Microsoft Office PowerPoint: Deep Dive Steering Committee Member - - PowerPoint PPT Presentation

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Microsoft Office PowerPoint: Deep Dive Steering Committee Member - - PowerPoint PPT Presentation

Nov 10, 2023 386 likes •1.59k views

Microsoft Office PowerPoint: Deep Dive Steering Committee Member and Microsoft Office Specialist- Karim Cruz-Neal (DMV) Got PowerPoint? When and how should I use PowerPoint? Use it after you have prepared your presentation What is your Role ?

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Steering Committee Member and Microsoft Office Specialist- Karim Cruz-Neal (DMV)

Microsoft Office PowerPoint: Deep Dive

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Got PowerPoint?

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When and how should I use PowerPoint?

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Use it after you have prepared your presentation

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What is your Role?

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Who is your

audience?

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What do they need to know?

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What method works best?

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Your slide is not meant to be used as a teleprompter or a report

What if I use my slides as my teleprompter so I can read my slides while everyone else reads my slides and we fall asleep?

  • I’ll copy and paste my report into the slides and
  • I’ll add millions of bullet points in a small font
  • so you can’t really pay attention to anything I have to say.
  • You may even read ahead and I will lose your attention anyway.
  • And, your brain will take time deciphering each character so there is no way you will

be able to focus with that much distraction.

  • Plus, let me decorate my slide with lots of funny clip arts and crazy fonts and colors

so that you are even more distracted. And I will add some acronyms so you may have no idea what I am even talking about because you can’t see the words on the slide.

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thought per slide

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Backdrop

Minimal Text Visual Aid Supports message

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Before you use

PowerPoint

Research Outline Script Story Board

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Lynda.com* Books and Blogs

  • Dr. John Medina
  • Garr Reynolds
  • Nancy Duarte

Learn more about design

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Navigation and Features

Let’s dive into PowerPoint Online (O365)!

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  • Office 365 (Online App)
  • On Premises (Desktop App)

Two PowerPoint Applications

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Requires

  • Internet Access
  • Microsoft Login

Office 365 Login

(office.com)

Enter ‘Work’ Email

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  • Updated regularly
  • Access based on your

credentials

  • Automatically saves to

cloud

Office 365 Apps

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Office 365 Suite Bar

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Office 365 App Launcher

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Backstage View Online

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Choose ‘Blank’

  • r a template
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Edit and format Simplified

Use ‘The Ribbon’

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Return to backstage

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Change file name

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Use “Bread Crumbs”

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Toggle Simplified Ribbon

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Click ellipsis for more…

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Classic (aka Not Simplified Ribbon)

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Automatically saves

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Similar to Desktop Version

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Command Buttons Command Groups Galleries Dialogue Box Launchers Contextual Toolbars

Navigating the Classic – Not Simplified Ribbon

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Click on drop-down for more

  • ptions
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Cannot reuse slides

  • nline
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‘Insert’ ribbon is almost identical

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Design command tab ribbon identical in both

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Transitions ribbon is missing the ‘Advance Slide’ options

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Animations ribbon is missing the ‘Animation pane’ and trigger

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Review tab is missing Spell Check and more

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View tab is missing several groups

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Work Together

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Invite colleague

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Work Together

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Co-Authoring

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See edits

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File is stored

  • nline
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Backstage View Online

Limited compared to the desktop version Cannot add draw

  • r recording tabs
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Basic overview

  • f PowerPoint

navigation Customize PowerPoint to add commands Create a Slide Deck Demo the Draw and Record tabs

Let’s dive into PowerPoint “Client/On Prem!”

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Start at Backstage view

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We’re on our way to the ribbon!

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Command Buttons Command Groups Galleries Dialogue Box Launchers Contextual Toolbars

Edit and format with the Ribbon

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The status bar is located at the bottom Change Views Zoom in and Zoom Out Check Spelling Add Notes

Have you noticed the Status Bar?

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Change Views

Normal Slide Sorter Slide

Show

Reading

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Normal view allows you to edit your slides

Normal

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Slide sorter allows you to view thumbnails

Slide Sorter

Reduce magnification to 60% to inspect

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Reading view makes it easier to turn “pages”

Reading

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Slide show view takes you to slide you are on

Slide

Show

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https://edu.gcfglobal.org/en/powerpoint2016

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Toggle between ribbon and backstage

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https://support.office.com/en-us/powerpoint

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Customize PowerPoint to add commands

Coming up!

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Customize the Quick access toolbar

Click on the drop down menu

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Show below the ribbon

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Show above the ribbon

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Check and uncheck items to customize

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Show more commands

Choose which commands to add to your Quick Access Toolbar

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Customize Ribbon

Choose which tab you want to view commands from, then choose the command you want, and click

  • Add. Then, click

‘OK.’

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Customize your ribbon

Click on the File tab to return to Backstage view and click on ‘Options’ toward bottom of menu

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Customize your ribbon Check off the ‘Draw’ and ‘Recording’ boxes and click ‘OK.’

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Customize your ribbon Check off the ‘Draw’ and ‘Recording’ boxes and click ‘OK.’

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Create a Slide Deck

Coming up!

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Search templates in Backstage

Use the Search Box Or Choose from the Gallery Select a suggested search

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Search themes in the Design tab ribbon

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Create a new slide in the Home tab

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Change the layout in the Home tab

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Click on ‘New Slide’ and ‘Reuse Slides’ Browse for the slide

Reuse a slide from a previous presentation

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Change slide size

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Change slide size

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Format backgrounds

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Format backgrounds

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https://edu.gcfglobal.org/en/powerpoint2016

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Turn on design ideas feature

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Turn on design ideas feature

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Add content – Take screenshots

From the ‘Insert’ command tab ribbon, in the ‘Images’ command group click the ‘Screenshot’ drop-down button

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Choose ‘Convert to SmartArt’ by highlighting and right-clicking

  • n bulleted items
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go to ‘Home’ tab and look in Paragraph group

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Go to ‘Insert’ tab and look in Illustrations group Then click on

Smart Art Graphics

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Animate!

Left-click on an object and then choose from the Animation gallery in the ‘Animations’ tab. Customize in ‘Advanced Animation’ and ‘Timing’ group

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Demo the Draw and Record tabs

Coming up!

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Customize your ribbon Check off the ‘Draw’ and ‘Recording’ boxes and click ‘OK.’

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Customize your ribbon Check off the ‘Draw’ and ‘Recording’ boxes and click ‘OK.’

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Use the Draw tab to record annotations

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Use the Draw tab to record annotations

Let’s try it out!

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Get the draw and recording tabs

Click on the File tab to return to Backstage view and click on ‘Options’ toward bottom of menu

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Use the Recording tab to create videos

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What can I do with the recording tab?

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Use the Recording tab to create videos

Let’s try it

  • ut!
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When I click record from slide it starts the slide

  • show. On my PC, it’s set to presentation mode
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Check audio settings before you begin

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Then, click the red circle to record

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What happens when you click “apps and quizzes?”

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Export to video saves it as an mpeg4 or wmv

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Export videos in Backstage view

Click on ‘Create Video’

Step 1

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Export videos in Backstage view Choose the Quality and Timings and click ‘Create Video’. Step 2

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You can also ‘Save As’ Video

Choose between Windows Video or MPEG 4 Video Files Step 3

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Where and how will you post your creation?

What’s next once you have a video?

Video Channel? Link it?

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  • Think about how you could use what you

learned

  • Practice using the PowerPoint command tab

ribbons

  • Test your skills with the Microsoft Office

Specialist exam

What’s next with PowerPoint?

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  • NYS Office 365 Community of Practice
  • Office 365 Resource Center
  • Your Training Office*
  • Office 365 Training Center from Microsoft
  • GCFlearnfree.org*
  • Lynda.com*
  • Books and Blogs – Garr Reynolds, Nancy Duarte

Find more resources

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O365 Community of Practice Site O365 Community of Practice Events SharePoint Knowledge Center Office 365 Training Site

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Steering Committee Members

Wrap-Up

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Tuesday, October 8th at 2pm

Save the date! Next event!