Managin ing Email ils wit ith SharePoin int A Practical How To - - PowerPoint PPT Presentation

Managin ing Email ils wit ith SharePoin int

A Practical ‘How To’ Guide

Richard Poole

CTO EMEA @rtpoole

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Richard Poole

CTO EMEA

Stay in Touch

richardp@harmon.ie https://uk.linkedin.com/in/richard-poole-55a572 @rtpoole

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There are currently 2.6 billion email users That receive 88 emails per day

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There are currently 2.6 billion email users That receive 88 emails per day

Exchanging messages and Professional correspondence Delegating and managing tasks Sharing documents Requesting and managing work orders

Email is widely used

Email ils are e stored ed in in Exch change Do Documents are stored in in SharePoint

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Emails Are Documents

THIS

Doesn’t Make Sense!

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80% of ‘Documents of Record’ Are Emails 80%

Emails

15%

Documents

5%

Work flows

Source: Rimtech Consulting 2016

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You Bought SharePoint to Manage Documents

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But, you can’t manage emails in SharePoint

Email ils ar are stored in in Exchange Documents are stored in in Sh SharePoin int

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There is an Exchange – SharePoint Gap

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The Result? Initiatives Fail

Managing Records Retaining Knowledge Managing Products Managing Cases Managing Clients Managing Projects

Mind The Gap Solving the Last Mile Problem

Make The Right Thing The Easy Thing

Capture Classify Discover Collaborate

Documents & emails in SharePoint Documents & emails accurately in SharePoint Find & retrieve documents & emails from SharePoint Share documents & emails stored on SharePoint, with colleagues

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harmon.ie Apps

Outlook Mobile Apps App for Office

• Drag & drop emails (& documents) to SharePoint

from Outlook

• Store, classify and organize email content in folders

directly in SharePoint from Outlook

• Retrieve content from SharePoint that has been

classified correctly and efficiently, from Outlook

• “Save Draft” & “Save on Send” emails to

SharePoint, from Outlook

• Declare emails and documents as SharePoint

records, from Outlook

Works with SharePoint on-premises and SharePoint Online

Bring SharePoint to Outlook

A practical approach to email management

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Smart Email Capture

Artificial Intelligence-powered SharePoint Filing Recommendations

Sa Save Me Mess ssage

harmon.ie recommends locations on SharePoint to save emails

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Smart Email Capture

Artificial Intelligence-powered SharePoint Filing Recommendations

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Demo

• It’s a no-brainer; email record

uploading is part of familiar workflow

• Enables one shared email to reduce

email chaos

• Easy way to surface and preserve

emails when colleagues are out of the office or leave the organization

• Emails are stored and classified in a

central location

Email Management with SharePoint

Sa Sample Customers Key har armon.ie Fu Funct ctionality Why it it Wor

• rks

The e Business Valu alue

• Drag emails to SharePoint from Outlook
• Auto-capture important emails
• Easy to classify emails with metadata
• Automatically-generate ‘topic’ metadata

(with Office 365)

• Auto-generated location

recommendations for storing emails ( with Office 365)

• Easy to find emails
• Contextual search promotes governance
• Huge email storage saving
• Elimination of email chaos
• Enhanced compliance
• Effective E-discovery
• Improved (customer) service
• Reduced liability / Improved

governance

1.8 .8M User ers

harmon.ie Highlights

2017 Partner of the Year Finalist Collaboration and Content Award

Over er 1,0 ,000 Enterprise Cu Customers

Food & Beverage Aerospace & Defense Construction Insurance Energy Government Healthcare Utilities Manufacturing Professional Services Technology

Over 1000 Enterprise Customers

Banking & Finance

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Thank You

This code should go to: https://harmon.ie/contact-us This code should go to: https://harmon.ie/freedownload

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