New Jersey Youth Soccer Clu lubs and Leagues Agenda Introductions - - PowerPoint PPT Presentation

New Jersey Youth Soccer – Clu lubs and Leagues

Sports Software Made Easy

• Introductions
• Kimberly Kiledjian
• Jim Parent
• Allison Baker
• About Blue Star Sports
• Registration Journey
• Player
• Coach
• Team

Agenda

The Association Product Hierarchy View and tasks at each role:

• Parent/Player/Coach
• Club Registrar
• State Representatives

Training Format: (each feature and role)

• Overview of Topic
• Live Interactive Demonstration
• Q & A

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Blue Star Sports

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Blue Star and US Soccer

Our relationship: 2013 – Game Officials selected for the US Soccer Referee Program 2015 – Bonzi selected for the Development Academy and US Open Cup 2016 – Contract extended on all programs including the addition of the US Soccer National Data Center (USSF/FIFA Connect) In-Network State Associations will receive exclusive benefits: Connect directly to US Soccer & FIFA Connect FIFA ID numbers automatically issued Track players across state associations Faster, easier ITC compliance Easily manage out-of-state and international players Opportunity to connect for coach license U.S. Soccer-designed digital player card and mobile app Early-adopters help establish “best practice” toolbox for states

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The Online Experience with Blue Star

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Pla latform Uses

• Marketing
• Registration
• Payments
• Websites
• Tournaments
• Scheduling
• Communication
• eLearning

All Systems Integrated into New Jersey Youth Soccer Platform

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Are you using more than one Software? With the New Jersey Club Package: You have All-in-One

Websites/ Social Media New Jersey Connected Teams All Player Registrations Member Engagement Camps and Events Tournaments One Login for Members Mobile App One Login for Administrators Reporting and Analytics Financial Tracking Website New Jersey Registrations Teams Other Player Registrations Camps and Events Tournaments Mobile App

New Jersey Club Package – All-in-One & Easy to Manage

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The Association Structure

Clu lub System Features

• Website
• Registration
• Club Management
• Reporting

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 Included New Jersey Youth Soccer Theme  Option for your own art  Easy to use drag and drop widgets  Professional-looking, dynamic design  Build your website your way  Easily create new pages and menus  Easily share game schedules and the club calendar  Photo Galleries, Image Library, Calendar, Customizable Standings and Game Schedules  Sponsor Ad, Team Directory, Location Directory, Board Member & Staff Directory  Rotating News Banners, News Sliders, and Announcements  Facebook, YouTube, Twitter, Google

Website Tools

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 Other Player Registrations not shared with New Jersey  Camps or academy events  Position clinics and special training events  Sponsorship events for community members and parents to donate to your program  Booster club enrollment  Adult events  Form Builder tool allows you to capture any information that you need for AN ANY type of event in your program  Built in waiver functionality  Intuitive registration process for users to easily find, register and pay for your programs  Anything else where you wish to accept registrations and payments? Your Bonzi system is ready!

Customizable Registration for any of your events

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Club Website and Member Access

Mem ember Acc ccount with ith Self elf-Serv rve e Fea eatu tures Public lic Facin ing Clu Club Web ebsite - Free e

 New Jersey theme representing the Club by Name  Unlimited number of pages  Widgets for adding stories, contacts, schedules and more  Member access to Online Registration and Member Account  Account Management  Document Upload  Registration History  Payment History  Team Assignments

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• Player Registration
• Coach Registration
• Unique club forms
• Online payments
• Flexible payment plans

On Online Reg egistration Fin Financia ial l Management

• Organizes finances by family
• Give refunds, make adjustments and record cash or check payments
• Use custom revenue codes for tracking
• Use Coupon Codes to issue and track discounts & scholarships
• Offer payment plans for families with automatic payment plan
• Bulk check/cash and adjustment recording features
• Tracks all balances due – no more losing money
• Assess fees on your member or team accounts

Club Tools for Registration

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 Everything you need accessible from one place  Flexible so you can organize and run programs your way  Menus and short cuts to choose tasks quickly  Folders organize your coaches, players and teams  Permissions control who can see data and use the different features  Manage registration for any program, tournament or league in one place.  Click to drill-down to team dashboard or any registration form quickly  Multiple out of the box reports for you to utilize  Report Wizard lets you build your own custom reports  Report on only the information in a folder OR your entire system  Use “filters” to get the information you want  Download data from any report  Email everyone displayed on a report  Complete financial reporting including breakdown of revenue and cash receipts, accounts receivable, and deposit reconciliation  Save your reports for use at a later time

Bac Back Of Offic ice Too

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Reporting Too

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Club Tools for Registration

Navigation

• Website Landing Page
• Admin Login
• Menu Structure
• Folder Structure
• Resources
• Setup your Board

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Public Landing Page

• General Info
• Links to Registration
• Member Login
• Club created content/text

Admin Landing Page

• Menu - top horizontal
• Quick Buttons
• List of Seasons/Events – left hand navigation
• Registration Status and Notifications – main workspace

Member and Admin Landing Pages

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Resources

• Help Guide
• Training Webinars
• Support Contact
• Support Blog

Navigation

• Season – Event – Category
• Legend
• Navigation linked to workspace
• Access to Event Tabs, Scheduler,

Communication

Resources and Navigation

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Adding Board and Staff List

• Adding your Board and Staff Information including Photo, Bio

and Contact

• This information can be used from your Web Builder to create

a public contact page These are both covered in detail in a follow up help guide you will be receiving

Setup your Board Members and Reps

Pla layer Registration Journey

• Player Journey
• Six Easy Steps
• Players
• Coaches
• Teams

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1) Entry – Player is registered 2) Documents – Birth certificate and photo uploaded 3) Verified – Age/ID verified by State Representatives 4) Team assignment by club 5) Player card printed – must be verified and on team 6) Competition rostering – roster continuity & sync

The Player Journey

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1. Player, Coach or Team is registered online or by Admin 2. Upload Documents or complete additional information 3. Verification of documents and confirmation of registration

The “Journey” in six easy steps

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4. Create and build Team

d) Add verified players e) Add cleared Coach

5. Register Team to your League

d. Now ready to print Cards or Game Day Rosters

The “Journey” in six easy steps

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6. Team is ready to enter and compete in leagues, tournaments and cups. Full interaction with NJYS Eco-System

The Journey in six easy steps

Registration

• Registration Options
• Registration Setup
• Registration Management

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Admin Entered Online Registration Youth Invite

Online Registration

Parents direct input, upload of photo and birth document Fee management Works with Roll Forward and Auto Roster

Admin Entered

Admin registers existing players or adds new individually Copy Players in bulk from previous seasons in future years Auto Roster feature will connect copied player to their previous team

Youth Invite

Coach Registers to create a Team in your Club

Club Admin approves team for background cleared Coach and turns on Team Tools Coach invites players by email – Parents register, agree to waivers, pay and upload documents

Registration Options

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Form Builder

Default Fields Standard Field Set Create Custom Fields Monetize Fields All fields are reportable

Registration Folders

Event Categories Age Group Gender Group Custom Category Labels Container holding players and team

Registration Create

Season/Event Settings Registration type Open/Close Dates Fee Structure Waivers Confirmation Email

Registration Setup

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Registration Category

Track Registrations Manage settings Management tools

Registration Setup

Manage Waivers and Communication

Unique Waivers created by the Club Manage in a library Select choices to include Setup unique Confirmation Messages Attached forms to Confirmation

Success Page

Create your unique registration complete – “Success Page‘” Use to give post registration instruction Commonly used for instructions for document uploads

Online and Admin Registration

• Parent Access
• Login
• Player Registration
• Member Account
• Admin Registration
• Managing Registration
• Managing Documents

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Member Login

Member Login Screen Username is primary email Link for Member to request Support Link for Member to request password reset Privacy Policies

Online Registration

Easy to use form Highlights fields with input errors Works on computer, tablet or smartphone

Member Account

Family account Player and Parent profiles Upload of Photo and Birth Document Register, view past registrations, view balances, manage account Pay balances Notifications and alerts

Online Registration

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Admin Entered

Admin can look up existing Players Admin can add new Players Admin can register the Players to a new registration season

Player Management Tab

Manage Event Settings Manage Registered Players Confirm Players

Registration Form

Enter new player registrations View and update Player Registration Form Admin only fields viewable

Administrator Entered

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Youth Invite Registration

Unique Online Registration – Managed by Coaches

Process used when Coaches create rosters and/or bring complete teams into the Club Coach registers to the Club to submit a Team and completes an application and background check if needed Club approves cleared Coach and gives access to Bonzi Team Coach then manages his/her team using the Bonzi Team dashboard and Mobile Application Invited players are then registered by their Parents including waivers, fees, photo and documents. Club and Association has record of all registrations, waivers and documents for member eligibility Coach can use “connect code” to enter Teams into League and Cups

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Player Management Tab

Manage Event Settings Manage Registered Players Confirm Players

Player Confirmation

Confirm Players Reject Players Post Initial Payment Manage Waiting List

Player Find

Find Birth Certificate Photo Age ID verified Link to Registration Form

Manage Player Registration

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Tracking Uploads and Verification

Use a custom “Success Page” Run reports and message those needing to upload documents

Communication to Parent and Assisting Uploads

Find existing players Choose subsets to search in Choose to “find” using search filters View Player status flags View Documents View Photo Upload Documents and photos

Manage Member Data and Documents

Member Management

Admin can view Player Profile Admin can update Player Profile Admin can send Parents password reset Admin can upload Birth Document and Photo Admin can lock account if member is in bad standing Admin can show Birth Document verified

Coach Registration

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Member Login

Member Login Screen Username is primary email Link for Member to request Support Link for Member to request password reset Privacy Policies

Online Registration

Easy to use form Highlights fields with input errors Works on computer, tablet or smartphone

Member Account

Family account Player and Parent profiles Coach Profile Coach access to Teams Upload of Photo (Documents coming) Register, view past registrations, manage account Notifications and alerts

Coach Online Registration

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Coach Management

Manage Coach Registration settings View Registration numbers Tools to manage Coaches Recommend do not auto confirm

Coach Confirm

Confirm pending Coaches Background checks will be run on confirmed Coaches Reject Coaches Track receipt of paperwork

Coach Find

Find Coaches Search by status filters Track by status Click to go to Coach registration

Manage Coach Registration

Create and Manage Teams

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Team Creation

Create a new team Assign name Set Association age and gender

Build the Team

Pool of eligible player in the age group and gender Sort by any data field Select players – drag and drop Assign and save Move between teams

Manage Team

View Manage Roster Manage Team Turn on/off – Bonzi Team Coach Access Parent Access Enter Leagues or Cup

Create and Manage Teams

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 Connects your event data with New Jersey  Player, Coach and Team data shared  Players automatically become New Jersey YS Members  Proper waivers and releases are completed  Update your Board Members  Track Eligibility  Print Rosters  Print Player Cards  more

Report dir directly to to New Jer Jerse sey YS Pl Players ver erified, Car Cards an and Ros

• sters

Enter a League and Card/Roster Printing

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Teams Connected to your Association Database link data directly to their entry into a Playing League or Cup play.

• Register one team, in bulk by Club Admin or with

connect code by Coach

• Roster for the team entry is synced directly from the

Association database

• All the Player’s Association data, player eligibility,

history will be connected to their Team entered in your Tournament.

• Used in conjunction with your eligibility requirements

for players in the event

• Currently in use with the following leagues:
• New Jersey Youth Soccer Cups
• South Jersey Soccer League
• South Jersey Girls Soccer League
• Morris County Youth Soccer Association

Connecting to your League and Cup Events

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Game Day Rosters

Printable by the Club or Team Can include: Game Information Team Staff Players Photos Player eligibility

Score Reports and Standings

Match Reports Coach or Referee entry Track basic or advanced stats Populates reports and standings

In your hand on your Mobile

See your schedules Notification of changes Access Roster Report Scores Communication

Enhanced League Interaction

Work rking wit ith NJYS Association and your League

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Association

• Access the view of your Club
• Permission based access

Club

• List and contact info for Board and

Staff

• Club stats
• Club notifications
• Access players, coaches and teams

Search across Association

• Check for multiple registrations
• Find player or coach across

Association

• Can only view details for players or

coaches in your Club

NJYS Association Interaction

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View Players

• View all players in your Club
• Click on a player to view Profile and

History

• Any blue hyperlink will take you to the

next level up or down to view more detail

View Coaches

• View all coaches in your Club
• Click on a coach to view profile and

history

• Any blue hyperlink will take you to the

next level up or down to view more detail

Club Demographics

• Know your Club
• Club stats
• Year to year
• Program participation
• Age, gender and more

Team Roster

• Team Roster
• Links to Player Profiles
• Player Tracking – Transfers
• History

NJYS Association Interaction

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League Tab (in Club)

• View list of teams from your Club in

a league or cup

• View invoices
• Collaborate on schedules
• Manage submitted roster

Transfers between Clubs (in Club)

• Request transfer to your team
• View pending transfers (in or out)

State Club Fees (in Club)

• View Association Member Fees
• Track invoices to your Club
• Track payment history

NJYS League & Association Interaction

Bonzi Team

Sports Software Made Easy

47

 Bonzi Team, a team communication and management tool, is connected to your Blue Star Club software.  Every team gets Bonzi Team  Club decides when to turn on Bonzi Team  Option to turn on Bonzi Team for coaches only, then players & parents  Option to turn on public team web site for all or selected teams  Reduces phone calls and emails to the Registrar  Rosters created by club available to coaches  Club can send email & text messages, make announcements, and add events to all or selected teams dashboard.  Game schedules automatically publish to Bonzi Team and notify team members about schedule changes, including State Schedules

Requires use of online registration

Bonzi Team Dashboard

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48  Team rosters, and game schedules automatically populate in the mobile

• app. No

No man manual l da data entry!  App is accessible by coaches, parents and players to stay connected to their team  Text and email your teams faster and easier in bulk or individually  Coaches can add practices or events to their team schedule with instant notifications to team members  Access your team roster and their complete contact information  Track Attendance with reports  Receive Club announcements to the mobile application  Full email editor with selection of recipients  Manage and share photo albums  View all of your teams in one place if you have children on or coach multiple teams

Ros

• ster Lis

List Sch Schedules, , Gam ame Da Day Ros

• sters

Attendance Tracking, g, RSVP VP Upl pload and and Shar Share Tea eam Pho hotos SM SMS S Text xt, Em Emai ail Ale Alerts Pla layer Profiles

Requires use of online registration

Team Mobile App

Sports Software Made Easy

49

Pub ublic Tea eam Pag ages

Each Team may have a Public Webpage for the team Roster, Player Profiles, Schedules, About the Team, Photos and more. Page is framed in the Club Header.

Player Profi

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les

Advanced Player Profile is linked from a Public Team Page on a Club Website. An advanced profile with seasonal and career stats that are automatically updated from the Match Reports after a game. Career Stats will include all games throughout their history in the Association and all related competitions. Requires use of online registration

Team Websites – Advanced Player Profiles

Thank you for your participation

• Getting Started
• Resources
• Training Schedules
• Links
• www.njyslive.com