UCD IT Services UCD IT Services Overview Where to get advice & - - PowerPoint PPT Presentation

UCD IT Services

Overview

∙ Where to get advice & help ∙ Your UCD Connect account ∙ UCD Connect ∙ Your Computer ∙ Connect your equipment ∙ Services for Researchers ∙ VLE – Brightspace ∙ Apps ∙ Training Courses ∙ UCD Policies and Procedures ∙ IT Security

UCD IT Services

www.ucd.ie/it

UCD IT Services

www.ucd.ie/it

UCD IT Services

UCD IT Helpdesk:

t: 01-716-2700 2700 e: ithelpdesk@ucd.ie

9.00am – 5.30pm Monday to Friday

UCD IT Services

IT Centres, Belfield Campus:

∙

Daedalus Building

(08:30am – 17:30pm)

∙

Health Sciences

(09:30am to 13:00pm, 14:00pm-17:30pm)

UCD IT Services

Your UCD Connect account

Known as Conn nnect ect us user ername name and password ∙ Gives access to a number of important services and many applications on the network*. ∙ Your email address and account will remain open for the duration of your academic career here in UCD.

*Access depends on your role in the University - access here.

www.ucd.ie/itservices/newtoucd

UCD IT Services

UCD Connect

UCD IT Services

www.ucd.ie/connect

Your Computer

• If you need to bu

buy ne y new w equ quipm ipment ent, please see ww www. w.ucd.ie/it ucd.ie/it and ww www. w.ucd.ie ucd.ie/procu /procure re for details for the contracts in place

UCD IT Services

Connect your equipment

Wi Wired ed Ne Netw twork

• rk
• Devices must be registered with IT Services to access the

wired network Register your computer at http://netreg.ucd.ie

Wi Wireless eless Ne Networks tworks

• UCD Wireless – open
• Eduroam – authenticated access

UCD IT Services

Services For Researchers

Specialist Research IT services are available through our dedicated Research IT support team. The services provided include:

• Research IT Data Centre for hosting IT

equipment

• Dedicated High Performance Computer

clusters

• Collaborative facilities
• Mass data storage
• Training and consultancy
• Cloud Services

UCD IT Services

Virtual Learning Environment (VLE) – Brightspace

Used to provide e-learning services to students in UCD. Module Co-ordinators assign roles to staff as co-lecturers, module assistants, assistant graders and tutors for access to their modules (Brightspace) via the Module Access Management system.

UCD IT Services

Apps

• UCD Mobile – the UCD App
• Google Mail & Calendar App
• Google Drive
• Brightspace Pulse App

UCD IT Services

IT Security : www.ucd.ie/itsecurity

Protect your Password UCD passwords should be unique, strong, never Shared and changed regularly Protect your Account Never use your UCD email address or password for non-UCD websites

• r apps

Protect your Device Apply software updates when they are due and install Anti-Virus software. Enable remote find and lock features. Encrypt your laptop! Protect your Information Beware of Phishing, Encrypt your files and Backup kup frequently Protect your online identity Check your privacy setting

UCD IT Services

Training

UCD IT Services provide a wide variety of courses

• n the following topics:

∙ VLE – Brightspace ∙ IT training for researchers ∙ Microsoft Office ∙ Education Technology & Multimedia ∙ InfoHub ∙ Web & Content Management system ∙ IT Security ∙ IT IT In Induction uction for ne new w sta taff ff

Most are available to book on the UCD Connect Homepage – People Development link

UCD IT Services

UCD IT Services

UCD Policies and Procedures:

A brief list of IT policies and procedures to safeguard essential services and protect the privacy of both students and staff, while complying with contractual requirements and legislation. https://www.ucd.ie/itservices/ourservices/security/polici esandprocedures/ This list includes: (a) Acceptable Usage Policy (b)Administrative Information Security Policy (c) Information Handling standard (d)University Password Protection Policy (e) IT Services Disaster Recovery Plan (f) Data Access Request

www.ucd.ie/it IT Helpdesk – 2700 700 ithelpdesk@ucd.ie IT Centres @ucditservices UCD IT Services

Summary

UCD Human Resources (HR) - Overview

People Development & Organisation Effectiveness

People Development & Organisation Effectiveness

Overview

• HR Specialist Areas
• Supports & Services
• Help & Advice

• Resourcing (Recruitment)
• Pensions
• Promotions, Grading & Reward (Career Planning and Job Families)
• HR Partners
• People Development & Organisation Effectiveness
• Culture & Engagement
• Equality, Diversity & Inclusion

HR Specialist Areas

HR Partners

www.ucd.ie/hr/hrp/

• Academic Affairs

Neil Clancy, neil.clancy@ucd.ie

• UCD College of Health and Agricultural Sciences

Elaine Bourke, Elaine.Bourke@ucd.ie

• UCD College of Science

Thomas Dempster, Thomas.Dempster@ucd.ie

• UCD Colleges of Social Sciences & Law

Elizabeth Perrem, elizabeth.perrem@ucd.ie

• UCD College of Engineering and Architecture

VP for Research & Innovation Lorraine Bailey, Lorraine.Bailey@ucd.ie

• UCD College of Arts & Humanities, Human Resources

Sinéad Dillon, Sinead.t.Dillon@ucd.ie

• UCD College of Health and Agricultural Sciences,

Bursar, Global Engagement, Presidents Office Enda Bennett, Enda.bennett@ucd.ie ▪ UCD College of Business Cathy Gibson, cathy.Gibson@ucd.ie

People & Organisation Development

• Learning & Development Opportunities
• People & Organisation Development
• People Development Course Booking
• Leadership & People Management Programmes
• Pensions & Retirement Programme
• Online Supports: Managing for Success Toolkit

Email: peopledevelopment@ucd.ie Call: 017164919

UCD People& Organisation Development Website

http://www.ucd.ie/peopledevelopment/

People & Organisation Development Website

HR Online Tools

via UCD Connect

People Development ESS InfoHub

People Development Training Course Booking

Employee Self Service

HR Online Tools

via UCD Connect/InfoHub/Human Resources

HR Online Tools

via UCD Connect/InfoHub/My Learning & Development

Research Skills & Career Development Framework

http://www.ucd.ie/researchcareers/

Training & Development ➢ Alanna O’Sullivan, alanna.osullivan@ucd.ie Career Development Support ➢ Naoimh O’Connor, UCD Careers Network, naoimh.oconnor@ucd.ie Post Doc Orientation ➢28 November 2019

Culture & Engagement

www.ucd.ie/engage

Employee Assistance Programme

http://www.ucd.ie/engage/employeerelations/employeeassistanceservice/ Provided by Inspire Workplaces Consultants

• Counselling & specialist information service
• Available to UCD employees, their immediate family (partner,

spouse or adult child residing at the same address as the employee)

• Access to a helpline - 24 hours a day, 365 days a year
• 6 counselling sessions (per year)
• Free of charge
• Confidential
• Free phone 1800 817 435 / Email: workandstudy@inspirewellbeing.ie
• Website resources: inspiresupporthub.org

• Travel Pass Scheme:

https://intranet.ucd.ie/hr/staff/travelpassscheme/index.html

• Annual bus, rail, Luas pass net of tax
• Three or six month pass from private bus operators
• Cycle to Work Scheme:

https://intranet.ucd.ie/hr/staff/cycletoworkscheme/index.html

• Purchase bike & equipment to value of E1000 net of tax

Getting About

Relevant HR Policies

http://www.ucd.ie/hr/policies/

• Conference Allowance Policy
• Dignity & Respect Policy
• Employee Orientation Policy
• Equality Diversity & Inclusion Policy
• HR Training & Development Policy
• Probationary Periods Policy
• UCD Core Meeting Hours Policy

HR Help & Advice

Or call in …. 2nd Floor Roebuck Offices, Belfield

HR Website www.ucd.ie/hr

• Policies
• Application forms
• Contact details
• Ext. 4900

HRhelpdesk@ucd.ie

Access & Longlong Learning

https://www.ucd.ie/all/

• Students with a Disability
• Mature Students
• Students who have entered through the Higher Education

Access Route (HEAR)

• Access Students
• Open Learning Students
• Lifelong Learning Students
• Students with Temporary Exam Supports

Provides support & information to staff re concerns/questions for student groups including:

Guidelines for Accessible Documents

• All communications material must be accessible, see guidelines at

https://www.ucd.ie/all/ucdstudents/support/disabilitysupport/informationforstaff/guidelinesfor accessibledocuments/

Information for Staff

Questions

Thank You!

Go raibh maith agat!

People Development & Organisation Effectiveness

UCD Registry

Shannon Ellison

Clárlann UCD UCD Registry

Who Are We?

Student Recruitment Assessment Office of the Director of Registry Admissions Administrative Services

Clárlann UCD UCD Registry

What Do We Do?

• Recruiting, Admitting and Assessing Students
• Maintaining Student Records
• Raising and Collecting Fees
• Supporting Curriculum Approval & Curriculum Management
• Supporting students throughout their UCD lifecycle (prospective, current students and alumni)

Our mission is to develop and provide student-centred professional services, support and advice to the wider University community in respect of its core functions

UCD Registry delivers a broad range of student and academic administrative services to the University

Clárlann UCD

Registry Assessment

• Exam Timetables
• Exam Logistics
• Alternate Exam

Arrangements

• Grading

Support/Grade Changes/MCQs

• Grade Approvals

Process

• Intern/Extern

Examiners

• Invigilation
• Theses
• ACCE Support

Administrative Services

• Curriculum

Management

• Timetabling
• Fee Payments
• College Liaisons
• Student Records
• Student Desk
• Transcripts
• Support & Training
• Module Capacity

Management

• Systems & Data

Services Student Recruitment

• Recruitment

Campaigns

• Prospectus
• Open Days
• Campus Tours
• Scholarships
• Schools & Careers

fairs

• Student Ambassadors

Admissions

• CAO Admissions
• UCD Applications
• Student Vetting
• Enrolment Planning
• Admissions and

Retention Statistics

• Eligibility/Entry

Requirements Office of the Director

• f Registry
• Masterclasses
• Maintain Registry

website

• Student Ezine
• Registry projects
• Communications
• Project

Management

• Budgets
• Staff Planning

Clárlann UCD

Student Recruitment Admissions Administrati ve Services Assessment

Supports many key administrative processes in UCD including curriculum management, timetabling, registration, module capacity, maintains the student record, provides support and training in relation to Registry businesses Provides assessment-related advice and support around examination logistics management, grade processing, academic history record management, the administration of research theses and Extern Examiners Provides information on eligibility for programmes, entry criteria and alternative access routes. Assesses applications and allocates places. Liaises with Programmes about transfer students and mature student applications

i

Provides professional advice and guidance to staff engaged in developing college and school student recruitment strategies

Clárlann UCD UCD Registry How Can We Help

You?

Student Advisers Want to relay a message to the entire student body? Contact the Communications Officer Lecturer/Assistant professor Questions about grade book? Questions about module descriptors? Need to change a grade? Contact Systems & Data (AS) Contact Curriculum (AS) Contact Assessment UCD Global Questions about documentation that international students need to provide? Contact the Student Desk (AS) School Office Executive Assistant/SEA Questions about internal payment transfer? Want to register someone as a visiting student? Contact Student Payments (AS) Contact Student Records (AS)

Clárlann UCD UCD Registry Come to a Master Class https://intranet.ucd.ie/registry/staffintranet/staff_dev.html Access our How to Guides https://intranet.ucd.ie/registry/howto.html Utilize our Jargon Buster www.ucd.ie/registry/jargon.html Access our Literature https://intranet.ucd.ie/registry/HoSpack.pdf https://intranet.ucd.ie/registry/staffintranet/documents/Guide_ to_UCD_Registry.pdf Ask us a Question http://www.ucd.ie/registry/contact.html Refer to Key Dates http://www.ucd.ie/registry/keydates.html http://www.ucd.ie/students/keydates.htm Find Useful Forms http://www.ucd.ie/registry/a-z_forms.html

How Can We Help You?

Clárlann UCD UCD Registry

How to Guides

Clárlann UCD UCD Registry

Masterclasses are run every 1-2 months

Masterclasses

Banner (manual registration) Grade Approvals process Fee Assessment Capacity Management Exam Paper Management System E-thesis A Rough Guide to Admissions

Clárlann UCD

Registry by Numbers 2018

Student Recruitment Assessment Administrative Services Admissions

14,500 visitors to UCD Open Day 2018 Attended 266 Schools & Careers Fairs -possible reach of 70,000 prospective students 23,373 total CAO applicants 21,223 Direct applicants Student Desk answered 46,834 total queries - 20,412 Face-to-face Curriculum Team looked after 6,396 active modules 73,537 exam sittings in Dec - 1,090 modules over 11 days 12,513 manual grade changes made.

Clárlann UCD UCD Registry

Questions?

UCD Finance Office Overview and Contacts

Eamonn O’Neill

• Dir. Of Financial Planning

Oifig an Sparánaí UCD UCD Finance Office

Outline

• Financial Context for UCD
• Budgetary Model
• Campus Development

Plans

• What we do
• Key Staff Services:
• Payroll
• Expenses
• Research Finance
• Further Information & Contacts

Financial Context for UCD

• Ireland’s Largest University
• Total Annual Income c. €500 million
• Public Institution - public policies & oversight apply
• State funding reduced as Student Numbers increased
• Funding per student significantly reduced
• Necessity to replace lost Exchequer funding from
• ther sources
• Core staff numbers down and limited by ECF
• Pay reductions; now pay increases but not

necessarily matched in funding

Overview – UCD Income

• Total Income approx. €465m pa
• Main elements of Income

€m

CORE

Core & Earmarked Grant 72 Fee Income - State 50 Gross Fee Income - Student 188 Funded Research 84 Other Income 10 Overhead 14

Other

Conf, Comm’l, Residences 33 Ancillaries (NVRL, MBRS etc.) 25 Non-Residential Cos. (PropCo, CSL, UCD Nova Ltd.) 93

• Approx. amounts, rounded.

Budgetary Model

• Budget Model

– Budgets generally constant, with adjustment for core funded pay rate increases – Principal adjustment is that Schools & Colleges retain 50% of Net Fee Income – Remaining 50% used for various purposes – including targeted initiatives in Schools & Colleges, non-Core funded pay rate increases in Support Units

• Central Pool Academic Appointments

– Plan to address Staff / Student ratio (-> 16:1) – 3 streams of recruitment (Ad Astra Fellows, Reactive mode, Strategic mode) – Funded from Vacancy Savings, English Language Academy, Regular Giving.

• Very Ambitious Plans

– Student residences – Future Campus incl. Centre for Future Learning and Centre for Creativity – Science Phase III – Newman & Library – Sport & Student amenity

• Order of Magnitude of €1bn
• Funding from various sources including State capital grants,

philanthropy, income generation, loans. Expecting c. 25% growth in student numbers.

Campus Development

What does the Finance Office do?

• Financial Planning and Budgeting
• Financial Reporting
• Payroll
• Staff Expenses
• Payments to Suppliers
• Procurement
• Research Award Finances

• All University payments made via Finance Office
• Finance Managers/Directors of Finance provide local

support & assistance to Schools and Colleges, to Support Areas

• UCD’s financial statements independently audited &

published:

Office Of The Comptroller & Auditor General

Bursar’s Office Location

• Based in Tierney Building – First Floor

(Temporarily Roebuck Courtyard Offices)

• College Finance Managers

– based in Colleges/Support Areas

Payroll

• Monthly payday - last banking day
• Payslips available on Web:
• http://www.ucd.ie/hr/ess/
• Payroll on Web:
• http://www.ucd.ie/bursar/bursarsoffice/payrolloffice/

Travel Policy & Bursar Memo to all Staff re Expenses Mileage, Subsistence Claim within 12 months

Forms from Bursar’s Office website or Finance Office T1,2,3 & 4 Expense claims must be authorised by Head of School/Unit

Conference allowance applicable to certain staff

• Asst. Prof. and above

A02 and above Pro-rata

Expenses

Research Finance Unit

• UCD Research - sets up research accounts
• Research Finance Unit

– Monitors research accounts – Overall financial control – Helps with financial enquiries – On-line reports – account transactions/ current status

• Researchers

– Responsible for own accounts – Be aware of and comply with T&Cs of award

Further Information & Contacts

General enquiries

Payroll: 4971 / 4973 accounts.queries@ucd.ie

http://www.ucd.ie/bursar/bursarsoffice/payrolloffice/ http://www.ucd.ie/bursar/bursarsoffice/researchfinanceoffice/ http://www.ucd.ie/bursar/bursarsoffice/staffexpenses/

• r

www.ucd.ie/bursar (and follow links)

Further Information & Contacts - Local

Business Mark Traynor Health & Ag Sciences Grainne Keane, Rob Greene, Michael Graham Science Tom Hogan Engineering & Architecture Ann McGinley Social Sciences & Law Sarah O’Flaherty, Padraig Kenny Arts & Humanities Niall McLernon Academic Support Robert Reid, Peter Gallogly Research Sarah O’Flaherty, Valerie Cotter Global Eng, Dir of HR Paula McBride (Dan Morris) President, Finance Sarah O’Flaherty, Peter Gallogly

Further Information & Contacts - Central

Bursar David Kelly Head of Financial Management Donal Doolan Dir of Financial Planning Eamonn O’Neill Head of Financial Planning Richael Leahy Operations Accountant John Kenny Payroll Manager Gillian Cody Post-Award Research Stephen Manuel Payments Dympna O’Donoghue Finance Systems Siobhan Dunne

Questions

David.Jennings@ucd.ie UCD Teaching and Learning

Education and Academic Affairs at UCD

Overview

At the end of this session, you will have a clearer view of the role and structures of:

• The Office of the Registrar, Deputy President and

Vice President for Academic Affairs

• UCD Teaching and Learning

• University’s Chief Academic Officer, Deputy President and

Vice President for Academic Affairs

• Oversees the academic life and welfare of the student

from undergraduate through to graduate studies and conferral

• Key strategic input to the development of all who provide

education at UCD: faculty, post-docs, tutors etc.

The Registrar: Professor Mark Rogers

Combines: The ‘academic experience’ influenced by factors, such as teaching and learning standards, timetables, academic advice and career development supports. The ‘beyond the classroom experience’ influenced by student societies, sports clubs and opportunities to study abroad. The ‘built environment experience’ influenced by teaching spaces, social spaces for student interaction, student residences, and facilities for transport and commuting.

The UCD Student Experience

• The aim of UCD Teaching and Learning is to foster

positive and effective student learning experiences by developing and supporting excellence in teaching and academic development.

UCD Teaching & Learning

Dean of Undergraduate Studies Associate Professor Marie Clarke

Director of Teaching & Learning Á Galvin

C Deighan, Programmes Administrator J Archbold, T&L Projects Officer L Gately, Educational Technology Coordinator T Barrett, Lecturer in Educational Development D Jennings, Lecturer in Educational Technology G O’Neill, Lecturer in Educational Development

UCD Teaching & Learning

Vice-Principals for Teaching & Learning Associate Deans for Teaching & Learning

Dean of Graduate Studies Associate Professor Barbara Dooley

Role and Purpose

Supporting high quality student learning

Professional development Evidence- based quality enhancement Lead & inform policy Programme design, development & review

How we can help…

• Continuous Professional development opportunities
• Celebrating and disseminating good practice
• Scholarship of Teaching and Learning
• Programme design, development and review
• High-impact institutional projects

Professional Development

• Tutor Induction and Module
• Post-Doctoral Practice Seminars
• Early Career Academic Workshops
• Certificate of CPD, University

Teaching and Learning ++

Autumn Semester - September to December 2019

• Becoming a Better University Teacher Module Handbook
• Problem-based Learning Module Handbook

Spring Semester - January to April 2020

• Assessing for Teaching and Learning Module Handbook

2019/20

• Active Learning with Technology Module Handbook 2019/20
• Getting Published in Teaching Module Handbook

2019/20 (ONLY available to students on the Professional Diploma and UTL Alumni)

Teaching and Learning Community

Join the community in Google +

David.Jennings@ucd.ie UCD Teaching and Learning

Any Questions…

Please visit our website for further information and many resources… www.ucd.ie/teaching Or drop in... Newman, F318