SEPG 2007 SEPG 2007 SPIN Panel SPIN Panel SEPG2007 - SPIN Panel - PowerPoint PPT Presentation

SEPG 2007 SEPG 2007 SPIN Panel SPIN Panel SEPG2007 - SPIN Panel Session SEPG2007 - SPIN Panel Session 1 1

Agenda Agenda Atlanta SPIN - Abi Salimi Abi Salimi Atlanta SPIN - Philadelphia SPIN - Chad Haggerty Haggerty Philadelphia SPIN - Chad Boston SPIN - Donna Johnson Donna Johnson Boston SPIN - Great Lakes SPIN - Mary Watson Mary Watson Great Lakes SPIN - Austin SPIN - Jeff Smith Jeff Smith Austin SPIN - SEPG2007 - SPIN Panel Session SEPG2007 - SPIN Panel Session 2 2

Each SPIN will cover Each SPIN will cover Introduction Introduction Steering Committee and Planning Steering Committee and Planning Funding and Sponsorship Funding and Sponsorship Speakers and Locations Speakers and Locations Meetings and Logistics Meetings and Logistics Communication and Feedback Communication and Feedback Membership Membership Collaboration with other Groups Collaboration with other Groups Challenges and Lessons Learned Challenges and Lessons Learned SEPG2007 - SPIN Panel Session SEPG2007 - SPIN Panel Session 3 3

Atlanta SPIN – Introduction Atlanta SPIN – Introduction Founded in 1998 as a non-for-profit organization Founded in 1998 as a non-for-profit organization to provide a forum for the free and open to provide a forum for the free and open exchange of software process improvement exchange of software process improvement experiences and ideas experiences and ideas The Atlanta SPIN provides the following to its The Atlanta SPIN provides the following to its members: members: l Educational opportunities in software Educational opportunities in software l development and software process development and software process improvement improvement l Networking opportunities Networking opportunities l http://www.AtlantaSPIN AtlantaSPIN.org .org http://www. SEPG2007 - SPIN Panel Session SEPG2007 - SPIN Panel Session 4 4

Atlanta SPIN – Steering Committee and Atlanta SPIN – Steering Committee and Planning Planning 12 person steering committee consisting of a 12 person steering committee consisting of a president, a vice president, two secretaries, a president, a vice president, two secretaries, a treasurer, and directors in charge of various treasurer, and directors in charge of various committees. committees. l Develop yearly plans Develop yearly plans l l Meet every month to discuss the status of Meet every month to discuss the status of l plans, the logistics of the upcoming meeting, plans, the logistics of the upcoming meeting, and unexpected items and unexpected items SEPG2007 - SPIN Panel Session SEPG2007 - SPIN Panel Session 5 5

Atlanta SPIN – Funding and Sponsorship Atlanta SPIN – Funding and Sponsorship A budget of about $6000/year A budget of about $6000/year Sponsorships - tiered Sponsorships - tiered Contributing Members ($50), Gold Sponsors ($750/year), Contributing Members ($50), Gold Sponsors ($750/year), l l Platinum Sponsors ($1250/year), Meeting Sponsors Platinum Sponsors ($1250/year), Meeting Sponsors ($100/meeting), and Signature Event Sponsors (price varies) ($100/meeting), and Signature Event Sponsors (price varies) Example benefits to the sponsors, depending on the Example benefits to the sponsors, depending on the level of sponsorship. level of sponsorship. logo and URL link on SPIN home page logo and URL link on SPIN home page l l name & link in SPIN announcements name & link in SPIN announcements l l name mentioned at SPIN meetings/events name mentioned at SPIN meetings/events l l feature in newsletter feature in newsletter l l dissemination of relevant announcements/offers from the dissemination of relevant announcements/offers from the l l company to our members company to our members Steering committee location are provided free of charge Steering committee location are provided free of charge by a local company by a local company We manage our own Web site. We manage our own Web site. SEPG2007 - SPIN Panel Session SEPG2007 - SPIN Panel Session 6 6

Atlanta SPIN – Speakers and Locations Atlanta SPIN – Speakers and Locations Speakers are identified through Speakers are identified through conferences conferences l l local contacts local contacts l l requests from individuals interested in requests from individuals interested in l l speaking speaking Software Engineering Institute Software Engineering Institute l l call for abstracts call for abstracts l l past speakers past speakers l l sponsors providing speakers sponsors providing speakers l l steering committee members giving talks steering committee members giving talks l l Locations Locations a local company (free) a local company (free) l l hotels (discounted rate) hotels (discounted rate) l l SEPG2007 - SPIN Panel Session SEPG2007 - SPIN Panel Session 7 7

Atlanta SPIN – Meetings and Logistics Atlanta SPIN – Meetings and Logistics 12 meetings a year 12 meetings a year Before meeting: Before meeting: Identify speaker, ask for and review the abstract, and invite the speaker Identify speaker, ask for and review the abstract, and invite the speaker l l Announce the meeting through e-mail, posting on our web site, and other Announce the meeting through e-mail, posting on our web site, and other l l mechanisms mechanisms Ask for the full presentation and produce hard copies Ask for the full presentation and produce hard copies l l Prepare name tags, feedback forms, and award certificate Prepare name tags, feedback forms, and award certificate l l Order food Order food l l During the Meeting During the Meeting Greet people as they come in to meeting and have them sign in Greet people as they come in to meeting and have them sign in l l Welcome members, thank sponsors, & recognize board members Welcome members, thank sponsors, & recognize board members l l Distribute the survey and the presentation material Distribute the survey and the presentation material l l Make announcements Make announcements l l Introduce the presenter and the topic Introduce the presenter and the topic l l Present the award to the presenter Present the award to the presenter l l Ask about job openings and those looking for a job Ask about job openings and those looking for a job l l Collect the sign-in sheet and the completed surveys Collect the sign-in sheet and the completed surveys l l Announce next month’s meeting Announce next month’s meeting l l Give a free book away Give a free book away l l After the meeting, the following tasks typically take place: After the meeting, the following tasks typically take place: Clean and organize the room Clean and organize the room l l Post the presentation on the Web site Post the presentation on the Web site l l Process survey feedback and provide to the steering committee for review Process survey feedback and provide to the steering committee for review l l Provide survey feedback to speaker Provide survey feedback to speaker l l SEPG2007 - SPIN Panel Session SEPG2007 - SPIN Panel Session 8 8

Atlanta SPIN – Communication and Feedback Atlanta SPIN – Communication and Feedback Web Site Web Site Monthly meeting announcements Monthly meeting announcements l l SPIN mission, steering committee members, previous SPIN mission, steering committee members, previous l l presentations presentations Joining and sponsoring SPIN Joining and sponsoring SPIN l l Resources Resources l l E-mail E-mail Monthly meeting announcements Monthly meeting announcements l l Availability of discounted trainings (opt out option) Availability of discounted trainings (opt out option) l l Brochures Brochures Announce signature events Announce signature events l l SPIN mission and activities SPIN mission and activities l l TechLINKS, a local magazine/Web site TechLINKS , a local magazine/Web site Promoting SPIN activities and events Promoting SPIN activities and events l l Member Feedback Member Feedback Feedback forms after every meeting Feedback forms after every meeting l l • • Rate the meeting and speaker Rate the meeting and speaker SEPG2007 - SPIN Panel Session SEPG2007 - SPIN Panel Session 9 9

Atlanta SPIN – Membership Atlanta SPIN – Membership 800+ members 800+ members Online registration and removal Online registration and removal Automatic population of an Excel spreadsheet Automatic population of an Excel spreadsheet Periodic maintenance of the file to address failed Periodic maintenance of the file to address failed messages messages Members automatically receive the meeting Members automatically receive the meeting announcements announcements SEPG2007 - SPIN Panel Session SEPG2007 - SPIN Panel Session 10 10