ISO 14001 Webinar Pacific Northwest Defense Coalition August 12, - - PowerPoint PPT Presentation

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ISO 14001 Webinar Pacific Northwest Defense Coalition August 12, - - PowerPoint PPT Presentation

ISO 14001 Webinar Pacific Northwest Defense Coalition August 12, 2014 Presented by Debra Mervyn- Mervyn Group Quality, Lean, and Project Management Systems Debra@mervyngroup.com 08/12/2014 Agenda Business case and trends Benefits and


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ISO 14001 Webinar

Pacific Northwest Defense Coalition August 12, 2014

Presented by

Debra Mervyn- Mervyn Group Quality, Lean, and Project Management Systems Debra@mervyngroup.com

08/12/2014

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Agenda

  • Business case and trends
  • Benefits and drivers for registration
  • Types of companies who benefit
  • Regulatory frameworks and relationship to ISO 14001

standard

  • Overview of ISO 14001 standard
  • Key differences between ISO 14001(EMS) and ISO9001/

AS9100 (QMS)

  • Leveraging ISO9001 or AS9100 to implement ISO 14001
  • Resources and timeline
  • Hints and pitfalls
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Management Systems

Quality Management System (QMS)

  • Business and quality processes used to ensure customer's

requirements are consistently met Environmental Management System (EMS)

  • Business and quality processes used to ensure

environmental and other requirements are consistently met

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Business Case and Trends

  • EU and Asia- Registrations increasing and becoming

requirement for business

  • ISO 14001 with dual focus on Health and Safety
  • US- Registrations low
  • Significantly lower than EU
  • Public perception driving some registrations
  • Cross board- all industries and sectors
  • Chemical industry focus on Responsible Care
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Why US Companies Don’t Do ISO 14001

www.environmentalleader.com/2013/05/02/why-us-companies-dont-do-iso-14001/

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Companies Which Benefit

Business case

  • High risk operations
  • Past track record and or incident cost
  • No formal OSHA or EHS system
  • EHS or OSHA costs high or want to reduce costs
  • High profile customers who require EMS
  • Entering markets requiring EMS (EU, Asia)
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Benefits

  • Minimize risk
  • Decrease significance and growing costs associated

with “incidents”

  • Improve operational consistency and efficiency
  • Manage proactively- not just EHS department
  • Reduce operating costs
  • Improve public perception and/or gain market recognition
  • Meet stakeholder and/or customer requirements
  • Reduce regulatory burden
  • Improve compliance with regulations or other requirements
  • Reduce legal liabilities (civil/criminal)
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Regulatory Relationships

  • EPA, DEQ, Ecology Factor
  • Performance for high visible market sectors
  • Environmental agencies seeing benefit
  • OSHA Factor
  • Make sense to do Health and Safety with ISO 14001
  • Easy and logical to integrate systems
  • Kitchen Sink Factor
  • ITAR
  • REACH and RoHS
  • Conflict Minerals
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Environmental Management

Key Elements

  • Understand potential environmental impacts and

regulatory and other requirements

  • Define and document processes and improve
  • Build reliability and repeatability into process
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What is ISO 14000 Series?

Set of Industry Standards defining a good environmental management system

ISO 14001 EMS—Requirements with guidance for use ISO 14004 EMS—General guidelines on principles, systems and support ISO 14006 EMS—Guidelines for incorporating eco design ISO 14015 Environmental assessment of sites and organizations ISO 14020 series (14020 to 14025) Environmental labels and declarations ISO 14030 discusses post-production environmental assessment ISO 14031 Environmental performance evaluation—Guidelines ISO 14040 series (14040 to 14049), Life Cycle Assessment, LCA ISO 14050 terms and definitions ISO 14062 discusses making improvements to environmental impact goals ISO 14063 Environmental communication—Guidelines and examples ISO 14064 Measuring, quantifying, and reducing Greenhouse Gas

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ISO 14001 Elements

Plan

Environmental policy Environmental aspects Legal requirements Objectives and targets

Do

Structure, responsibility Training Communication Documentation Document control Operational control Emergency preparedness

Act/Improve

Management review

Check/Correct

Monitoring/measurement Nonconformance/corrective/ preventive action Records Compliance Audits Internal EMS Audits

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ISO 14001 Plan

4.2 Policy 4.3 Planning 4.3.1 Environmental aspects Aspect: Element of an organization’s activities, products or services that can interact with the environment Impact: Any change to the environment, whether adverse or beneficial, resulting from an organization’s aspects 4.3.2 Legal and other requirements 4.3.3 Objectives, targets and programs Objective - overall environmental goal, consistent with the environmental policy, that an organization sets itself to achieve Target - detailed performance requirement, …, that arises from the environmental objectives and that needs to be set and met to achieve those objectives

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ISO 14001 Implementation/ Do

4.4 Implementing 4.4.1 Resources, roles, responsibility and authority 4.4.2 Competence, training, and awareness 4.4.3 Communication within and to organization 4.4.4 Documentation 4.4.5 Control of documents 4.4.6 Operational control 4.4.7 Emergency preparedness and response

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ISO 14001 Check/ Correct and Act

4.5 Checking and Correcting 4.5.1 Monitoring and measurement 4.5.2 Evaluation of compliance 4.5.3 Nonconformity, corrective action and preventive action 4.5.4 Control of records 4.5.5 Internal audit 4.6 Act- Management Review

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ISO 14001 Distinct Processes

4.3 Planning 4.3.1 Environmental aspects and impacts 4.3.2 Legal and other requirements 4.3.3 Objectives, targets and programs 4.4 Implementation 4.4.3 Communication 4.4.7 Emergency preparedness and response 4.5 Checking 4.5.2 Evaluation of compliance

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Required Procedures

  • Aspects and impacts- New
  • Legal and other requirements- New
  • Training and awareness- Leverage ISO AS
  • Communication- New
  • Control of documents- Leverage ISO AS
  • Operational - Leverage ISO AS
  • Emergency preparedness and response- New
  • Monitoring and measurement- Leverage ISO AS
  • Evaluation of compliance- New
  • Nonconformity and corrective and preventive action-

Leverage ISO AS

  • Control of records- Leverage ISO AS
  • Internal audit- Leverage ISO AS
  • Management review- Leverage ISO AS
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Approach- Step by Step

Step 1 -Determine Significant Aspects and Impacts

  • Map processes and/ or other technique
  • Identify aspects and potential impacts and regulatory

requirements

  • Apply simple scoring matrix or common sense to

determine significant aspects and impacts

  • Establish Objectives and Targets
  • Developed “Environmental Improvement Programs” or

Action Plans to work toward objectives and targets

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Planning

ISO 14001 Planning Process

Identify Activities, Products & Services Identify Environmental Aspects of Operations Determine Significant Environmental Aspects/Impacts Determine Legal & Other Requirements

  • Contractual
  • Corporate
  • Voluntary

Establish Objectives & Targets Develop Environmental Plan and Programs Consider Policy Commitments Determine Controllable Impacts

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Aspects and Impacts Analysis

Process Activity Product Service Aspect Significance and Score Individual Criteria Develop Overall Impact Score by Activity, Organization, etc. Senior Management Review Business Process Changes Responsible Parties (Stakeholders) Aspect Aspect Impact Impact Impact Impact Impact Impact Impact Further Communication Documentation Prioritization Integrate Planning Budgeting Process Develop Recommendations & Brainstorming Criteria Consideration by EMS/Operations Management Team (Brainstorming) Development of Targets & Objectives Reports - Prioritization & Grouping of Impacts

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Examples of Impacts

  • On wastewater
  • On storm water
  • Point source air emissions
  • Fugitive air emissions
  • Air, water, soil and groundwater contamination
  • Waste generation
  • On ecology
  • On natural resources
  • On humans
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Evaluate Aspects, Impacts, Regulatory, and O&M- At Same Time- Hint!

Activity (or process flow)diagrams summarize:

  • Management of each activity
  • Inputs and outputs which could have impact, liability or

regulated

  • Operation and maintenance procedures
  • Regulatory requirements, compliance, permits
  • Record keeping
  • Communication and reporting linkages
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Allegheny County Department of Aviation Activity Runway Maintenance: Airfield Deicing and Anti-icing

Potential Spill Potential Spill Deicing/Anti-icing Materials Purchasing Department Field Maintenance Department Field Maintenance Department The Field Maintenance Department conducts deicing

  • perations with two established procedures. Deicing
  • perations are initiated with anti-icing activities which are

conducted in anticipation of freezing rain. Anti-icing involves the application of potassium acetate to the entire

  • airfield. Depending on conditions, potassium acetate is

distributed at a rate of 1 to 3 gals. per 1,000 sq. ft. Ramps are each sprayed with 4,000 to 6,000 gals. of potassium acetate, while approx. 8,000 gals. are used for runways and taxiways. In the event that mechanical removal methods are insufficient to remove all ice from the airfield, the Field Maintenance Department utilizes airfield deicing

  • procedures. These operations involve the dispersion of

sodium acetate/sodium formate/urea over ramps. Spent and residual deicing/anti- icing materials flow overland into stormwater drains to discharge to the storm sewer system. Stormwater Contact Liquid Waste Air Emissions Stormwater impacted through contact with deicing materials flows overland into stormwater drains to discharge to the storm sewer system.

Runway Pavement

Indoor Storage Airfield deicing/anti-icing materials are stored in the Quonset Hut

  • Sodium acetate (Approx. 300 to 400 tons stored)
  • Sodium formate (Approx. forty 1 ton bags stored)
  • Urea (Approx. 200 tons stored)

Potential Spill Deicing/Anti- icing Material Purchasing Department Field Maintenance Department Storage Tanks

  • Three 20,000 gal. Potassium Acetate AST (Tank

ID No. 02-12108 009A, other Tank IDs unknown)

  • 10,000 gal. Potassium Acetate AST (Tank

ID No. 02-12108 013A) Potential Leak Operations Department Monitors de-icing/anti-icing events to ensure activities are conducted safely. Potential Spill Air Emissions

Drawing No. 5

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Determine Significance

  • Common sense
  • Risk ranking
  • Based on consequence multiplied by relative

probability

  • CONSEQUENCE X RELATIVE PROBALITY=RISK

RANKING

  • CONSEQUENCE = IMPACT INTENSITY +

GEOGRAPHIC EXTENT

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Approach- Step by Step

Step 2 –Document and implement (including procedures)

  • Aspects, Impacts, Objectives, Targets and Programs
  • Environmental regulatory and other requirements

compilation and monitoring process

  • Operation and maintenance controls (including

monitoring)

  • Communications process
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Approach- Step by Step

Step 3 – Augment and Development of Procedures

  • Write required procedures and augment ISO 9000/

AS9100 procedures

  • Expand Operational Controls including environmental

management

  • Activities or tasks
  • Monitoring and measuring requirements
  • Records
  • Training
  • Train and implement
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Approach- Step by Step

Step 4- Emergency Response Drills Step 5- Internal Audits, Compliance Audit, and Corrective and Preventive Actions Step 6- Pre-registration Audit by Registrar Step 7- Final Registration Audit by Registrar Step 8- Continual Improvement

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Resources and Timeframe

Resources

  • Consultant- benefits of assistance
  • Minimum in planning (Aspect and Impacts) stage
  • Internal commitments

Timeframe with ISO or AS base

  • 12 to 18 months
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Hints

  • Leverage your QMS (ISO 9001 or AS9100 system)
  • Aspects and impacts analysis- Use process flow diagram
  • Keep it simple and don’t overcomplicate
  • Include regulatory and other requirements and O&M

controls and monitoring

  • Keep it simple for entire system
  • Live with what you want to comply and make sure it

meets requirements

  • Can always do more, can not do less
  • Plan and manage project
  • Use project management tools and establish buy in from

Team and implementation resources

  • Understand EHS department limitations and experience
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Additional Questions?

Contact Debra A. Mervyn

Debra@MervynGroup.com Quality, Lean Office and Manufacturing, Project Management Systems www.mervyngroup.com www.linkedin.com/in/debramervyn/

Special Thanks to

  • PNDC
  • Marcia Buser
  • Jay Slaughter/ ABS Lead Auditor