Measure LL Facility Bond Mini Workshop August 13, 2020 Dr. Matt - PowerPoint PPT Presentation

Measure LL Facility Bond Mini Workshop August 13, 2020 Dr. Matt Doyle, Superintendent Ami Shackelford, Asst. Sup., Business Services John Wathen, Executive Director Facilities 1

Agenda ● Bond Construction Cost Running Total ● Bond Team Restructure ● Completed Projects Update ● Projects Under Construction ● Projects In Planning and Design ● Discussion - Feedback and questions 2

Bond Construction Costs Committed Total 3

BOND TEAM RESTRUCTURE 4

Bond Team Structure During Measure O in early 2000 ● Assistant Superintendent, Facilities Planning & Governmental Relations - Mike Vail ● Director of Construction ● 2 Facility Planners ● 2 Inspectors (District Employees) ● Bond Accountant ● 3 Secretaries (Asst. Sup., Dir. Const., Fac. Planners)

Bond Team Structure Currently for Measure LL ● Assistant Superintendent, Business (CBO) - Ami Shackelford ● Executive Director - John Wathen ● Director of Construction - Kevin Waugh ( Prop LL funded ) ● Bond Accountant - Karen Riedel ( Prop LL funded ) ● Purchasing Manager - Kevin Lesko ● Contract Specialist - Barb Goya

Various Bond Positions Used in Districts Program Management Firm - Manages the entire project in consultation with Superintendent and Board Liaison CFO - Chief Facilities officer, cash management strategies, oversight Bond Programmer - programming, long-term management, CBOC management, analysis, reporting and communications Facilities Director - coordinates projects with internal departments ensuring adherence to District standards and provide field support, review invoices and project processes Construction Director or Managers - manages all field activities, RFI review, oversight of architect, inspectors, laboratories, contractors, accessibility compliance, coordination with sites, attends all construction meetings, reviews all invoices and contracts Facility Coordinators - field support for Director, attends meetings, reviews RFI, AUR, CO, inspecting and monitoring, documenting and reporting Bond Accountant - manages bond funds, processing of PO’s, invoices, AUR’s, change orders, reconciliation, reporting and fiscal review Contract Specialist - manages all contracts, addenda, change orders, AUR’s, interprets contract language for project management 7

Bond Team Restructure Considerations ● Measure LL Bond Projects to Increase Dramatically in Next 8 months ○ RBV Softball Field Project (Medium Scope) ○ VHS Softball Field Project (Medium Scope) ○ VHS Portable Classroom Replacement Project (Large Scope) ○ Beaumont Portable Classroom Replacement Project (Large Scope) ○ Bobier Portable Classroom Replacement Project (Large Scope) ○ VIDA Sewer Project (PLA) (Medium Scope) ○ RMMS Landscaping and Shade Project (PLA) (Medium Scope) ○ VMMS Front Facade Project (PLA) (Medium Scope) ○ Lake/Madison Pathway Project (PLA) (Medium Scope) ● Most Efficient Team Structure to Manage 9 Individual Construction Projects ● Experience and Expertise to Facilitate and Assure High Quality Product, On-Time Delivery, Meet On Budget Goals ● Impact on Effective Day to Day District Functions ● Provide High Quality Public Facing Communication and Engagement ● Keep Board Members Actively Engaged and Informed ● Keep CBOC Members Actively Engaged in Oversight 8

COMPLETED PROJECTS UPDATE 9

Rancho Buena Vista High School Gym Expansion ● Rancho Buena Vista High gymnasium expansion with new restrooms, food serving area, concessions and storage ● Project is complete ● Project actuals to date are $1,727,983 10

Vista Magnet Middle School Pool Modernization ● Project is complete ● Project actuals to date are $2,511,721 11

PROJECTS UNDER CONSTRUCTION 12

VHS Softball Field and Athletic Field Project ● Hazmat abatement and building demolition are being completed at the Vista High Softball Field Project ● Heavy earthwork will be commencing next week as the existing fields are excavated and prepared for the next phases of construction 13

RBV Softball Field Project ● Softball field fencing, dugouts and water lines being installed this week at RBV softball ● Spread-footing for posts that encountered rocks and prevented the full depth of the hole to be excavated 14

Casita Elementary Restroom Modernization ● New parking lot curbing modifications for ADA accessibility compliance ● New wall finishes are now starting to be installed in the restrooms ● Polished concrete floors are completed 15

California Avenue Restroom Modernization ● New tile and fixtures being installed in the restrooms ● The refurbished restrooms will now have plenty of storage everywhere ● Project is on schedule and estimated completion for August 24th 16

Projects In Planning and Design Projects In Planning and Design 17

Beaumont Elementary Updated ROM for 3 buildings $9,409,850, removal of building #3 could save between $720K to $1M, reducing the current ROM to $8,689,850 18

Office Modernization: Option #1 ● Expansion occurs behind existing offices (blue), and reuses the existing office footprint (tan) ● New larger health area with restroom, staff workroom, staff lounge, new student, staff and gender-neutral restrooms, larger admin. and waiting areas ● ROM estimate office Option #1 - $1,224,401 ● Total ROM including classrooms estimate $9,915,251 19

Office Modernization: Option #2 ● Expansion occurs towards the MPR (blue), reuses the existing office (tan) ● New larger health area with restroom, staff workroom, staff lounge, new student, staff and gender-neutral restrooms, larger admin. and waiting areas ● ROM estimate office option #2 - $1,648,803 ● ROM estimate total with classrooms and office option #2 - $10,338,653 20

Office Replacement: Option #3 ● New building and demolition ● ROM estimate office of existing option #3 - $1,976,015 ● Removes covered walkway, provides the greatest facelift for school entry, private lunch court, larger health area, staff workroom & lounge, student, staff and gender-neutral restrooms, larger admin. and waiting areas ● ROM estimate total with classrooms and office option #3 - $10,665,865 21

VHS New Classroom Buildings Overview Building 200 facing the campus core. This is a 3-story building with student, staff and gender-neutral restrooms located on the 2nd and 3rd floors, roll up doors on the 1st floor for JROTC and athletics, ten science classrooms, ten general education classrooms, one large flex-suite, and staff workrooms 22

VHS New Classroom Buildings Overview Building 100 facing from Bobier Drive. This is a 2-story building with student, staff and gender-neutral restrooms located on the 1st and 2nd floors, 18 general education classrooms, one large flex-suite on the 2nd floor, and staff workroom on the 2nd floor 23

Other Projects In Planning and Design ● Lake & Madison - Pedestrian Pathway (PLA) ● Rancho Minerva - Shade, Landscaping & Fencing (PLA) ● Vista Magnet - Gym Wall Repair, Front Entry Modification & Landscaping (PLA) ● Bobier Elementary School ○ new classroom buildings & portable demolition ○ Meeting is scheduled with the principal, executive director, WLC architect and Erickson Hall construction manager to refine project ○ Office modernization options will be evaluated for safety, accessibility, and the improved flow of students, staff and parents ○ Front of campus treatments to be included for curb appeal 24

Discussion and Feedback Budget Construction Cost Status ● Bond Team Restructure ● Current Projects ● Beaumont Office Proposal ● 25