IVCST 2020 Presentation Guidelines 1. The IVCST 2020 will use Zoom - - PDF document

IVCST 2020 Presentation Guidelines

• 1. The IVCST 2020 will use Zoom web conferencing platform for virtual
• presentation. The Presenters can choose to deliver their

presentations in one of these 2 options.

• a. Presenting live on Zoom.
• b. Presenting a recorded video of your presentation.

Each paper will be given 20 minutes (15 minutes for live presentation

• r recorded video + 5 minutes for Q&A). At least one author must join

Zoom for the live virtual session to answer questions. The presentation recording should:

Be 15-minute in length Set for at least HD format (1280 x 720p) Use simple (Arial, Calibri) and large (30+) fonts Be saved as MPEG-4 (.mp4) file using the paper ID and last

name as the file name. For example: “ICVST-S101-Wittayakun”

Be uploaded to conference submission page before 20th August

2020

• 2. Presentations should be prepared in the widescreen format with a

ratio of 16:9. It is recommended that you use the official IVCST 2020 PowerPoint presentation template which can be downloaded at http://ivcst.sut.ac.th/2020/paper. Images, Figures, Video, and Audio will be preferred to Text in PPT.

• 3. All session chairs and presenters should show up in the Zoom room

10 minutes before their session is scheduled.

For more information on how to pre-record your presentation, please see the instructions below. Zoom Recording Instructions

• 1. Open Zoom. In your profile, click "Settings", then "Recordings".

Make sure that Local Recordings is on.

• 2. At the upper right corner, click “Host a Meeting with Video”, and

follow the instructions to download and run Zoom or wait for the meeting to generate.

• 3. Make sure that your audio and video are both on and working. The

video is required in order to ensure a high-quality experience for the audience.

• 4. The size of the webcam will be 224x126 pixels in the upper right
• corner. Once you start screen sharing, your video will move to the

upper right-hand corner and may potentially cover text or

• images. Please adjust your presentation accordingly.
• 5. Become familiar with the Zoom tools available at the bottom of

your screen. We encourage the use of the embedded laser pointer during the recording.

• 6. Press the “Record” button. Select “Share Screen” and begin your
• presentation. As a reminder, your presentation should not exceed

15 minutes. If your presentation exceeds this time limit, it may be edited after receipt.

• 7. Once you have finished your presentation, you can select “Stop

Record” and then end the meeting, or simply end the meeting-- which will stop the recording automatically. It will begin to convert your video to your local system into three files: an .m4a, .m3u and .mp4 file. Please submit only .mp4 file to the conference. Other Options: follow these instructions to pre-record your presentation via PowerPoint.

Helpful Zoom Links and Tutorials The following links and documents may be useful as you prepare for your virtual presentation Creating a Zoom Account Screen Sharing Recording Audio/Video Testing Screen Sharing a PowerPoint Presentation