Managers Meeting 21 st October 2016 Roy Preece STFC-RAL Content - - PowerPoint PPT Presentation

DUNE-UK Package Managers Meeting

21st October 2016

Roy Preece STFC-RAL

Content

• Finance
• Schedule
• Milestones
• Risk
• Document repository

3

• Schedule for the Schedule
• Now – 21st October (14 weeks to end January, including the Christmas period))
• Notice of funding information – mid Dec(?)
• Scope discussions with Package managers – mid Dec
• Construction of first pass schedule – Jan week 2
• Discussion with Package Managers – Jan week 3
• Preparation of proposal - mid Jan
• Proposal submission – later Jan or early Feb 2017

Schedule

4

• Equipment
• Iteration on the equipment costs – need quotations(?)
• Brexit / Trade agreements may have a bearing on the quotations received
• Where to place equipment money?
• University can move between years
• STFC fixed to specific financial year
• Consumables
• More detail to come from the scheduling exercise
• Travel
• Estimates for known travel periods – Collaboration meetings, CERN ProtoDUNE/SBND….
• Resource
• Need to drill down on the costs for the database
• The database will feed into the resource loaded schedule
• Directly Incurred - Staff, Directly Incurred – Other, Direct Allocation Investigators, Direct

Allocation - Estates, Direct Allocation – Others, Indirect costs

Finance

5

• What software to use?
• Microsoft Project (MSP) widely used and accessible
• Primavera P6 used by the DoE project, along with Cobra for financial tracking
• Need to purchase a seat
• Learning new software
• One central person
• Links with the DUNE project?
• Detail of the scheduling
• Construction of the schedule for each work package
• Work package managers or nominee to construct
• Level of detail – 2 weeks – 1 month
• Who will be working on the activity and the percentage of their time.
• How to do it
• I can meet with each package manager to construct the schedule together
• If you have a copy of MSP - construct
• Centralised single copy
• Signed in and out for single use
• Gets around problems of various versions

Schedule

6

• In conjunction with the schedule

the milestones will gain more definition

• Currently allocated date is within a

quarter

• Activities that drive the milestones

and deliverables will come from the scheduling.

• PDR, FDR and PRR need to be

scheduled in – milestones or activities.

• Milestone substantiation reports

will be produced. Milestones

7

• Risk
• Risk register for each package
• From the individual packages Top level risks
• Information for Financial, Schedule, Technical or Resource risk
• Document Repository
• Dropbox – possible problems with virus…etc
• Office 365 – STFC has a specific area – do other institutes
• Oxford Twiki – would like to use this for the meetings…etc