of executive order

Benefit will be available for diagnosed workers working outside their homes Presumption will be workers contracted the virus at work; employers will have chance to rebut

Accident Investigation!

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Strategy

Prepare Communicate Access Control Touch Points & Distancing

Spaces & People Who, When Reduce Congestion Reduce, Six Feet Together

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Keys

Communicate

For confidence with employees and customers (safety actions to take; if positive case, what doing and what to expect)

Investigate

Incidents that are suspected / confirmed

Implement

Individual control measures and screenings, disinfecting / cleaning protocols, distancing

Train

Train employees on how to limit the spread of COVID-19, including how to screen themselves for symptoms and stay home if they have them

Perform

Perform a detailed risk assessment and implement a site- specific protection plan

RISK ASSESSING DETERMINES PREVENTION 16

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Risk Assessing

• What Do We Focus On?

– People:

• Exposure
• Risk

– Place:

• Congregation
• Choke Points

– Process:

• Program
• Training

Proximity – i.e., lobbies, breakrooms, workstations, etc. Surfaces – i.e., counters, computers, timecards, etc. External – i.e., contractors, visitors, multiple entry, etc. Layouts – i.e., hallways, timecard areas, etc. Air Flow – i.e., side fans, exchanges, makeup, etc. Travel – i.e., ride sharing, overseas, hot spots, etc. Process – i.e., capacity, who does what by when, etc. Work – i.e., physically present vs. WFH, etc. Procedure – i.e., training, communication, etc. Community spread, distancing ability, PPE requirements, exposure (home, care), quarantining

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Elements for Plan

• 2. Site-Specific Protection Plan

Elements of a plan could be as follows: This program should establish the base minimum requirements, expectations and best practices and where it applies

• Responsibilities / Roles

Lists who is responsible for what by when

• Access

Who can access the facility when (i.e., employees, contractors, visitors), working from home, screenings, PPE and distancing expectations, etc.

• Cleaning

How is this done, frequency, what surfaces (hard vs. porous), post-COVID suspected or confirmed, etc.

• Precautions

Social distancing, PPE, washing / sanitizing, staggered shifts and breaks, etc.

• Travel

If necessary / approved, precautions to take, etc.

• Carpooling / Vanpooling /

Ridesharing

If necessary, cleaning and disinfecting after each ride, self-screening, barriers / PPE, ventilation

• Resources

Items the company will provide to employees, customers (within its ability)

• Communication

For confidence on cleaning, following suspected / confirmed COVID cases, etc.

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Training

• What COVID is
• How it Transmits
• What to do:

– Cover coughs and sneezes – Wash hands – Wear face coverings – Frequent cleaning – Stay home if sick / exposure – What’s changed in the workplace – Your program / what’s expected Knowledge of why

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Distancing

• Alternating work weeks at facility / remote
• Staggered schedules
• Enable teams to determine ‘in-office’ schedules

Phasing based on roles and priorities

• Specify workstation assignments to ensure minimum work

distances

• Redesign spaces, alternate workstation usage, etc.
• Add panels between workstations
• Enforce stringent cleaning protocols for shared spaces
• Reduce capacity
• Prohibit shared use of small rooms (single-occupant use only)
• Uni-directional flow

Space usage

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Example Workspaces

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Entry / Exit

Distancing, In/Out Cross Over, Frequently Touched Surfaces, Screening

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Entry / Exit

Distancing, In/Out Cross Over, Frequently Touched Surfaces, Screening

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Public Interface

Distancing, Barriers, Frequently Touched Surfaces, Waiting Area, Scheduling

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Public Interface

Distancing, Barriers, Frequently Touched Surfaces, Waiting Area, Scheduling

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Breakrooms

Frequently Touched Surfaces, Staggered Scheduling, Butting Up Tables, Removal of Chairs, Signage

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Breakrooms

Frequently Touched Surfaces, Staggered Scheduling, Butting Up Tables, Removal of Chairs, Signage

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Shared Spaces

Staggered Use / Distancing, Frequently Touched Surfaces, Scheduling (drop off / pick up), PPE, Hygiene, Screening

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Shared Spaces

Staggered Use / Distancing, Frequently Touched Surfaces, Scheduling (drop off / pick up), PPE, Hygiene, Screening

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Meeting Spaces

Distancing, Frequently Touched Surfaces, Removing Seating Spaces, Ventilation, PPE (do/don’t)

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Meeting Spaces

Distancing, Frequently Touched Surfaces, Removing Seating Spaces, Ventilation, PPE (do/don’t)

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Meeting Spaces

Distancing, Frequently Touched Surfaces, Removing Seating Spaces, Ventilation, PPE (do/don’t)

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Meeting Spaces

Distancing, Frequently Touched Surfaces, Removing Seating Spaces, Ventilation, PPE (do/don’t)

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Offices

Distancing, Frequently Touched Surfaces, Ventilation, Visitors, PPE (do / don’t)

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Workstations

Barriers, Frequently Touched Surfaces, PPE (do / don’t), Ventilation, Visitors

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Workstations

Barriers, Frequently Touched Surfaces, PPE (do / don’t), Ventilation, Visitors

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Workstations

Distancing, Barriers, Frequently Touched Surfaces, PPE (do / don’t), Traffic Flow / Access, Ventilation, WFH Alternating Schedules

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Workstations

Distancing, Barriers, Frequently Touched Surfaces, PPE (do / don’t), Traffic Flow / Access, Ventilation, WFH Alternating Schedules

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LOUNGE ELECTRICAL ROOM

OFFICE OFFICE RE-CONFIGURED OFFICE OFFICE (EXISTING) KITCHEN I.T. EXISTING CONFERENCE ROOM EXISTING 4'-10" OFFICE OFFICE OFFICE OFFICE (N) OFFICE (N) OFFICE (N) HALLWAY (N) HALLWAY

NEW CLEARSTORY WINDOW 18" TALL 8'-10" 12'-3" 10'-0" 8'-0" 8'-0" 8'-0" 9'-2" 33'-4" 10'-0" 10'-0" 9'-8" 12'-3" 10'-0" 13'-2" 8'-2" 9'-6" 15'-0" 11'-8" 10'-4" 19'-8" 14'-0" 5'-0" 18'-4" 4'-4" 1'-6" 4'-4" 1'-6" RECEPTION (N) 8'-0" 1'-6" OFFICE (N) CATERING / KITCHENETTE AREA (N) SEATING FOR (+-100 PEOPLE) 3'-8" NEW CLERESTORY WINDOWS 18" TALL RELOCATE DOUBLE DOORS HERE NEW MOVEABLE PARTITION REMOVE CABINETS OFFICE (N) SEATING FOR (+-15 PEOPLE) (N) 27'-2" (N) (N)

(N) (N) (N) (N) FRENCH LITE DOOR (N) FRENCH LITE DOOR (N) (N) OFFICE (EXISTING) OPEN AREA FOR CUBICLE WORKSTATIONS

1'-9" 1'-9" 1'-9"

1'-9" FRENCH LITE DOOR (N) FRENCH LITE DOOR (N) FRENCH LITE DOOR (N) C 1 C 1 C 1 C 2 C 2 C 2 C 2 C 2 C 2 C 2 C 2 C 2 C 1 C 1 C 1 C 1 C 1 C 1 C 1 VCT 1 VCT 1 EXISTING FRENCH LITE DOOR CONFERENCE ROOM (N) LARGE CONFERENCE ROOM (N) RB 1 RB 1 RB 1 RB 1 RB 1 RB 1 RB 1 RB 1 RB 1 RB 1 RB 1 RB 1 RB 1 RB 1 RB 1 RB 1 RB 1 RB 1 RB 1 RB 1 RB 1 P-1 P-1 P-1 P-1 P-1 P-1 P-1 P-1 P-1 P-1 P-1 P-1 P-1 P-1 P-1 P-1 P-1 P-1 P-1 P-1 P-1 MP 1 P-2 P-2 P-2 P-2 P-2 P-2 P-2 P-2 P-2 P-2 P-2 P-2 P-2

LOCKING DOOR (N)

Public Shared Entry Employee Exit Employee Entrance Hallway Choke Point Choke Point

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Ventilation ASHRAE

• ASHRAE

– Strategic plan prior to opening

• Make occupants feel safer
• Ensure supply chain for critical items (i.e., filters, communication plans)
• Before Reoccupation

– Open outside air intake dampers to maximum, 100% preferred, four hours minimum – Upon completion, damper positions should be corrected to provide design levels

• HVAC Programming

– Flush two hours before and post occupancies

• Includes operating exhaust fans as well as opening outside air dampers
• For buildings without capacity to treat large quantities of outside air

– Open all windows for a minimum of two hours before reoccupation (outside air conditions are moderate)

• Ensure Proper Cleaning Procedures Built from EPA and CDC

Guidance

– High-touch areas of HVAC and other building service systems – Disinfect interior of refrigerated devices, e.g. refrigerators

• Run System on Minimum Outside Air

– when unoccupied – Garage exhaust: run two hours before occupancy

Fans?

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OSHA / Cal/OSHA / EPA Links

• OSHA

– OSHA: https://www.osha.gov/SLTC/covid-19/ – Recordkeeping Guidelines: https://www.osha.gov/memos/2020- 05-19/revised-enforcement-guidance-recording-cases- coronavirus-disease-2019-covid-19 – Enforcement Response: https://www.osha.gov/memos/2020-05- 19/updated-interim-enforcement-response-plan-coronavirus- disease-2019-covid-19

• Cal/OSHA

– Cal/OSHA: https://www.dir.ca.gov/dosh/coronavirus/ – Recording & Reporting: https://www.dir.ca.gov/dosh/coronavirus/Reporting- Requirements-COVID-19.html

• EPA

– https://www.epa.gov/coronavirus/there-hvac-guidance-building- and-maintenance-professionals-can-follow-help-protect-covid

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COVID-19 Additional Resources

• CDC: https://www.cdc.gov/coronavirus/2019-

ncov/index.html

• California COVID Page: https://covid19.ca.gov/
• California Health Department:

https://www.cdph.ca.gov/Programs/CID/DCDC/Pa ges/Immunization/nCOV2019.aspx

• ASSP: https://www.assp.org/resources/covid-

19/latest-resources

– Resources – Return-to-Work Matrix (WISE) – Webinars, Podcasts, etc. – COVID-19: Return to Work Strategies

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COVID & Safety Guidance

www.borettiinc.com (559) 372-7545 info@borettiinc.com We Can Help!

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COVID ID-19 R Reopening

June 11, 2020

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