MarcEdit! Quick Demo @ LACUNY Cataloging Roundtable Yoko Inagi - - PowerPoint PPT Presentation

MarcEdit!

Quick Demo @ LACUNY Cataloging Roundtable

Yoko Inagi Ferguson Chief of Cataloging @ The City College May 6, 2016

What is MarcEdit?

“MarcEdit is a free windows based MARC editing tool that provides methods for converting MARC to text, Text to MARC, MARC to XML and MARC to Dublin Core.” Created in 1999 & maintained by Terry Reese.

Will go over how to:

• Merge files (MarcJoin)
• Split files (MarcSplit)
• Convert mrc to mrk (& back to mrc) (MarcBreaker)
• Add/remove fields & subfields
• Count fields & identify problems
• Submit a batch upload request to OLS

A few things to remember

Review Batch Load Request form via Support @ OLS!

• A file should include more than 50 and fewer than 20,000 records
• 1 file per request
• [946] $a OWN code + unique collection identifier
• Create a separate [946] $a nbl
• [856] $z Access for XXXX users
• [856] $x proxy
• Upload .mrc file.

MarcTool

• Merge files (MarcJoin)

○ Destination → name a new file ○ File(s) to → select files you want to merge

• Split files (MarcSplit)

○ Source file → select a file you want to split ○ Destination folder → name a new folder where split files will reside ○ Records per file → decide how many records each file should have

MarcBreaker

• Convert mrc to mrk to edit a file.
• Translate to UTF8 (for diacritic)

Note:

• The original mrc file will be saved separately, so even if you

make mistakes in the mrk file, you can always start over

Edit records

• Reports/field count

○ [006], [007] (too low?) ○ [856] (too low? too many?) ○ [300], [260]/[264]

• Add/remove fields

○ [946] $a##springer2016 ○ [946] $anbl ○ [6xx]_4, _5, _6, _7

• Add subfields

○ [856] $z Access for ####### users. ○ [856] $x proxy

• Compile File into MARC (Convert mrk back to mrc )

Records w/ problems

• [006] too low

○ “Add field only if not present” (ex. m\\\\\o\\d\\\\\\\\)

• [007] too low

○ “Add field only if not present” (ex. cr\cn|||||||||) ○ [007] repeatable, can be more than the total # of records

• [856] too many or too low

○ Use the “Find All” feature & excel sheet to locate records with multiple [856]s or missing the [856]

Resources

• MarcEdit 101 Webinar Series <http://marcedit.reeset.

net/marcedit-101-workshop>

• CUNY Cataloging Wiki <http://cunycataloging.pbworks.

com/w/browse/#view=ViewFolder&param=MARCEdit>

Thanks for listening!

Yoko Inagi Ferguson Chief of Cataloging & MPC The City College yinagi@ccny.cuny.edu 212.650.7623