Overall Telecomm Project Safety Report October 2018 Lorem ipsum - - PowerPoint PPT Presentation

Overall Telecomm Project

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Safety Report October 2018

Incidents Reported

Date Injury Description: Causes: Prevention: 9-28 Shoulder Felt pop in shoulder getting in and

• ut of a tight space

Body positioning, overexertion Better planning, get assistance getting in and out of tight spaces

Incident Investigation Review

• Royal City Line (Broken Insulators)

– Lack of oversight and scheduling

• Improper traffic plan of road closure
• No procedure or planning, lack of training
• Mike Tongue and Chris Heimbigner evaluating corrective action
• ML Reel Drop (Stratford and Division)

– Outdated or modified reel holders and mandrels

• Inspected current equipment
• Ensure proper mandrel fitment, pins secure in correct position
• Evaluating new reel holders and mandrels to eliminate mismatched holders and

mandrels

• Mismatched/modified mandrels and holders have been taken out of service
• Trailer Jackknife (ESC)

– Inattention to detail

• No 360°No spotter
• Trailer attached requires a spotter and 360°walk around

Monthly and Year to Date

2018 September YTD Total Incidents Reported 1 46 Recordables 12 Cases w/ DAFW 8 DAFW Missed and Restricted 239

• Last consecutive months without a recordable injury was April & May of 2015

Vehicle Incidents

Date Vehicle Driver’s Account: Prevention

9-5-18 VH0402 ​Struck apple tree while backing up. No damage to vehicle. 360°, spotter 9-5-18 447 ​Rock chip in windshield in front of driver, from

• ncoming traffic.

N/A 9-12-18 Truck 425 Noticed a small dent on pass. side of truck asking crew members about it. Dented about 1/8 of an inch. N/A 9-20-18 VH0348 Made contact with a car while backing out of a parking stall. The driver checked both directions for traffic and pedestrians and proceeded to back out looking over right shoulder. Check both blind spots while backing

Close Calls & Action Items

Date Location Type Description Status

9-7-18 ESC CC One of the Safety Coordinators observed two contractors from Overhead Door at the ESC Warehouse that were not were not warring Hi-Vis in a Hi-Vis area. Close Call Only 9-17-18 USBR CC tried to unplug a network connector, got a small static shock which caused me to pull my arm away. This rapid movement caused severe pain in right shoulder. Close Call Only 9-18-18 WD CC The end of an air hose came apart and began swinging around. No

• ne was injured. Shane Lee working on corrective action.

Close Call Only 9-18-18 Grand Coulee CC Contractor installed wrong type of meter causing arc flash. No injury Close Call Only 9-21-18 Quincy CC Contractor was removing a meter and one of the jaws on the back

• f the meter broke free and contacted the inside of the meter base

causing an arc flash Close Call Only 9-21-18 Quincy AI from CC Contractor was not wearing FR clothing. Retraining on PPE and recognizing the correct types of meters to be installed. Complete 9-21 Royal City CC Contractor removing an old meter, meter blew out of his hands, was wearing all PPE and was not injured. Close Call Only

Safety Performance Dashboard

• Lagging Indicators are on a 12 month rolling average.

LEADING INDICATORS

SAFETY MEETINGS Jan Feb Mar Apr May Jun July Aug Sept Oct Nov Dec Avg. Attendance 70% 77% 78% 78% 84% 91% 94% 97% 96% 76% CLOSE CALLS Reported 1 5 9 6 3 7 6 8 7 5.3 Reviewed/Corrected 1 2 7 6 3 7 6 8 7 4.0 JOB SITE REVIEWS Conducted 31 27 14 19 27 68 70 80 61 22.8 ACTION ITEMS Reported 10 3 16 5 2 2 2 1 2 8.5 Completed 3 1 2 5 2 2 2 1 2 2.75 Days to correction 5 3 8 1 1 1 1 1 1 4.3

LAGGING INDICATORS

Jan Feb Mar Apr May Jun July Aug Sept Oct Nov Dec Avg. Recordable Incident Rate 4.3 3.6 3.5 3.5 3.1 2.7 3.3 2.6 2.4 3.7 Days Away/Restricted or Transferred 1.3 0.9 0.8 0.1 0.3 0.5 0.8 0.6 0.6 0.7 Incident Rate 10.3 9.6 9.6 9.8 9.8 10.2 10.4 9.6 9.0 9.8 Severity Rate 6.5 5.3 5.4 5.9 5.5 6.6 6.5 6.7 5.6 5.8

Drug and Alcohol Awareness & Reasonable Suspicion Training

Sign up on eLearning

HOB Room 117, October 31st 8-10 A.M. and ESC Lunchroom, October 31st 1-3 P.M.

Who is required to attend:

Employees who did not attend the training earlier this year

• CDL holders in the GCPUD CDL Program – attend only the first hour
• All Foreman, Supervisors, Managers, CXO’s – must attend both hours

eLearning Center Directions:

• Log onto the eLearning Center.
• Type, “Reasonable” into the “Search Curricula” window.
• Locate, “Reasonable Suspicion for CDL Holder/Supervisor; HR-12-16; and

“Register”.

• Locate the exact event that you would like to attend and select “Register”.

Note: You will receive or already have received an e-learning notice with instructions on registration for the training.

Walkways and Exit Routes

1910.36(d) Maintenance

• Every required exit, way of approach thereto, and way of travel from the exit

into the street or open space, shall be continuously maintained free of all

• bstructions or impediments to full instant use in the case of fire or other

emergency.

53 47 38 19 18 13 11 8 8 8 6 6 5 3 2 1 1 1 10 20 30 40 50 60 Strain Noise Exposure Slip, Trip, Fall Overexertion MSD Sprain Laceration Animal Attack Burn Struck-by Caught Between Struck Against Insect Bite Vehicular Fracture Amputation Chemical Exposure Electrical Contact

Injuries By Type 2011-2017

Safety Manual Updates:

Document # Title Status Training

SA-APP-001* Accident Prevention Program Released Deployed in October SA-111103-POL* Confined/Enclosed Space Released In Process SA-121204-POL* Minimum Approach Distance Released Under Development SA-121207-POL* Working On, Over, Or Near Water Released Complete SA-111101-PRG* Occupational Lead Exposure Program Released Deployed in October SA-111111-POL* Forklifts and Power Industrial Trucks (PITs) Released Complete SA-111111-POL Flame Resistant and Arc Rated Clothing Awaiting Review SA-XXXXXX-POL Safety Committees Awaiting Review SA-XXXXXX-POL Reporting Injuries Awaiting Review SA-111112-PRG Hearing Conservation Program Awaiting Review SA-111111-POL Operating Powered Industrial Trucks (PITs) Awaiting Review SA-XXXXXX-PRG Fire Prevention Program Awaiting Review SA-020206-POL Evacuating A Grant PUD Facility Awaiting Review SA-XXXXXX-POL Departmental Safety Meetings Awaiting Review SA-111101-PRG Asbestos Program Awaiting Review SA-XXXXXX-POL Agency Inspections Awaiting Review SA111107-PRG Trenching and Excavation Awaiting Review

* Released Documents Pending Union Review and/or Training Completion

Thank you.

grantpud.org

Powering our way of life.

Quarter 3 Commission Update 10/23/2018

Power er De Delivery

Q3 2018 Business Review – Budget to Actual Report

Total Budget Total Actuals* Total Remaining % Spent Capital $37,170,247 $12,177,541 $24,466,247 33% O&M $5,700,998 $3,642,547 $2,058,451 64% Labor $20,177,541 $15,134,711 $5,042,831 75% *Note: The Capital actuals do not include $8.1M in expenditures for AMP and Fiber Expansion that were included in the PD budget but are charged to different business units.

2018 Q3 Business Review

• Major Projects & Work Activities
• Started implementation of ARCOS to replace TRS (Trouble Reporting System) and

adding functions to improve efficiency of the line crews

• We continue to evaluate maintenance activities to ensure we are performing
• ptimal servicing of our T&D assets- adding, reducing or adjusting recurring

maintenance tasks as necessary.

• Continued work on EAS (Energy Accounting System) to support end of year rollout.
• Continued evaluation of moving reliability coordination function from Peak

Reliability Services to Cal Independent System Operator (CAISO).

• Personnel
• No. 1 Priority: Backfill for the Senior Manager of PD Engineering
• Started process to backfill the Electronics Shop Supervisor position

New Customer Applications: Plan of Service Process

Customer Submits Application and Pays Fee Preliminary Service Options Preferred Option Selected System Impact Study Plan of Service* Staff Workshop Back and Forth Coordination 1. 2. 3. 4. 5. * Customer elects to execute a facility agreement and pay upfront connection cost Includes:

• Scope
• Schedule
• Cost

20 10 9 3 3

1

10 10 10 9 10 8 5 5 4 2 2 2

1 1 1

10 20 2

Potential Projects

(Q2 Projection)

3

1

New Substation New Transformer Distribution

Location Unknown

14

? Transmission

Applications Received

New Substation New Transformer Distribution

4.5 40 20 12 20 20 30 75 20 5 2 1 2 1 2

East Quincy

New Substation New Transformer Distribution

20 12 20 20

Local Transmission Loop Transmission Switchyard

West Quincy

New Substation

40 30

Local Transmission Loop Transmission Switchyard New 230kV Transmission Line

Royal City

New Substation

4.5

Wheeler Corridor

(Moses Lake)

New Substation Distribution

75 20 5

New 230kV Transmission Line?

Next Steps

Customer Submits Application and Pays Fee Preliminary Service Options Preferred Option Selected System Impact Study Plan of Service Staff Workshop Back and Forth Coordination 1. 2. 3. 4. 5. Includes:

• Scope
• Schedule
• Cost

Look Ahead: Power Delivery Projects

Design Build Project

Grant County Public Utility District

2018 Audit Plan

Discussion with Management and Those Charged with Governance October 23, 2018

Better Together: Moss Adam s & Grant County PUD 2

• Scope of Work and Audit Objectives
• Responsibilities of Auditor and Management
• Relationship with Commission
• Consideration of Fraud
• Audit Timeline
• Significant Audit Areas
• Concept of Materiality
• New Accounting and Auditing Standards
• Moss Adams Service Team Leaders

Agenda

Better Together: Moss Adam s & Grant County PUD

• Audit and report on financial statements for Grant County Public Utility

District.

• Audit and report on internal control and compliance over financial reporting in

accordance with Governm ent Auditing Standards.

• Issue a management letter of recommendations and observations, as necessary.

Scope of Work – Summary of Services and Audit Objectives

Reasonable Assurance

Communicate with Board and Management

Audit

3

Better Together: Moss Adam s & Grant County PUD

Moss Adams Responsibilities

Express Opinion/Issue Reports GAGAS Audit Read Other Information Communicate

4

Better Together: Moss Adam s & Grant County PUD

Management’s Responsibilities

5

Prepare Financial Statements Internal Controls

Make Staff Available

Representation Letter

Better Together: Moss Adam s & Grant County PUD 6

• The Commission serves as ‘Those Charged with Governance”
• Our primary responsibility is to report to the Commission
• We will:
• Ask you to approve our audit plan
• Communicate any material weaknesses in internal control or material irregularities as soon as they

arise

• Report on status throughout the audit
• Provide an exit conference summarizing results of the audit
• Be available to the Commission at any time

Our Relationship with the Commission

Better Together: Moss Adam s & Grant County PUD

Consideration of Fraud

7

Better Together: Moss Adam s & Grant County PUD

Audit Timeline

Planning & Risk Assessment Testing of Accounting Internal Controls Testing of IT General Computer Controls Substantive Audit Procedures Reporting & Communications October 2018 December 2018 December 2018

8

March 2019 April 2019

Commission Presentations:

• October 23, 2018
• December 11, 2018
• April 9, 2019

Better Together: Moss Adam s & Grant County PUD

• Capital assets and construction in process
• Bonds payable and related accounts
• Power sales transactions – wholesale and sales to other utilities
• Retail energy sales
• Net position (equity) classification
• General computer controls
• Note disclosures

Significant Audit Areas

9

Better Together: Moss Adam s & Grant County PUD

• Professional standards require that we exercise professional judgment when

we consider materiality and its relationship with audit risk when determining the nature, timing, and extent of our audit procedures, and when evaluating the effect of misstatements.

• Information is material if its misstatement or omission could reasonably be

expected to influence the economic decisions of users taken on the basis of the financial statements.

• Quantitative and qualitative materiality is considered.

Concept Of Materiality

10

Better Together: Moss Adam s & Grant County PUD

• Current year
• Certain Debt Extinguishment Issues (GASB no. 86)
• Future standards
• Certain Asset Retirement Obligations (GASB no. 83)
• Leases (GASB no. 87)
• Certain Disclosures Related to Debt Including Direct Borrowings and Direct Placements

(GASB no. 88)

• Accounting for Interest Cost Incurred Before the End of an Construction Project (GASB
• no. 89)

New Accounting And Auditing Standards

11

Better Together: Moss Adam s & Grant County PUD

Your Moss Adams Audit Service Team Leaders

Team Members Responsibilities

Laurie Tish, Partner laurie.tish@mossadams.com

• 206. 302-6466

Engagement Reviewer – Laurie will serve as your lead client service partner,

• verseeing all projects we perform for the District. Laurie is the Firm’s National

Practice Leader for Government Services and has over 30 years of experience serving municipal electric utilities. Kim Koch, Partner kim.koch@mossadams.com 509.777-0107 IT Partner – Kim will lead our procedures over the IT general computer controls. Olga Darlington, Partner

• lga.darlington@mossadams.com

425.551-5712 Concurring Reviewer – Olga will serve as a second partner reviewer, approving

• ur audit plan and serving as a resource to the audit team.

Keith Sim ovic, Senior Manager keith.simovic@mossadams.com 503.478-2284 Keith will be managing our audit and assisting Laurie with review of our audit

• files. Keith specializes in serving municipal electric utilities.

Brian Daines, Manager brian.daines@mossadams.com 509.834-2403 Brian will supervise our staff and be our primary point of contact during audit fieldwork. Joe Culp, Senior joe.culp@mossadams.com 425.551-5769 Joe will assist Brian in the supervision of our staff and in managing the audit.

12

Better Together: Moss Adam s & Grant County PUD 13

Questions?

Better Together: Moss Adam s & Grant County PUD 14

Wholesale Fiber Q3 Business Report

Customer Take Rate

• Developing model to

project new take-rate goals

• f 60%, 65% and 75%
• 16,311 subscribers

currently, (54%) as of Sept. 30.

• Added 1,544 new

customers YTD =$537,312 in new gross annual revenue

Area Potential Subscribers Actual Subscribers Participation Actual Growth for Month YTD Growth Coulee City 302 156 51.66% Desert Aire 1110 758 68.29% 9 74 Electric City 660 392 59.39% 37 Ephrata 3627 2439 67.25% 10 109 Grand Coulee 663 382 57.62% 4 22 Hartline 116 69 59.48% 1 4 Hydro 46 29 63.04% 2 Mardon 628 263 41.88% 45 Mattawa 1082 855 79.02% 8 82 Moses Lake 15339 7855 51.21% 221 797 Quincy 2482 1214 48.91% 13 149 Royal City 720 393 54.58% 6 70 Soap Lake 2268 1141 50.31% 18 96 Warden 928 235 25.32% 12 38 Wilson Creek 163 73 44.79% 4 3 George-Burke 69 57 82.61% 6 16 TOTAL YTD 30,203 16,311 54.00% 312 1,544

Budget to Actuals

Annual Budget Q3 Actuals % Spend CAP- Connect the Customer $3,100,000 $2,066,146 67% CAP- Expansion $7,000,000 $2,240,643 32% O&M $756,562 $492,910 65% TOTAL $10,856,562 $4,799,699 44%

Figures as of Sept 30, 2018 SSRS

Billed Revenue by Service

Q3 2017 comparison: $5,189,264 Q3 2018: $6,209,947

Q3 Target: $5,874,000

Basic Access $3,021,911.80 58% Premium Access, $254,820.05 5% Upstream Internet, $99,580.23 2% Port Charges, $57,288.31 1% Special VLAN, $987,422.35 19% Advanced Services, $273,169.35 5% Dark Fiber, $443,349.00 9% Wireless, $51,723.38 1%

Q3-2017 BROADBAND BILLED REVENUE BY SERVICE

Basic Access $3,715,150 60% Premium Access $282,883.37 5% Upstream Internet $115,219.87 2% Port Charges $62,749.19 1% Special VLAN $1,136,067 18% Advanced Services $276, 231.94 4% Dark Fiber, $561,888 9% Wireless $59,757.63 1%

Q3-2018 BROADBAND BILLED REVENUE BY SERVICE

Applications Submitted per service provider

50 100 150 200 250 300 350 400 450 500

3rd Quarter 2018, Applications per Service Provider

Retail providers not listed indicate no apps submitted YTD:

• Donobi
• NCI Datacom
• Startouch

3rd Quarter YTD Billed Revenue by Provider

$0 $200,000 $400,000 $600,000 $800,000 $1,000,000 $1,200,000 $1,400,000 $1,600,000 $1,800,000 $2,000,000 Aspeedynet Basin Networking CenturyLink Columbia Inland Financial Columbia Networking Coulee Internet Services Country Cable Donobi Ednetics Inc Grant Co Powernet iFiber Inland Cellular Inc Level 3 Communications Local Tel NCI Datacom Neutron LLC Nighthawk Networking LLC Noanet NOEL Communications Northland Cable Odessa Office Supplies One Click Network Saddle Mountain Wireless Spectrum Startouch Inc Zayo Donobi/SiteStar Ednetics Inc/FatBeam

3rd Quarter 2018 Billed Revenue by Service Provider

Basic Access SP Premium Access SP Upstream Internet SP Port Charges SP Wireless SP Special VLAN SP Advanced Services SP Dark Fiber SP

Fiber Design Build RFP Update

2018 Expansion Locations

• Supply chain shortage delays new service

connections until early Dec.

• Moses Lake Area (ML5)
• Plan to release all cables by end of December,

2018.

• George Community
• Preliminary design and engineering work
• underway. Construction to begin in November.

Goal to release for service in December, 2018.

Moses Lake George Green areas indicate expansion footprint

Expansion Sequence (no associated timeframe)

(continued)

Potential Construction End-Users Location Cost 465 Crescent Bar -Off Island + Trinidad $ 1,400,000 168 Complete Hub 226 - Beverly and Schawana $ 900,000 488 Sunland Estates $ 1,600,000 271 Complete Coulee City Area $ 1,600,000 342 Blue Lake - Park Lake - Alkali Lake $ 1,500,000 279 Ancient Lake White Trail $ 1,900,000 376 McConihe Neppel Stonecrest $ 2,100,000 346 ML - Complete Base Area $ 2,800,000 142 Kittleson/Rd N Industrial/Wheeler $ 1,000,000 312 Ephrata City Limits/Hub 106/Rocky Ford $ 2,600,000 106 Electric City - Banks Lake Hub 86 Completion? $ 700,000 145 Cave B to Beverly Burke 2SW to 2NW $ 1,300,000 285 Ephrata - South Ephrata Substation $ 2,200,000 280 Rd 9 NW and Hwy 283 $ 2,200,000 110 Gloyd to Stratford $ 1,500,000 315 Perch Point-Wilbur Ellis to I90 $ 2,500,000 142 Dodson to Winchester Wasteway N I90 $ 2,100,000 337 Royal City Surrounding Area $ 3,100,000 40 Complete Hartline Area + Rd V NE at Rd 47 NE $ 1,500,000 121 George Area Completion $ 1,200,000 22 Between Hartline and Wilson Creek $ 1,100,000 238 Mattawa Surrounding Area $ 2,300,000 66 Soap Lake - SE to fish hatchery and N to Lake Lenore $ 600,000 254 Winchester $ 2,300,000 362 Warden Area Completion $ 3,600,000 242 North, East & South of Quincy $ 1,900,000 185 NW and SW of Quincy $ 1,500,000 167 Rd A SE/Smyrna/Crab Creek $ 2,100,000 188 Jericho $ 2,500,000 53 Dodson Frenchman $ 800,000 129 Wahluke Proposed $ 1,900,000 78 Desert Aire to Rd O SW $ 1,200,000 103 I90 Rd U NE/SE $ 1,100,000 83 Hwy 281 N. of I90 to Rd 3 $ 1,000,000 78 Stratford - Summer Falls - Billy Clapp $ 1,000,000 95 White Trail Substation Area $ 1,300,000 83 Braden to George and Black Sands $ 1,900,000 133 Ruff Substation $ 2,800,000 59 Complete Hub 114 $ 1,400,000 60 Sagebrush Flats w/Hub 15 Completion $ 2,200,000 $ 70,200,000

Locations to be served in 2019 using unspent portion of $7 million

Q4 2018 - Q1 2019 Business Planning

• 5 year expense and revenue model developed
• Refreshed Telecomm Customer Service Policies
• Recommended updates to dark fiber product & pricing
• Additional recommended updates to product & service schedule 100
• Additional tools that allow providers to better manage end-user experience
• Greater emphasis on shoe-leather marketing (door to door, community events)
• New take-rate goal defined

Moses Lake

Grantpud.org/getfiber

Powering our way of life.