Thank you for joining ing! Please ase place e your r phones s on MUTE TE until public c comment! omment! Virtual MayT own Meeting TUESDAY MAY 12TH, 2020 7:00 PM
Agenda ❑ Roll ll Call The Pledge of Allegiance ❑ Pledge e of Allegi egian ance ce I pledge allegiance to the Flag of the United States of America, and ❑ Consent sent to to the Agend enda to the Republic for which it stands, one Nation under God, indivisible, ❑ Closed sed Session ion Statements atements: April l 28, 2020 20 Board d Work rk Session ion & & with liberty and justice for all. the May 6, 2020 20 Speci cial al Board Work rk Session ion ❑ Approval al of the April l 14, 2020 20 Regula lar r Town Meeting ing minutes ❑ Approval al of the April l 28, 2020 20 Board d Work rk Sessi sion on minut utes ❑ Approval al of the Treasur asurer's r's Repor ort t as as of April il 30, 2020 20.
Agenda ❑ Depar partm tment ent Repor eports ts — Finance, Public Safety, Public Works, and Clerk’s Office ❑ Commit mittee Repor ports ts — Hist storic orical al, , Events, ts, Su Susta tainabl inable e Communities, unities, CER ERT, , Fire. ❑ Gree eenwill nwill Consul ultin ting g Rep epor ort ❑ Commissione missioner Rep epor orts ts
Treasurer's Report Town of Upper Marlboro Town of Upper Marlboro Budget vs. Actuals Profit & Loss July 2019 – April 2020 MONTHLY NARRATIVE April 2020 Due to the global pandemic the Town continues to see financial loses in Actual Budget % of Budget REVENUE Revenue revenue. There are expense incurred $235,915.24 $339,935.00 69% Fines, Licenses, Permits FINES, LICENSES, PERMITS $2,133.45 $141,801.40 $550,829.00 26% due to COVID-19 and revenues Grants $20,143.20 $41,315.00 49% GRANTS $100,00.00 Intergovernmental being lost from the closure of $370,524.90 $341,432.00 108% Other Revenue INTERGOVERNMENTAL $0.00 $777,099.09 $852,209.00 91% businesses and an increasing Taxes $1,545,483.83 $2,125,720.00 73% OTHER REVENUE $270,957.73 Total Revenue amount of unemployment’s. TAXES $752.09 Expenses $894,435.34 $1,186,517.00 75% TOTAL REVENUE $373,843.27 General Government $251,600.51 $560,122.00 45% Ending April in the RED • Public Safety $218,899.96 $379,081.00 58% Public Works COVID-19 Expenses • EXPENSES $1,364,935.81 $2,125,720.00 64% Total Expenses FY2021 Budget woes • GENERAL GOVERNMENT $54,221.16 PUBLIC SAFETY $18,662.61 Committee Overview PUBLIC WORKS $14,427.37 Historical Committee $306.46 $1,500.00 20% CERT Team $238.45 $1,500.00 16% TOTAL EXPENSES $87,311.14 Events Committee $5,974.84 $12,500.00 48% Tot otal al Cash ash on Hand and in Banks $ 72 727,01 018.2 8.24
Public Safety Report Chief Burse participated in several conference calls with the Prince George’s • Incident idents s Repo eported d in Town wn: Chiefs Association discussing issues related to the COVID-19 virus. Chief Burse and Sgt. Irby assisted the County Police with the identification of a • suspect wanted for shoplifting. House Alarm 1 Traffic Complaint 1 Suspicious Vehicle 1 Chief Burse participated in several conference calls with Prince George’s • County Office of Emergency Management related to COVID-19. Theft from Auto 1 Theft Report 1 Death Report 1 Chief Burse participated in several conference calls with Maryland State Police • Unknown Trouble 1 Disorderly Report 1 and members of the Governor’s Office related to COVID -19. • Chief Burse, Sgt. Irby, and Cpl. deBarros conducted high visibility patrols throughout the Town during the Stay at Home Order. Last st Month th Incide idents ts: • Chief Burse coordinated the deep cleaning of Town Hall, Public Works, and six Town vehicles. Warrant Service 1 Unknown Trouble 1 Suspicious Person 2 • Chief Burse was able to obtain a gallon and a half of hand sanitizer that was donated by a business. House Alarm 1 Business Alarm 1 Accident Report 1 • Chief Burse spoke with the Board members for Marlborough Towne HOA. Fraud Report 1 • Chief Burse obtained Personal Protective Equipment protective body suits for the officers.
Public Works Report ❑ Capital pital Improveme ements ts -Town Hall, Public Works, and all Town owned vehicles were deep cleaned and disinfected to limit exposure to possible Covid-19 symptoms. Public Works employees moved to a one person per truck restriction. Main ainten enance e and d Beautif ifica ication tion – Town properties were aerated, seeded, and placed on a two-week cut interval to allow seeds to germinate and take root. Red stars and variegated liriope were planted, and mulching began at TH. One downed tree was removed from backlot butting up Spring Branch. ❑ Maint ainten enan ance ce and d Beautif tific icatio ion – Aeration, Seeding and Fertilization was wrapped up in early April. Two-week site cut intervals were maintained to allow seeds to continue to mature (two week cut intervals will come to an end in early May). Cummins Power was on site to inspect and service the generator for Town Hall. Generator was given a clean bill of health. ❑ Stree eet t and d Side dewal alk Re Repa pairs irs – Weeds on Main and Water Streets were cut and sprayed with herbicide, but due to the frequency of rain, was rendered ineffective. We look forward to re-treating in May, in addition to moving this task forward town wide. Water main on Spring Branch Drive was fixed, and full- width paving was laid.. ❑ Train inin ings – PW team was familiarized with daily logging and use of an infrared thermometer. ❑ Wea eather ther Rel Related ed Act Activ ivit itie ies – April had three high-wind events that resulted in a small amount of limbs, and one tree to be removed from Town property. ❑ Refus fuse e Accum ccumula lation tions s – Solid wastes (Landfill) are: 12.84 tons. Yard Waste collections are: 4.77 tons.
Events Committee Report
Historical Committee Report
Sustainable Communities Report
Other Committee Reports ❑ CERT Team ❑ Marlboro Volunteer Fire Department
Commissioner Reports ❑ Commissioner Kai Bernal-LeClaire ❑ Commissioner Wanda Leonard ❑ President Linda Pennoyer
Business Agenda Public comment will be taken prior to Business line items (2 minutes per item) ❑ Ordi dina nanc nce 2020-03 Personn nnel el Sys System ems Standa ndards: : (Boar ard d vot ote) ❑ Ordi rdina nance nce 2020-05 05 Town Opera rati ting ng Budget t fo for FY2021: 1: (intr trod oductio uction) n) ❑ Ordi rdina nance nce 2020-06 06 Est Establ blis ish h Rates ates fo for r FY2021 Tax Levy: : (intr trod oductio uction) ❑ Resolution ution 2020-11 Awar ardi ding ng RFP P #UM 2020-03 Town wn Solar ar Instal talla latio tion: n: (Boar ard vot ote) ❑ RFP #UM 2020-05 05 Govern rnmen ment t Relati tions ns Firm: m: (Boar ard d appro roval al)
Agenda Item: Ord 2020-03 ❑ Ordina inance ce 2020-03 03: : Personnel rsonnel Syst System m Standar andards ds ❑ AN ORDINAN NANCE E TO ES ESTABLISH LISH A PER PERSON SONNEL EL SYSTEM TEM WITH H CER ERTAIN N GUIDELI ELINES ES, , PAYGRADES, DES, SA SALARI ARIES, ES, STANDARD ARDS, S, AND PR PROCED CEDURE URES S FOR THE E EM EMPLOYEES EES OF THE E TOWN OF UPPER ER MARLBOR BORO. O. th Town ❑ Introd oduced uced at at March 10 th wn Meetin ting. g. Tabl bled d at at the e April il Town wn Meetin ting, g, now w up for Boar ard d Appr proval al. ❑ This is the core of the Town’s newly revised Personnel System.
Agenda Item: Ord 2020-05 ❑ Ordina inance ce 2020-05 05 Town wn Opera eratin ting g Budge get t for FY2021 ❑ AN ORDINAN NANCE E REL ELATIN ING G TO ADOPTIN TING G AND APP PPROVIN VING G THE E BUDGET ET FOR THE E FISCAL AL YEA EAR 2021 AND TO ES ESTABLISH LISH CER ERTAIN IN PROCED CEDURE URES S FOR REV EVIE IEWING WING AND AMEN ENDIN ING G SAM SAME, , AS MORE E PARTICU ICULARL LARLY SET ET FORTH H HER EREI EIN. N. ❑ Being ing introd oduce ced d at at May Town wn Meeting, ting, up for Boar ard d Vote at at Ju June Town wn Meeting. ting.
Agenda Item: Ord 2020-05 REVENUE SOURCE BUDGET AMOUNT EXPENDITURES BUDGET AMOUNT Taxes $860,000.00 General Government $836,655.00 Intergovernmental $36,145.00 Public Safety $532,350.00 Fines, License and Permits $362,849.00 Public Works Department $336,306.00 Total Expenditures $1,705,311.00 Other $15,000.00 Grants $192,317.00 From Designated Funds $238,500.00 Total Revenues $1,705,311.00* Pr Propo pose sed d CIP Pr Projects ojects to to Be Funde ded: : Propo Pr pose sed d FY21 Town Staff affing ing Levels ls: Town Playground Construction (Partially Grant Funded) • General Government: 4 F/T Positions Pocket Park Lot Purchase (Bond Bill Funded) • Public Safety: 7 F/T Positions Dept Service- FY20 Police Cruiser Purchase • Public Works: 4 F/T 1 P/T Positions Annexation Costs (Legal & Surveying Costs) •
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