Medical Elevated Storage Tank (EST) Overcoat Project Kathleen - - PowerPoint PPT Presentation

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Medical Elevated Storage Tank (EST) Overcoat Project Kathleen - - PowerPoint PPT Presentation

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Medical Elevated Storage Tank (EST) Overcoat Project Kathleen Price. P.E. Manager Engineering Michael Robbins, E.I.T. Graduate Engineer II Jonathan Miranda, MSJP Contract Administrator Pre-Proposal Meeting October 22, 2019 October 22,

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SLIDE 1

Pre-Proposal Meeting October 22, 2019

Kathleen Price. P.E.

Manager – Engineering

Michael Robbins, E.I.T.

Graduate Engineer II

Jonathan Miranda, MSJP

Contract Administrator

Medical Elevated Storage Tank (EST) Overcoat Project

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October 22, 2019 Page 2

Medical Elevated Storage Tank (EST) Overcoat Project

Oral Statements

Oral statements

  • r

discussion during the pre-proposal meeting today will not be binding, nor will it change or affect the terms or conditions within the Plans and Specifications of this Project. Changes, if any, will be addressed in writing only via an Addendum.

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October 22, 2019 Page 3

Medical Elevated Storage Tank (EST) Overcoat Project

General Information

  • This is a non-mandatory pre-proposal meeting.
  • This presentation and the sign-in sheet will be posted to the

SAWS website.

  • The construction estimate is $600,100.00
  • Construction services being procured through Request for

Competitive Sealed Proposal (RFCSP)

  • Completion is scheduled for 180 calendar days.
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October 22, 2019 Page 4

Medical Elevated Storage Tank (EST) Overcoat Project

RFCSP Schedule

Questions Due October 25, 2019 4:00 PM (CT) Answers Posted October 30, 2019 4:00 PM (CT) Proposals Due November 6, 2019 10:00 AM (CT) Lowest Responsible Respondent Notified November 2019

Board Award December 2019

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October 22, 2019 Page 5

Medical Elevated Storage Tank (EST) Overcoat Project

Scoring Criteria

– Similar Experience and Qualifications 40 pts – Project Delivery Schedule and Available Resources 20 pts – Price Proposal 30 pts – Small, Minority, and Woman-Owned 10 pts Business (SMWB) Participation T

  • tal:

100 pts

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October 22, 2019 Page 6

Medical Elevated Storage Tank (EST) Overcoat Project

Proposal Packet Preparation

  • Submit hard copies (1 original and 8 copies)
  • Include a USB flash drive of the original proposal; include all pages
  • Utilize the Proposal Packet Checklist within the specifications
  • Respondent Experience forms (within the Supplementary Instructions to

Respondents) to be completed and included by all Respondents

  • Company information packet, statement regarding ability to complete the

project, and W-9 also to be included by all Respondents

  • Double check all mathematical calculations and verify all extensions
  • Addenda are now acknowledged on the Price Proposal
  • Ensure Mob and Prep of ROW do not exceed the percentage noted
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October 22, 2019 Page 7

Medical Elevated Storage Tank (EST) Overcoat Project

Respondent Experience

  • Supplemental Instructions to Respondents forms are required for this

project

  • Respondent should use the forms to confirm that the similar projects

meets the requirements

  • Requirements vary for all 3 projects
  • Point of contact should be the Tank Owner (not the engineer)
  • Work performed should be done by the contractor as the prime (not as

a subcontractor)

  • Reference contact information should be verified prior to submitting
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October 22, 2019 Page 8

Medical Elevated Storage Tank (EST) Overcoat Project

Contract Requirements

  • Certified payroll to be submitted on weekly basis
  • Wage decisions are included within the specifications
  • Contractors to utilize LCPTracker
  • Site visits are random and unannounced
  • Interviews will be Conducted and will be private & confidential
  • Payroll records are subject to review
  • All apprenticeship programs will need to be approved by Department of Labor prior

to starting

  • Contractors are responsible for sub-contractor payroll
  • Late payrolls delay contractor payments from SAWS

Prevailing Wage Rate and Labor Standards – Section 2.10 of the General Conditions

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October 22, 2019 Page 9

Medical Elevated Storage Tank (EST) Overcoat Project

Contract Requirements

  • Insurance requirements are found in Section 5.7 of the GCs

– Installation Floater coverage (see Supplemental Conditions) – Maintain insurance coverage during the construction of this Project

  • Compliant prior to executing the contract
  • Will ask for insurance prior to Board award to expedite

execution of the contract

– Any deficiencies must be corrected prior to Board award

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October 22, 2019 Page 10

Medical Elevated Storage Tank (EST) Overcoat Project

Vendor Registration & Notification (VRN)

  • Please register through SAWS

Vendor Registration Program on the SAWS website at www.saws.org to ensure access to the latest information.

  • To receive updates on specific projects, registered vendors

must ‘Subscribe’ to the project by selecting the project, and clicking ‘Subscribe’ under the Notify Me box.

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October 22, 2019 Page 11

Medical Elevated Storage Tank (EST) Overcoat Project

Key Reminders

  • All questions should be sent in writing to the corresponding Contract

Administrator by email or fax.

  • Please identify the project by its associated solicitation number.
  • Contractors should not contact the SAWS project engineer, the consultants

for this project or any other SAWS staff up until Board award.

  • Late proposals will not be accepted and will be returned unopened.
  • If mailing proposals, ensure that sufficient time is allowed for the package to

reach SAWS.

  • If proposals will be delivered in person to SAWS, Respondents should allow

sufficient travel time, as well as time to check in at the guard station.

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October 22, 2019 Page 12

Medical Elevated Storage Tank (EST) Overcoat Project

Aspirational SMWB Goal

Industry Aspirational SMWB Goal Construction 20%

The aspirational SMWB goal is 20% of your total bid price.

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October 22, 2019 Page 13

Medical Elevated Storage Tank (EST) Overcoat Project

Accepted SMWB Certification Agency

  • South Central

T exas Regional Certification Agency

(Includes the Texas Historically Underutilized Business “HUB” Program) Minimum Qualifications for SMWB recognition:

  • SBE-Certified (even MBEs and WBEs)
  • Local office or local equipment yard
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October 22, 2019 Page 14

Medical Elevated Storage Tank (EST) Overcoat Project

Accepted SMWB Certifications

  • Small Business Enterprise (SBE)
  • Minority Business Enterprise (MBE) (Includes AABE; ABE;

HABE and NABE)

  • Woman-owned Business Enterprise (WBE)
  • Up to 10 Points for SMWB participation.
  • SAWS Reserves the right to Deduct up to 3 SMWB points

for prior Non-Compliance with Board-Approved Goals on recent contracts. (Page SIR-19 of the Specifications Doc.)

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Medical Elevated Storage Tank (EST) Overcoat Project

Good Faith Effort Plan (GFEP) FAQs

  • Q: Is the 20% SMWB goal mandatory?

A: No, but we ask prime contractors to do their best with good faith outreach efforts. If the goal is not met, proof

  • f outreach efforts is required with the submittal.
  • Q: What if I am having trouble finding SMWB subcontractors?

A: Please email the SMWVB Program Manager with the scopes of work you are seeking. You will receive lists of local SMWVB-certified firms to contact.

  • Q: What if my business is SMWB-certified? Do I need to find SMWB subs?

A: If your firm is SMWVB-certified, you will most likely meet the goal. However, the GFEP is a required document, and a good faith outreach effort is still necessary.

  • Q: Do I need to include all my subcontractors in the GFEP or just those that qualify towards the

SMWB goal? A: All subcontractors need to be included in the GFEP , even those that may not count towards the SMWB goal.

  • Q: What if I have questions about the GFEP?

A: Please contact the SMWVB Program Manager at 210-233-3420, or at Marisol.Robles@saws.org . GFEP questions can be asked at any time before the submittal is due.

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Medical Elevated Storage Tank (EST) Overcoat Project

Post Award: Subcontractor Payment & Utilization Reporting (S.P .U.R.) System

  • 1. Subcontractor & Supplier Payment Tracking
  • 2. Subcontractor and Supplier Additions or Substitutions
  • 3. Must be Current and Accurate before Retainage is released

https://saws.smwvb.com

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October 22, 2019 Page 17

Medical Elevated Storage Tank (EST) Overcoat Project

Contact Information

Contact Name Title Telephone Number Email address Jonathan Miranda Contract Administrator 210-233-3460 Jonathan.Miranda@saws.org Marisol Robles SMWVB Program Manager 210-233-3420 Marisol.Robles@saws.org

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Medical Elevated Storage Tank (EST) Overcoat Project

Project Location Map

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Medical Elevated Storage Tank (EST) Overcoat Project

Scoring Criteria – Cont.

  • 1. Similar Experience and Qualifications

40%

  • i. Experience and Qualifications of Key Personnel

10%

  • ii. Past Performance on Similar Projects

15%

  • iii. Overall Experience and Qualifications of Prime and Subs

10%

  • iv. Safety Record

5%

  • 2. Project Delivery Schedule and Available Resources

20%

  • i. Delivery Schedule

10%

  • ii. Availability of Key Personnel and Equipment

10%

  • 3. Price

30%

  • 4. SMWVB 10%

SIR

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October 22, 2019 Page 20

Medical Elevated Storage Tank (EST) Overcoat Project

Scoring Criteria – Cont.

  • i. Experience and Qualifications of Key Personnel
  • Construction Project Manager, Superintendent, QA/QC forms and
  • resumes. Must have worked on one of the projects in item ii.
  • ii. Past Performance on Similar Projects
  • Three previous projects of similar scope. One on an elevated tank at

least 1 MG.

  • iii. Overall Experience and Qualifications of Prime and Subs
  • Company information, sub-contractor information, projects completed

in five years.

SIR

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October 22, 2019 Page 21

Medical Elevated Storage Tank (EST) Overcoat Project

Scoring Criteria – Cont.

  • iv. Safety Record
  • TRIR and EMR with documentation.
  • i. Proposed Project Delivery Schedule
  • NTP 1/6/2020, include milestones
  • ii. Availability of Key Personnel & Equipment
  • Projects underway, personnel availability, & equipment availability.

SIR

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October 22, 2019 Page 22

Medical Elevated Storage Tank (EST) Overcoat Project

Scoring Criteria – Cont.

Price

  • Points based on lowest price of all bids. Lowest proposal gets

30 points with remaining proposals getting a percentage of 30 points based on how close their proposal are to the lowest.

SIR

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October 22, 2019 Page 23

Medical Elevated Storage Tank (EST) Overcoat Project

Contract Background

  • Sealed proposals are requested by the San Antonio Water System

for contractor services for the cleaning, over coating and installation of a handrail for a 1 MG Elevated Steel Storage Tank in the Medical Center area and is accepting Proposals which will require a Scope of Services to be performed by a qualified Contractor.

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Medical Elevated Storage Tank (EST) Overcoat Project

Contract Background

Special Conditions:

  • Technical Memorandum and Paint Testing available on SAWS’ website.
  • They are for informational purposes only.
  • Technical Memo prepared by Tetra Tech gives information about the tank and its current
  • condition. Includes multiple pictures of tank roof, interior dry riser, and interior bowl.
  • Paint Tests show cadmium, chromium and lead levels of exterior paint samples.
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Medical Elevated Storage Tank (EST) Overcoat Project

Contract Requirements

  • Contractor shall perform the Work with its own organization on at least 40% of the

total original contract price.

  • Liquidated damages will be assessed at $980 per day for final completion extending

beyond contract time of all Project Phases.

  • Key Personnel as defined in contract documents shall be dedicated exclusively to

this project and shall not be diverted to other projects without written consent of

  • wner.

Supplemental Conditions

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Medical Elevated Storage Tank (EST) Overcoat Project

  • Intermediate Demobilization and Remobilization added

Owner-directed delay that is outside of the Contractor’s control. Considered a Supplemental Item. Will be payed for by Each.

Contract Requirements

Special Provisions to Technical Specifications

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October 22, 2019 Page 27

Medical Elevated Storage Tank (EST) Overcoat Project

Contract Requirements

  • Tank will be drained before welding on the tank and after all

necessary submittals are approved.

  • Site to me maintained during contract (i.e. cutting grass,

keeping site clean)

  • Submittal process is critical.
  • SAWS will have a 3rd party NACE inspector on-site monitoring

work.

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Medical Elevated Storage Tank (EST) Overcoat Project

COSA Contractor

  • The city’s contractors will be installing an electrical building,

generator, and fuel tanks on the site in addition to the antennas they plan to install on the tank.

  • They may start prior to tank work so coordination may be

required to not impede others work.

  • Laydown area not to be near their work areas as shown in the

plans.

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October 22, 2019 Page 29

Medical Elevated Storage Tank (EST) Overcoat Project

Site Overview and Coordination

1.0 MG TANK RESEVOIR PROPOSED COSA FUEL TANKS AND SHELTER Vandal Guard and Angle Iron Brackets on Tank Leg Site Access Gate 8269 Fredericksburg Rd

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October 22, 2019 Page 30

Medical Elevated Storage Tank (EST) Overcoat Project

Tank Section

Vandal Guard and Angle Iron Brackets on Tank Leg Tank Roof Guardrail w ith Equipment Posts Overcoat Tank Exterior Interior Touchup at Areas Burned by Welds Tank Dimensions: Reservoir Volume: 1.0 MG Reservoir Diameter: 75.5 FT Overall Height: 150.0 FT

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Medical Elevated Storage Tank (EST) Overcoat Project

Tank Roof

Existing Vent Existing Hatches Tank Roof Guardrail WITH Equipment Posts Tank Roof Guardrail WITHOUT Equipment Posts

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October 22, 2019 Page 32

Medical Elevated Storage Tank (EST) Overcoat Project

Coating System

  • Containment Required
  • Exterior Overcoat System:

– Prime Coat: Epoxy Mastic – Secondary/Sealer: Rust Penetrating Sealer – Finish Coat: Polysiloxane – Textured Slip Resistant Additive Inside Guardrail Perimeter

  • Interior Coating Touchup:

– Underwater Epoxy Gel (100% Solids)

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October 22, 2019 Page 33

Medical Elevated Storage Tank (EST) Overcoat Project

QUESTIONS?

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SLIDE 34

Pre-Proposal Meeting October 22, 2019

Kathleen Price. P.E.

Manager – Engineering

Michael Robbins, E.I.T.

Graduate Engineer II

Jonathan Miranda, MSJP

Contract Administrator

Medical Elevated Storage Tank (EST) Overcoat Project