Import Control System (ICS2) ECCG Meeting 6th December 2017 ICS2 - - PowerPoint PPT Presentation

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Import Control System (ICS2) ECCG Meeting 6th December 2017 ICS2 - - PowerPoint PPT Presentation

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Item 14.4 Transition Strategy & Plan for Import Control System (ICS2) ECCG Meeting 6th December 2017 ICS2 Project Team 06/12/2017 1 ICS2 Transition Strategy & Plan What we did? Activity: Elaboration of the document supported

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Item 14.4 Transition Strategy & Plan for Import Control System (ICS2)

ICS2 Project Team 1

ECCG Meeting – 6th December 2017

06/12/2017

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What we did?

  • Activity: Elaboration of the document supported

by the ICS2 Project Group with NL as operational contact point

  • 8 MS (NL, FR, DE, IT, FI, PT, BE, ES) & 5 Trade associations
  • 4 meetings/workshops held (13/14 September; 27/28 September; 11/12

October; 25/26 October)

  • Meeting on 26 October was held together with Risk Managers

 multi-expertise

  • Deliverables of the activity:

▪ 'Transition principles' – input for the work of the PG

▪ ICS2 Transition Strategy & Plan – published for review

  • n 17/11/2017 – on CIRCABC (for ECCG, RIMSCO &

TCG) ▪ Review was open until 28/11/2017

06/12/2017 2

ICS2 Transition Strategy & Plan

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State of Play

  • Comments received from 15 MS (BE, CY, DK, EE,

ES, FI, HU, IE, LT, LU, NL, RO, PL, SE & SI) and WSC

  • => Thank you!
  • Total: 100 comments
  • APOs sent on 01/12/2017
  • Document was updated and re-published on

4/12/2017.

✓ ICS2 Transition Strategy & Plan: validation & acceptance requested from the ECCG today

06/12/2017 3

ICS2 Transition Strategy & Plan

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Top concerns

  • E-screening function for IMS as from Release 1

VS shared e-screening:

  • How it will work as from Release 1?
  • What MS need to implement?
  • What is the impact on the MS IT capacity

(volumetric of ENS data)?

  • How the releases defined articulate with the

blocks?

  • «Declarations lodged instead of ENS »: are they

in the scope?

  • The length of the parallel run

06/12/2017 4

ICS2 Transition Strategy & Plan

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Objective of the ICS2 Transition Plan and Strategy

  • Determine the best transition strategy between ICS1 and ICS2

taking into account factors such as: ─ Impact of the ICS2 block-based approach constraints i.e.

  • IT Capacity provided by the Blocks
  • Volumetrics (by type of transport & business model)
  • Functional scope to be covered incrementally

─ National developments to carry out; ─ Readiness of Trade; ─ Transition duration etc.

  • Define when ICS1 can be phased out.
  • Elaborate a roadmap for ICS2 business roll out.

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ICS2 Transition Strategy & Plan

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Starting point: The bloc based approach from 2016

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We had to find a strategy to define the roll out plan "how it can be actually done?"

  • Define phasing in scenarios for ICS2 (business roll
  • ut plan)
  • Define when the ICS1 system can be phased out
  • Define parallel run between ICS1 and ICS2

ICS2 Transition Strategy & Plan

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The Methodology…

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  • Options
  • Block constraints
  • Assumptions
  • Criteria
  • Criteria weight

List of scenario scores

  • Global score

Step 1: Identify potential scenario Step 2: Assess the scenarios Step 3: Identify best scenario

List of potential scenario scores Best Scenario

ICS2 Transition Strategy & Plan

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ICS2 Transition Strategy & Plan

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Assessment of scenarios

0.1 0.2 0.3 0.4 0.5 0.6

Disruption of risk management processes Risk of IT interruption Impact on economic

  • perators (Smooth

Operations) Impact on economic

  • perators (Competition)

Impact on MS Number of MS involved Number of EO involved Coverage of the security risk management as from block 1.a Demonstrate strategic and operational improvement earlier i.e. multiple filing… Maximum use of IT capacity (estimated number of ENS) Transition duration

Scenario A (total score: 2.83) Scenario C (total score: 3.08) Scenario E (total score: 1.91) Scenario F (total score: 1.92)

Selected scenario C

Release 1 Release 2 Release 3 Air express pre-loading Postal by Air pre-loading Air general cargo Air express full Rail Maritime Road Postal by Air full

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ICS2 Transition Strategy & Plan

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Short-listed transition scenarios*

  • Scenario A: Sequential transition starting with Postal by Air pre-

loading and Air express pre-loading followed by sequential transition

  • f full Postal by Air, Air express, Air general Cargo, Maritime, Rail,

Road modes.

  • Scenario C: Transition by group starting with Postal Air pre-loading

and Air express pre-loading followed by second group of full Postal by Air, full Air express and Air general cargo , with the last group being Maritime, Rail and Road.

  • Scenario E: Transition by group starting with Air general cargo and

Air express, followed by Postal mode, with last group Maritime, Rail and Road.

  • Scenario F: Transition by group starting with Maritime, followed by

group of Air general cargo and Air express with last group Postal, Rail and Road.

Selected scenario *There were six scenarios identified, but only four of them were short-listed and

further assessed. 06/12/2017 10

ICS2 Transition Strategy & Plan

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The scenario agreed for the ICS2 roll out

R1 R2 R3

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ICS2 Transition Strategy & Plan

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Releases of the selected scenario

Transition by group starting with Postal (Air) and Air express pre-load, followed by full Postal & Air express and Air cargo, with last group being Maritime and Rail & Road.

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ICS2 Transition Strategy & Plan

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Releases of the selected scenario

Release 1: Postal by Air pre-loading and Air express pre-loading

Block 1a  Scaled-down IT capacity ❖ Pre-loading only for − Postal by Air − Air express Block 2.3/R1 ❖ Presentation notification for − Postal by Air only Block 2.3/R1 ❖ Control results for − Postal by Air only Block 1b  Full IT capacity ❖ Full process (incl. Pre- loading and Pre- arrival) − Postal by Air − Air express − General air cargo Block 2.1/R2  Data Analytics for − Full Postal by Air and Air express and Cargo Block 2.3/R2  Controls results for − Full Postal by Air, Air express and Cargo

Release 2: Full Postal by Air, Air express and Cargo

Block 1b  Extended full IT capacity ❖ Full process (incl. Pre- loading and Pre-arrival) for − Maritime − Rail and Road (NCTS phase 6) Block 2.1/R3  Data Analytics for − Maritime, Rail, Road Block 2.3/R3  Controls results for − Maritime, Rail, Road

Release 3: Maritime, Rail, Road Release 4

Block 2.2  Shared e-screening

FULL ICS2

 IT capacity or business function ❖ Process − Transport mode Note: A release entails all activities related to IT implementations and business transformations that will deliver the agreed ICS2 functionalities and features

Operational 15/03/2021 Operational 01/03/2023 Operational 01/03/2024 To be confirmed 13

ICS2 Transition Strategy & Plan

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Publication of ICS2 Common system specifications Block 1a with scaled-down IT capacity

Timeline of the transition

Block 1b with full IT capacity R1 operational: 15/03/2021 Block 2.2: Shared e-Screening Feasibility to be confirmed by 2019 Block 2.1/R2: Analytics for full Air and Postal air Block 2.3/R2: Control results for full Air and Postal by Air Block 2.3 extended Block 2.3/R1: Control results for Postal by Air Block 1b extended Block 2.1 extended R2 operational: 01/03/2023 R3 operational: 01/03/2024 ICS1 phase-out Q1/2025 Parallel run MS Parallel run Trade Air express pre-loading Postal by Air pre-loading Air general cargo Air express full Rail Maritime Road Postal by Air full

Modes of Transport Implementation Blocks

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ICS2 Transition Strategy & Plan

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Release 1: Postal & Air Express pre-loading

▪ Release 1 will implement the postal business model and air express PLACI process

▪ Volume: 65M ENS filings/year for Postal and 53,5M ENS filings/year for air express = 118,5M filings for Release 1 ▪ Postal: 65M => 650M of items (source: IPC and PostEurope – nov 2017)

▪ Added value to the security and safety of goods traffic by Air by:

➢ Starting capacity to analyse and identify high security risks in air transport (Yemen case – 'bomb in a box') ➢ Provision of collection of the ENS data for postal and small consignments of value of less than €22 will plug the existing ICS gaps (exemptions) ➢ providing capability to better identify security and safety risks from goods moving through Postal supply chains.

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ICS2 Transition Strategy & Plan

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Release 1: Illustrative for Postal by air

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ICS2 Transition Strategy & Plan

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ICS2 R1: Step by step for Postal

Postal operator at destination Carrier Common Repository MS PLACI MS actual COFE MS Referred in ENS Preloading Presentation & Control

F43 filing

STI

F44 filing

RMS IMS

Confirmed hits RfI, RfS RfI, RfS

RA PLACI & S&S

PLACI dataset F43 filing Response to RfI/RfS request

Decision

  • n PLACI

RA

DNL Assessment complete

Controls at destination assigned

RA results Presentation notification to

  • ffice of exchange

Presentation data

Matching items to be controlled Control at destination (office of exchange)

Control results Confirmed IMS hits

e-screening Pre-arrival & Arrival (only in Release 2) 06/12/2017 17

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Postal pre-loading process for Release 1

  • At pre-loading:
  • Sends the postal items (F43) filings to the MS of destination
  • MS of destination carry out the 'air cargo security' and the 'security & safety risk'

analysis and sends a message back to the operator (worst case: 'do not load';

  • ther: request for more information or HRCM screening)
  • Only MS refered in ENS PLACI filings will act as an IMS
  • Postal operator sends the receptacle data (F44 filing) to the MS of destination

>>>>>>> SHIPPING<<<<<<<<

  • Pre-arrival and arrival:
  • Related filings are not in the scope of Release 1 – so the F42 by the carrier and

presentation at actual COFE is not covered (only in Release 2)

  • At destination: the postal operator at destination send the presentation

notification (receptacle data) to the office of exchange

  • MS customs at destination can check from the Common Repository if controls

were assigned to any of the items presented and carries out the related control.

  • MS of control records and communicates results to the Common Repository

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ICS2 Transition Strategy & Plan

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Release 1: Illustrative for Air Express

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ICS2 R1: Step by step for Air Express

Express Integrator Carrier Common Repository MS PLACI MS actual COFE MS Referred in ENS Preloading Presentation & Control (Only in Release 2)

F32 filing

STI RMS

Confirmed hits RfI, RfS RfI, RfS

RA PLACI e-screening

PLACI dataset F32 filing Response to RfI/RfS request

Decision on PLACI RA

DNL Assessment complete RA results

Prel-arrival & Arrival (Only in Release 2) IMS

Confirmed IMS hits

06/12/2017 20

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Release 2

▪ Release 2 will complete the UCC ENS legal requirements in the air

transport sector and close the existing gaps and weaknesses of the ICS (e.g. air cargo data quality)

▪ Added value to the security and safety of goods traffic by Air by:

06/12/2017 21

Existing ICS gaps in Air:

  • 100% gap in postal goods;
  • 31% gap in express consignments (value less than €22);

Weakness in Air:

  • 60-90% of ENS in air cargo of inadequate data quality not allowing for a proper

security and safety risk analysis. ICS2 Transition Strategy & Plan

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Release 3

  • Release 3 will complete the UCC ENS legal requirements in the

maritime, road and rail transport sector and close the existing gaps and weaknesses of the ICS. Example for the Maritime below.

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Existing ICS gaps and weaknesses in Maritime, Road and Rail

  • Around 60% of ENS in the current ICS contain inadequate information for a proper

security and safety risk analysis (e.g. on average in each 12.000-container vessel, the EU COFE cannot properly assess security and safety risks efficiently for 7.200 containers).

  • Similar proportion of inadequate quality of data is applicable also to road and rail

transport. ICS2 Transition Strategy & Plan

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Next steps

▪ NOW: Validation of the document by ECCG, RIMSCO and review by TCG

Approval of the document

▪ The endorsement by CPG on 12-13 December

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ICS2 Transition Strategy & Plan

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Thank you!!!

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List of identified Scenarios

Grouping Scenario Description Set 1 Starting with Postal by Air pre- loading and Air express pre- loading Scenario A Sequential transition starting with Postal by Air pre-loading and Air express pre-loading followed by sequential transition of full Postal by Air, Air express, Air general cargo, Maritime, Rail and Road modes Scenario B Sequential transition starting with Postal by Air pre-loading and Air express pre-loading in Block 1.a followed by a “big bang” of all other transport modes in Block 1.b Scenario C Transition by group starting with Postal by Air pre-loading and Air express pre-loading followed by second group of full Postal by Air, full Air express and Air general cargo, with last group being Maritime, Rail and Road. Set 2 Starting with Air general cargo and Air express Scenario D Sequential transition starting with Air general cargo followed by sequential transition of Postal, Air express, Maritime, Rail and Road modes. Scenario E Transition by group starting with Air general cargo and Air express, followed by Postal mode, with last group Maritime, Rail and Road Set 3 Starting with Maritime Scenario F Transition by group starting with Maritime, followed by group of Air general cargo and Air express with last group Postal, Rail and Road Scenario G Transition by group starting with Maritime, with Postal being in the middle. Scenario H Transition by group, starting with Maritime, Rail and Road, followed by group of Air general cargo and Air express with Postal being last mode.

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ICS2 Roll out – Business & IT

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SCOPE OF THE SCENARIOS

Scenario C: Postal & air express pre-loading on Block 1a

Updated 19/10/2017

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RELEASE 1

Functional definition: Postal by Air pre-loading and Air express pre-loading

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RELEASE 2

Functional definition: full Postal by Air, Air express and Air cargo (general)

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RELEASE 3

Functional definition: Maritime, Rail and Road

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