Some Guidelines on How to Some Guidelines on How to Some Guidelines - PowerPoint PPT Presentation

Some Guidelines on How to Some Guidelines on How to Some Guidelines on How to Deliver a Good Presentation Deliver a Good Presentation Deliver a Good Presentation Mohammed H. Sqalli Mohammed H. Sqalli Mohammed H. Sqalli King Fahd University of Petroleum & Minerals King Fahd University of Petroleum & Minerals King Fahd University of Petroleum & Minerals Computer Engineering Department Computer Engineering Department Computer Engineering Department COE 390 - - Seminar Seminar COE 390 COE 390 - Seminar

Outline Outline Outline � Motivation Motivation � � Motivation � Before the presentation Before the presentation � � Before the presentation � Presentation organization Presentation organization � � Presentation organization � Preparing slides Preparing slides � Preparing slides � � Delivery of presentation Delivery of presentation � � Delivery of presentation � Using presentation software Using presentation software � � Using presentation software � Question time Question time � Question time � � Presentation assessment Presentation assessment � � Presentation assessment � Conclusion Conclusion � Conclusion � �

Motivation Motivation Motivation � You are trying to sell a product! You are trying to sell a product! � � You are trying to sell a product! � Do not just throw the results at your audience Do not just throw the results at your audience � � Do not just throw the results at your audience � Try to convince others that what you are up to is Try to convince others that what you are up to is � � Try to convince others that what you are up to is interesting/worthwhile interesting/worthwhile interesting/worthwhile � Learn to present an argument in clear and articulate Learn to present an argument in clear and articulate � � Learn to present an argument in clear and articulate fashion fashion fashion � You want feedback on your data or ideas, so put them You want feedback on your data or ideas, so put them � You want feedback on your data or ideas, so put them � across well across well across well �

Before the Presentation … … Before the Presentation Before the Presentation … � Knowledge of presentation subject Knowledge of presentation subject � � Knowledge of presentation subject � Know your audience Know your audience � � Know your audience • Adapt the presentation to their level of understanding • • Adapt the presentation to their level of understanding Adapt the presentation to their level of understanding � Think and plan your presentation Think and plan your presentation � � Think and plan your presentation � Communicate the key ideas Communicate the key ideas � Communicate the key ideas � • Think simple • • Think simple Think simple • Don • • Don’t get bogged down in details Don’ ’t get bogged down in details t get bogged down in details • Leave out obvious issues • • Leave out obvious issues Leave out obvious issues • Leave out complicated issues • • Leave out complicated issues Leave out complicated issues �

… Before the Presentation Before the Presentation … … Before the Presentation � Organize and structure your presentation Organize and structure your presentation � � Organize and structure your presentation • Break the presentation into several parts • • Break the presentation into several parts Break the presentation into several parts • Use a top • • Use a top-down approach Use a top- -down approach down approach • Follow a logical structure • • Follow a logical structure Follow a logical structure • Use BIG standard fonts • • Use BIG standard fonts Use BIG standard fonts • Be consistent with respect to slides style • • Be consistent with respect to slides style Be consistent with respect to slides style • Run a spell checker • • Run a spell checker Run a spell checker • Avoid irrelevant slides • • Avoid irrelevant slides Avoid irrelevant slides � Review, rework, revise: Give it your best Review, rework, revise: Give it your best � Review, rework, revise: Give it your best � � Practice, practice, Practice, practice, … …, and practice your talk , and practice your talk � � Practice, practice, …, and practice your talk �

Presentation Organization Presentation Organization Presentation Organization � Outline: A brief guide to the talk Outline: A brief guide to the talk � � Outline: A brief guide to the talk � Introduction: Tell them what you are going to tell Introduction: Tell them what you are going to tell � � Introduction: Tell them what you are going to tell them them them • Introduce subject • • Introduce subject Introduce subject • Motivate audience • • Motivate audience Motivate audience • Introduce minimum terminology • • Introduce minimum terminology Introduce minimum terminology � Main Body: Tell them Main Body: Tell them � � Main Body: Tell them • Describe key ideas • • Describe key ideas Describe key ideas • Explain significance of proposed ideas • • Explain significance of proposed ideas Explain significance of proposed ideas � Results: Show supporting data Results: Show supporting data � Results: Show supporting data � � Conclusion: Tell them what you told them Conclusion: Tell them what you told them � � Conclusion: Tell them what you told them �

Preparing Slides … … Preparing Slides Preparing Slides … � Need not write full sentences Need not write full sentences � � Need not write full sentences � Rule of thumb for word charts: Rule of thumb for word charts: � � Rule of thumb for word charts: • No more than seven words per line • • No more than seven words per line No more than seven words per line • No more than seven items in a bulleted list • • No more than seven items in a bulleted list No more than seven items in a bulleted list � Do not overload sides Do not overload sides � � Do not overload sides � Do not use too many slides Do not use too many slides � Do not use too many slides � • Assume 1 • • Assume 1-2 minutes per slide Assume 1- -2 minutes per slide 2 minutes per slide � Use duplicate slides rather than back track to a Use duplicate slides rather than back track to a � � Use duplicate slides rather than back track to a previous slide previous slide previous slide �

… Preparing Slides Preparing Slides … … Preparing Slides � Use visual aids to enhance quality of presentation Use visual aids to enhance quality of presentation � � Use visual aids to enhance quality of presentation � Choose and prepare appropriate visual aids Choose and prepare appropriate visual aids � � Choose and prepare appropriate visual aids � Explain ideas with pictures & diagrams Explain ideas with pictures & diagrams � � Explain ideas with pictures & diagrams � Use graphs in preference to tables Use graphs in preference to tables � Use graphs in preference to tables � � Graphs/Diagrams: Graphs/Diagrams: � � Graphs/Diagrams: • Use the right kind of graph for the data • • Use the right kind of graph for the data Use the right kind of graph for the data • Include a title & m • • Include a title & make a single and clear point Include a title & make a single and clear point ake a single and clear point • Avoid too many symbols and colors • • Avoid too many symbols and colors Avoid too many symbols and colors • Use a bare minimum of ticks and numbers on axes • • Use a bare minimum of ticks and numbers on axes Use a bare minimum of ticks and numbers on axes • Use LARGE symbols on plotted points. • • Use LARGE symbols on plotted points. Use LARGE symbols on plotted points. �

Delivery of Presentation … … Delivery of Presentation Delivery of Presentation … � Rehearse Rehearse � � Rehearse • Check that your slides are in the right order and orientation • • Check that your slides are in the right order and orientation Check that your slides are in the right order and orientation • Check the animation and the transition between slides • • Check the animation and the transition between slides Check the animation and the transition between slides • Check your timing • • Check your timing Check your timing � Give audience a roadmap and follow it Give audience a roadmap and follow it � � Give audience a roadmap and follow it � Make your voice clear Make your voice clear � � Make your voice clear � Minimize language difficulties Minimize language difficulties � Minimize language difficulties � � Speak at the right pace Speak at the right pace � � Speak at the right pace � Control your voice and motion Control your voice and motion � � Control your voice and motion � Change your tone as appropriate to stimulate your Change your tone as appropriate to stimulate your � Change your tone as appropriate to stimulate your � audience audience audience �