NPP-RPP 2016-17 Program Year Application and Contract Documents - - PDF document

NPP-RPP

2016-17 Program Year Application and Contract Documents

Jerome Nagy – Program Director Tracey Jordan – Program Staff

Due Date: July 29, 2016

Application

First things first: ADOBE – get the latest version and/or update. https://acrobat.adobe.com/us/en/acrobat/pdf-reader.html

Application is divided into sections:

General – organization info, etc.

• Selecting your organization will automatically fill in your SHARS
• number. Please keep track of it. You may need it later.
• If your mailing address and physical office address are not the same

be sure to include both.

• If the ED is not the main contact for the program be sure to add a

contact person. Section A – Needs Assessment & Strategic Planning

• ‘Yes’ responses to Questions 1-3 will require extra information. Use

the boxes provided.

• A ‘Yes’ response to Question 2 or 3 requires Questions 4-7 to be
• completed. (Otherwise skip to Question 8.)

Section B – Governance & Board Requirements

• You will only answer Question 1b or 1c, depending on your program

selection from Page 1.

• If you answer ‘No’ to Question 2, you must provide an explanation.

Section C – Fiscal & Internal Controls

• ALL Questions answered ‘No’ requires an explanation at the end of

the section. Please number your response according to the Question.

Section D – Past Performance & Other HCR Contracts

• If you answer ‘Yes’ to Question 3, be sure to complete the Property

Management Questionnaire section of the Work Plan. Section E – Company Capacity

• Attach (or email as ONE file) resumes for key Company staff

responsible for Preservation Program Activities. There is a button on the last page of the form that brings you back to the first page. There is a SAVE button in the upper-right corner of the first page. Pressing this button will open up the Windows Explorer window and allow you to chose a location to save the file. Be sure to choose a location that you will be able to recall later on.

Application continued

It would be helpful if you would add your organization's name to the file name. (Ex. 2016-17 NRPP Application Organization X)

Board Roster

• Minimum of five (5) board members is required for any preservation company

participating in the program.

• NPCs - one third (at least 33%) of board members must reside within the

service area.

• RPCs - the majority of board members (51% or more) must reside within the

service area.

• Be sure to check the appropriate box for residency.

Program Agreement

The Program Agreement is the template contract language for

• HTFC. For Companies that have received funds through other

HTFC programs, this agreement should look somewhat familiar. The Program Agreement is tailored to N/RPP statute and program rules. Companies should review carefully as they compile the required information for the application/contract. Page 1

• Select your organization. (Your SHARS ID will fill in at the

top of the page.)

• Enter your organization’s address.
• Select your program award amount.

Page 12

• Document must be signed by person authorized in Board

Resolution

• Type in signed name and date signed
• We are accepting scans of this document. Please do NOT

mail in the document. It will delay your award.

Exhibit A – Service Area Description and Program Summary

Certification of Service Area

Checkbox for statutory certification Description of Service Area - In narrative form, please provide a brief description of your N/RPP approved service area including, though not limited to, demographics, community development needs, and information on housing conditions. Program Summary - Describe how your company’s Preservation Program activities and the funds provided in the 2016-17 program year will be administered and the expected impact on residents, businesses, and other stakeholders in the service area.

Exhibit B - Budget

Budget – form is same as last year

NPP award amount = $91,526 RPP award amount = $91,686 Page 1 – Salaries page

• List name and title for staff receiving Program funds as

all/part of their salary

• For each individual, list portion of salary from other funds
• Total Company Salary should be the total salary for each

person

• Totals from Salaries page will carry over to next page
• Enter total number of company staff and total number of

staff working on preservation program activities

Budget continued

Page 2 – Total N/RPC Budget

• Preservation Funds column is for expenses covered using

Program Funds – this total of this column should equal the award amount for your program

• Non-Preservation Program Funds column is for showing

matching funds. This column must be a minimum of ½ (50%) of your award amount.

• NPC award $91,526 → match ≥ $45,763
• RPC award $91,686 → match ≥ $45,843
• If using “Other” rows, you must enter description of

expense

• Company’s Total Annual Admin Budget
• Do not forget to fill this in
• Amount must be ≥ the Total Funding-Total Budget box

(lower right-hand corner of table)

Exhibit D - Work Plan

Exhibit A – Property Rehab and Construction General

• Units in Progress = units that will NOT be completed by the end
• f the program year (June 30, 2017)
• Enter the expected completion date in the far right column
• This date will be AFTER June 30, 2017
• Units to be Completed – units that WILL be completed by the

end of the program year Special Population Section

• Enter the number individuals of each category that are expected

to be served by the activities listed Narrative

• write a description of the activities listed in the exhibit

Work Plan

continued

Exhibit B – Client Assistance General

• Enter total number of Participants at or Below 90% AMI (Area

Median Income)

• Enter total number of Participants Above 90% AMI

Workshops

• Enter the total number of Workshops offered
• Enter the total number of Participants who attended the

Workshops Tenant Associations

• Enter Number of Associations/Meetings
• Enter Number of Members

Property Management

• Enter the number of Units in Buildings Managed by your
• rganization

Special Population Section

• Enter the number individuals of each category that are expected

to be served by the activities listed Narrative

• Write a description of the activities listed in the exhibit

Work Plan continued

Exhibit C – Community Renewal

Infrastructure - Assistance to Neighborhoods/Municipalities and Planning

• Assistance to Neighborhoods/Municipalities
• Total number of projects to be In Progress at the end of the program

year (June 30, 2017)

• Total number of projects to be Completed at the end of the program

year Grants/Loans - Assistance to Neighborhoods/Municipalities

• Number of Grant Applications to be written and the number of Grants to

be Administered Business Assistance

• Number of Business Loan Products provided
• Number of Businesses Attracted and the number of Businesses Retained
• Number of Local Merchant Associations your org help form or

participated in Programs

• For all programs, enter the number of programs and number of

individuals served Organizational Activities

• Number of Staff/Board Development events and the number of

individuals served

• Number of HCR events and the number of individuals in attendance

Partnerships Created

• Enter number of partnerships with local agencies, private sector

companies, and statewide or national non-profits. Narrative

• Write a description of the activities listed in the exhibit

Work Plan continued

Property Management Questionnaire Answer four questions and fill out table below, if applicable. Table

• Address of property
• Number of units
• List who manages the property – company, an affiliate, a

subsidiary?

• Is property subsidized by HCR Funds?
• Does revenue of property cover admin/operating costs?
• If not, how much Preservation Program Funds will be

used to off-set costs? Note: No more than 10% of Program Funds may be used for this purpose. If you need additional sheets email tracey.jordan@nyshcr.org .

Exhibit E - Vendor Responsibility Questionnaire

*Note: This form has changed since the last contract. You must complete ALL sections Questions 8-9

• For any ‘Yes’ response, please provide the additional

information requested in the space provided. Question 10a-i, 11, 12, or 13

• For any ‘Yes’ responses please provide detailed additional

required information on separate pages. Question #14

• Please note the changes in this question. If you have other

contracts with NYS (as contractor or subcontractor) list them in the space provided. This form no longer needs to be notarized. This form requires a digital signature. If you require assistance please reach out to program staff.

Exhibit F - Board Resolution

*The form provided is a template. You are NOT required to use this specific form. Your resolution needs to have the following:

• Must authorize someone (executive director, board president,

etc.) to enter into contracts with Housing Trust Fund Corp.

• Must be dated with 90 days of July 1
• Must be signed

Exhibit G - MWBE - EEO

MWBE-EEO Statement (Proc-4 page 1)

• At the top of the form, fill in name of person authorized

to sign and select the name of your organization; enter date, printed name, title, and signatures at bottom Form EEO (Proc-4 page 2)

• must be completed – designated liaison name, EEO

Goals entered, signature, title, and date required. The EEO Contract Goals are determined by county. Please see the chart on the last page for the list. Staffing Plan (Proc-1)

• Must be completed
• ‘Offeror’s Name’ is your organization name; signature,

title, and date required *Scans of completed and signed forms will now be accepted.

Hint: Hovering the pointer over a box will give information for what information is expected in that box.

Workers’ Comp and Disability Insurance Certificates

• Workers’ Comp Certificate – generally form C-105.2
• Disability Certificate – generally form DB-120

Policy must not be expired. Coverage must start no later than July 1, 2016. NPC/RPC Organization Name and Address (even if covered by parent organization) Housing Trust Fund Corp and The State of NY 38-40 State Street Albany, NY 12207

FEIN of NPC/RPC Organization (even if covered by parent organization)

HTFC Disbursement Request

Please fill out appropriate form (NPP or RPP)

• Fill out entire top section. (SHARS ID will fill in when
• rganization is selected.)
• Form must be signed and dated.

*Scans of completed and signed forms will now be accepted.

Depository Form

*Note: This form has been modified since last year. Yes, one needs to be completed EVERY year.

• Select Program and Organization from dropdown boxes.

(SHARS ID will fill in when organization is selected.)

• All Sections must be completed in entirety. Take extra time

to VERIFY routing and account numbers. Errors will create delays in payment.

• Form must have organization signature. Bank

representative no longer needs to sign.

• Scans of completed and signed forms will be accepted

(and preferred).

Miscellaneous

Grants Gateway

• Must be prequalified

Charities Bureau

• Must have current status

OCR Programs

• Must be in good standing with all other OCR programs

Submission

Please submit all documents via email to both: NPP_RPPApp@nyshcr.org and tracey.jordan@nyshcr.org Questions? Email Tracey Jordan ‐ tracey.jordan@nyshcr.org

• r Jerome Nagy – jerome.nagy@nyshcr.org