New Employee Orientation UCD in Context 1 Ranked within top 1% of - - PowerPoint PPT Presentation

New Employee Orientation UCD in Context

UCD in Numbers

1

Ranked within top 1% of higher education institutions world-wide

27

% of international students

28

% of international employees

29

% of UG students from under-represented cohorts

138

# of nationalities within the student body

133

Hectares making up the woodland campus

514

Million euro won in externally funded research in last 5 years

1,588

Academic employees (FTEs)

1,784

Support employees (FTEs)

4,947

# of international students in overseas operations

7,789

# of international students on main campuses

33,724

Total # of students (including overseas operations)

239,000

# of alumni across 165 countries

Figures academic year 2016/17

Mission

…is to contribute to the flourishing of Dublin, Ireland, Europe and the world through: ➢ the excellence and impact of our research & scholarship ➢ the quality of our graduates and ➢ our global engagement; ➢ By providing a supportive community in which every member of the University is enabled to achieve their full potential.

UCD – Ireland’s Global University

Our Vision

UCD will be a pre-eminent, diverse and inclusive scholarly community of students, faculty and staff who, while contributing to the development of Ireland, have global standing, understanding and impact.

➢ UCD Strategy 2015-2020 Ireland’s Global University ➢ Supported by specific strategies for key areas

Our President

• Prof. Andrew Deeks

UCD Values

➢ University Management Team (UMT)

➢ 6 Colleges ➢ 37 Schools

➢ 1,600 Academic staff (FTEs) ➢ 1,800 Support staff (FTEs) ➢ UMT Sub-Groups

➢ Education ➢ Research, Innovation & Impact ➢ Student Experience ➢ Global Engagement ➢ Capital Projects ➢ Equality, Diversity & Inclusion

University Structure

Human Resources Strategy

2016-2020

UCD HR Strategy

UCD HR Strategy 2016 - 2020

• Culture & Engagement Surveys
• Developing Community
• EDI Strategy & Mainstreaming
• Great Places to Work
• HR Helpdesk
• New Resourcing Model
• Online Forms
• New Work at UCD Website
• Supporting the deployment of the

HR Strategy in your school / unit - Relevant to your needs HR Partners

Strategy & associated deliverables

• Performance for Growth – P4G
• Leadership & People Manager Programmes
• Values in Action
• Job Families for Admin. Roles
• Organisation Design Toolkit
• High Performing Teams Toolkit
• Change Management Toolkit
• Onboarding Experience

Performance for Growth P4G

Performance for Growth P4G

P4G provides the opportunity for an annual conversation with the Line Manager or Head of School The introduction of this framework will:

• Help all employees achieve their potential;
• Provide clarity on objectives and performance

expectations;

• Provide feedback on achievements; and
• Help in career development and progression
• P4G commences after the probation period has

successfully ended

People Development & Organisation Effectiveness

Performance for Growth Framework

My Performance Objectives My Development Plan My Career

Each individual aligned to the UCD Vision

Overview of P4G Process

10% Formal Training

• Formal in-class training
• E-learning
• Reading

70% On the Job

• On-the-job experiences
• Tasks and problem solving
• Real Practice
• Projects
• Special Assignments
• Committee Membership
• Secondments
• Rotations

20% Feedback

• Feedback from others
• Observing
• Working with role models
• Mentoring
• Coaching
• Communities of Practice

70/20/10 model for Learning and Development

Development Frameworks

Thank You!

Go raibh maith agat!

Promoting Equality, Celebrating Diversity & Fostering Inclusion at UCD

Marcellina Fogarty Equality, Diversity and Inclusion Manager UCD HR edi@ucd.ie

Objectives of EDI

• To mainstream EDI into all aspects of University life
• To ensure that EDI is the responsibility of all
• To enhance an inclusive and respectful culture
• To celebrate Diversity
• To support the University Strategy
• To align with best international practice

EDI Policy, Strategy and Action Plan

Employment Equality Acts 1998 - 2015 Equal Status Acts 2000 - 2015 Disability Act 2005 Irish Human Rights and Equality Commission Act 2014 National Access Plan for Equity of Access to Higher Education 2008, 2015-19 “To ensure that the student body entering, participating

in and completing higher education at all levels reflects the diversity and social mix of Ireland’s population.”

HEA Report on Gender Equality in HE 2016 and annual reports 2017- Taskforce on Gender in Higher Education 2017 Objective 5 “Attract and retain an excellent and diverse cohort of students, faculty and staff”

Internal and External Influences Equality, Diversity and Inclusion at UCD

Sustainable Development Goals

EDI Structures at UCD

University Management Team

VP, Equality, Diversity and Inclusion VP ,Research, Innovation and Impact

President

UMT Equality Diversity and Inclusion Group

Gender Equality Action Group (Athena Swan) Communications and Events Multicultural Disability Data LGBTI Mainstreaming Widening Participation Registrar

UCD Equality, Diversity and Inclusion Unit UCD Access and Lifelong Learning

College VPs for EDI

69% 22% 9%

Faculty

Irish EU/EUA International

86% 10%4%

Staff

Irish EU/EUA International

47% 31% 22%

Research

Irish EU/EUA International

Employees by Nationality

Gender/Age Profile of Employees

EDI Policies 2015 - 2018 2018

• UCD Equality, Diversity and Inclusion Policy 2018 and

Strategic Action Plan 2018 – 2020 - 2025

• Dignity and Respect Policy and Procedures (Revised

2017)

• Gender Identity and Expression Policy (2017)
• Core Meeting Hours Policy (2017)
• Gender Balance on Committees Policy (2017)
• Paid Paternity Leave (2017)
• Social Levy for Maternity and Sick Leave (2016)

Athena SWAN

• Bronze Award March 2017
• Gender Equality Action Plan 2017 – 2020
• Key Career Transition Points
• Career Development
• Leaves/Flexible Working
• Organisation and Culture
• Gender Identity
• School Applications
• 5 in November 2018
• 10 in April 2019
• 3 in November 2019

Networks and Programmes

Networks

• Staff Disability Network
• LGBTI Staff Network
• Women@STEMM/Comp Sci Network
• International Staff Network (launched in December)
• Dignity and Respect Contact Persons Panel
• UCD Community Choir

Programmes Aurora Leadership Development Programme

Thank You!

Go raibh maith agat!

Equality, Diversity and Inclusion Unit

UCD Estate Services: Orientation for new staff members

• Estate Services
• Staff UCARD
• Workplace Safety
• Questions

Overview:

Campus Locations

Belfield Campus

Set on 330 acres and home to over 70 academic, support & residential buildings with over 3,000 students living on campus.

Campus Locations

Blackrock Campus

Set on 19 acres home of the Michael Smurfit Graduate School of Business, associated offices & student residences.

UCD Facilities & Getting Around

Our Campus Interactive Map has almost 700 entries for Belfield & Blackrock Use the map for:

• Campus Directions
• Discovering places of interest
• Finding restaurant & cafés on campus
• Campus Amenities (ATMs, Pharmacy,

Cinema, Bookshop, Án Post, Sports Facilities & more)

www.map.ucdestates.ie

UCD Estate Services – Everyday Services

http://www.ucdestates.ie/

Maintenance Commuting & Permit Support Room Allocations & AV Support Campus Grounds UCD Mail Room Campus Services

Promoting the personal safety of all students, staff & visitors of UCD through awareness, active partnership & presentation. If you ever need security assistance or emergency services remember to call the 24hr University Emergency Line:

01 716 7999 (7999 from a UCD landline)

UCD Estate Services

http://ucdestates.ie/unicare/

Staff Ucard – How to get yours

http://www.ucd.ie/ucard

• Go to http://www.ucd.ie/ucard/about-

ucards/staff-ucard/ for more information

• Upload a photo via infohub (Campus tab

– “My UCard”

• Email ucard@ucd.ie requesting the card

and give your UCD address

• Card will be mailed to you

Contact: UCard Bureau, Arts JK area - Newman Building (inside CopiPrint Bureau, opposite Theatre L, Arts JK area) Telephone: +353 (0)1 716 8196, Email: ucard@ucd.ie

People Development & Organisational Effectiveness

Name Responsibility Details Email Campus Services Customer service, postal services, facilities and teaching support, general queries Ext.7000 Campus.services@ucd.ie Services First Response Room Campus Operations (24hr)

• Ext. 7000

duty.manager@ucd.ie Unicare Emergency Helpline (24hr)

• Ext. 7999

Room allocations Allocates shared teaching space in several buildings

• Ext. 8632

room.allocations@ucd.ie Maintenance Helpdesk Maintenance requests Urgent-out of office

• Ext. 1111
• Ext. 7666

maintenance@ucd.ie Telephones Helpdesk Landline, fax and mobile telephony queries

• Ext. 1800

telephone.services@ucd.ie UCD Mail Room Postal Services

• Ext. 3270

mailroom@ucd.ie Commuting Office Transport & Commuting Ext 3082 traffic.commuting@ucd.ie

[People Development & Organisation Effectiveness]

UCD Estate Services Contact Numbers

Name

Location

Responsibility Details Email Campus Services Agriculture & Food Science Centre General queries, facilities and AV support, commuting & campus

• perations

Ext.7000 estates@ucd.ie Blackrock Services GSB Blackrock Campus General queries, facilities and AV support, general queries, commuting & campus operations Ext. 8908 blackrock.services@ucd .ie University Emergency Line Agriculture & Food Science Centre 24hr Emergency Helpline Ambulance, Fire, Gardaí & Campus Security Ext. 7999 Room Allocations Agriculture & Food Science Centre Academic Timetabling, booking of shared teaching spaces, Urooms Ext. 1208 room.allocations@ucd.i e Maintenance Helpdesk Belfield House Campus Maintenance Issues Ext. 1111 Ext. 7000 maintenance@ucd.ie estates@ucd.ie Telephone Services Belfield House Landline, fax and mobile telephony queries Ext. 1800 telephone.services@uc d.ie Mail Room Newstead Block A University postal service Ext. 3270 mailroom@ucd.ie Copi Print & UCARD J/K Newman Building Printing, photocopying, stationary & Staff UCARD services Ext. 7651 Ext. 8196 cp@ucd.ie ucard@ucd.ie

People Development & Organisational Effectiveness

[People Development & Organisation Effectiveness]

UCD SIRC (Safety, Insurance, Operational Risk & Compliance) Office - www.ucd.ie/sirc

Safety Statements & risk assessments Defibrillator locations – view map Hazardous materials safety Safety Training

Office safety / manual handling / ergonomics

Pregnant employee risk assessment

Insurance queries – Travel, fieldwork, internships, property, research insurance@ucd.ie

Incident Reporting

People Development & Organisational Effectiveness

[People Development & Organisation Effectiveness]

Workplace Safety In UCD

Emergency Response – If You Hear The Fire Alarm

• The alarm will sound continuously; leave the building

immediately in an orderly fashion by following the green figure running signs to the nearest exit.

• Do not use the lifts or re-enter building until safe to do so.
• Proceed to the nearest emergency assembly area to your point of

departure from the building.

People Development & Organisational Effectiveness

[People Development & Organisation Effectiveness]

Workplace Safety In UCD

Emergency Response – If You Discover A Fire

• If you discover a fire activate the fire alarm by breaking a wall

mounted break glass unit (All fire alarms are monitored 24hrs per day and your activation will alert Estate Services personnel)

• Contact 7999 giving details of the fire

Do not fight the fire unless you are trained to do so.

First Aid kit available from: Campus Services (7999 / 7000) and held locally in your school / unit

People Development & Organisational Effectiveness

[People Development & Organisation Effectiveness]

SIRC Office Contact Details

Name Title Responsibility Details

• Dr. Peter Coulahan

SIRC Manager sirc@ucd.ie

• Ext. 8768/8771

Sarah Carry SIRC Coordinator sirc@ucd.ie

• Ext. 8768/8771

Alan Hardiman SIRC Administrator sirc@ucd.ie

• Ext. 8768/8771

Michelle Welby SIRC Administrator sirc@ucd.ie

• Ext. 8768/8771

Further information including safety guidelines, available on SIRC Office website www.ucd.ie/sirc In the event of an emergency contact the 24hr Emergency Line on ext. 7999

People Development & Organisational Effectiveness

[People Development & Organisation Effectiveness]

Questions

Thank You!

Go raibh maith agat!

Welcome to the UCD Library Service!

Josh Clark Outreach Librarian

www.ucd.ie/library

5 locations:

• James Joyce Library (main)
• Richview Library – Architecture,

Engineering

• Health Sciences
• Veterinary Medicine
• UCD Library, Blackrock –

Smurfit Graduate Business School

When Are We Open?

Extended hours around exams Reduced hours in the summer and between trimesters

Forgot Your Library Card?

We offer a temporary card!

UCD Archives National Folklore Collection UCD

What we do

• Study space at 5 libraries for learners

& researchers

• Physical & digital collections & search

& discovery interfaces

• Range of services & expertise

supporting study & research – desk services, information skills training, specialised researcher support services, guides & tutorials – increasingly moving online

• Important role regarding Irish cultural

heritage – Special Collections, UCD

Archives, National Folklore Collection

Collections: print and digital

• There are about 800,000+ printed books
• Short Loan Collection is where a lot of taught

student texts are placed

• Around 100,000 journal titles, e-journals

increasingly

• 250,000+ e-books available through various

packages

• 320+ databases
• Other formats: maps,

DVDs, music scores..

Borrowing limits

Recently increased to 60 (long- loan) books for 60 days for UCD academic & admin staff… www.ucd.ie/library/use/borrowing

Communication with our users

• Our website www.ucd.ie/library
• Social media
• A Library blog with feature items & news
• Regular content in University staff and

student e-zines

• In the libraries: notices, posters & plasma screens
• College Liaison Librarians will be main channel of

communication at specific College and School level regarding academic matters: collections, training, etc

Contact Us!

www.ucd.ie/library/contact

www.ucd.ie/library

• n desktop….

…and mobile!

Online Guides

libguides.ucd.ie

OFF CAMPUS access issues?

See libguides.ucd.ie/offcampus

Book Ordering & all about our collections

libguides.ucd.ie/collection_services

Keep up with our new arrivals

newbooks.ucd.ie – every Wednesday

Navigating the website –

main sections

Quick Tasks

The Library in UCD Connect

The Library in UCD Connect

Self-service online tools

Finding Information

OneSearch & ‘classic catalogue’

A full range of search tools

Alternatives to OneSearch for more focused searching

• f library stock, ejournals,

databases

If we don’t have it...

• 1. Ask us to buy it – follow the link on

the home page Quick Links bar to Ordering Books

• 2. Ask us to obtain it via inter-library

loan – web page info & form is

• nline, costs €6 – your School MAY

pay..

• 3. Visit another Library – see our web

pages about the schemes we have

SCONUL Access

www.sconul.ac.uk/sconul-access

The ALCID scheme

www.conul.ie/resources

Supporting You

the service range surrounding our resources

Online Guides for your Students

Embedding Library resources and guides into Brightspace

libguides.ucd.ie/brightspace

www.ucd.ie/library/researchers

Cultural Heritage

4 Cultural Heritage Units:

National Folklore Collection UCD Special Collections UCD Archives UCD Digital Library

The Lighter Side

• Irish history titles including popular titles
• Film on DVD, music CDs
• Health & Wellbeing titles
• Travel guides & cookbooks
• Outstanding birdwatching & ornithology

collection, good gardening section

• Literary Fiction – Dublin Literary Award

titles, Booker Prize titles, Irish authors

• Poetry Collection
• Book swap outside James Joyce Library
• Coming soon: parenting collection

Thanks!!

STAFF ORIENTATION 2019

Katie Davies Research Assistant, Healthy UCD

The Importance of Health in the Workplace

• Health and well-being are vital to support

individuals to flourish and create a sustainable work-life balance.

• Employee wellbeing is a high priority at UCD due

to its positive impact on health.

• 4 out of 5 employees note a positive link between

their health and wellbeing and their work productivity. (Employee Absenteeism: A Guide to Managing Absence, 2011; Ibec)

What does Healthy UCD do?

UCD Staff Engagement Event Healthy Eating Week Mental Health Awareness Week Physical Activity, Step into Autumn

Health Opportunities in UCD

Healthy UCD Woodland Walks Healthy Eating Options on Campus EAP (Employee Assistance Programme) UCD Sport and Fitness Facilities Boot Camps/Step Challenge UCD Staff Clubs- Tai Chi, tennis, golf Cycle to Work Scheme Quit Smoking Support

UCD Research and Innovation

http://www.ucd.ie/research/portal/

UCD Research and Innovation Meet the Team https://www.ucd. ie/research/port al/meettheteam/

http://www.ucd.ie/research/portal/

Rese search Programmes

Pre-Award Supports: Proposal Support Team EU Research Office Advanced Budget advice

Enable access to alert you to the right funding

• pportunity for you at the right time

Help you to increase your chances of success in the preparation of your funded research proposal Ensure that your proposal is fully costed to meet your

• bjectives

Ensure that your proposal is timely, compliant and correctly submitted. Think in advance and provide a service that this is effective, efficient and expert

ID the RIGHT Funding Opportunity for YOU!

• READ the Research Bulletin!
• REVIEW the UCD Research Portal
• SPEAK to your peers
• LOGIN into YOUR Research Professional (Training)
• USE the EC Funding and Tender Opportunities

Portal

Peter Scott: The Research Partners

Support and catalyze an increase in the quality, quantity, and impact

• f UCD’s interdisciplinary research, scholarship and innovation, in

important areas of national and global need, in conjunction with local, national, and international partners. This will be achieved via: ▪Supporting the planning and development of research. ▪Supporting the creation of ‘flagship’ large-scale collaborative research programmes.

FHI3 Technology Centre VAR SFI Partnership UCD Centre for Cultural Analytics Nanomanufacturing SFI Professorship I-FORM SFI Centre Geoscience SFI Professorship BEACON SFI Centre MicrobeMom SFI Spoke Wellcome ISSF CONSUS SFI Partnership BioPharma SFI Partnership Internet of Things SFI Professorship CeADAR Technology Centre iCRAG SFI Centre

http://www.ucd.ie/research/portal/

Key Objective:

To ensure all grants are registered in an efficient and effective manner to enable the PI have proper oversight of the project finances and which ensures the University, and its researchers, are appropriately protected from associated legal and financial risks. Manage: Seed Fund, Advance (PhD), Decade of Centenaries

Tony Malone: Grant Registration Team

RMS Grants

Grant Registration Team

Proposal Contract negotiation/signing Account setup Project live

Project start Award notification

School support

Ethics HR Procurement Fees/Scholarships via InfoHub Legal Office, Incl IP Nova UCD Post-Award Finance Office

• -- Principal Investigator --- Principal Investigator --- Principal Investigator --- Principal Investigator --- Principal Investigator ---

Operations: Research Project and UCD Support Offices

Ethics Pre Proposal Support Pre-Award Finance Office Programme Officer/Research Ptnr

• Principal Investigator → Principal Investigator → Principal Investigator → Principal Investigator → Principal Investigator

NOVA UCD NOVA UCD

• Operations
• Coordinate Contract Review Process
• Grant Registration
• Project Mobilisation
• Ad hoc projects (e.g. OBRSS, HR Development Workspace)
• Internal Funding Schemes
• Seed funding
• Decade of Centenaries
• NIIF
• Grant related finance issues
• Policy Development

Research Operations and Finance

http://www.ucd.ie/research/portal/

SCHOLARLY / RESEARCH OUTPUTS AND ACTIVITIES DISSEMINATION AND ENGAGEMENT CAPTURE IMPACTS

OBRSS SEED FUNDING PHD ADVANCE DECADE OF CENTENARIES LETTER OF OFFER GRANT AGREEMENT COLLABORATION AGREEMENT CLINICAL TRIAL

Liam Cleere: Research Analytics and Impact

Impact

PLAN CAPTURE COMMUNICATE ENGAGE MONITOR

Analytics

COLLECT ANALYSE UTILISE

14

Mission The team help to promote the research reputation of the university, inform research strategy and performance through advanced analytics and embed a culture of research impact in the university

Create your researcher profile

https://www.ucd.ie/research/portal/ researchprofiles/ Researcher Profiles enables research and academic staff to maintain an up-to-date

• nline profile to showcase their research

expertise on the UCD website

Output-Based Research Support Scheme

Recognise that many of the day-to-day costs of research activity are not covered by research grants. Output-Based Research Support Scheme (OBRSS) to disburse research support funds to faculty based on their research

• utputs, as captured

through publications and PhD supervision.

Capture Impact

The annual Research Impact Case Study Competition encourages all researchers, regardless of discipline to celebrate their research impact

https://www.ucd.ie/research/portal/ou tcomesandimpacts/captureimpacts/