How to Give a Lousy Presentation Rusty Schroedel Vice-President - - PowerPoint PPT Presentation

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How to Give a Lousy Presentation Rusty Schroedel Vice-President - - PowerPoint PPT Presentation

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How to Give a Lousy Presentation Rusty Schroedel Vice-President AECOM April 4, 2010 Public Speaking One of Peoples Biggest Fears Butterflies are Your Friends The Audience is On Your Side True for Technical and Business Presentations

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How to Give a Lousy Presentation

Rusty Schroedel Vice-President AECOM

April 4, 2010

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Public Speaking

One of People’s Biggest Fears Butterflies are Your Friends The Audience is On Your Side

  • True for Technical and Business Presentations
  • Not True for Controversial Public Presentations?

Good Speakers are Made, Not Born Best Talks are Told Like a Story, Not Read

April 6, 2011 Page 2 How to Give a Lousy Presentation

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SLIDE 3

Presentation Outline

  • Before Your Presentation

– Preparation – Organization – Practice

  • Visual Aids
  • Presentation Mechanics
  • Conclusions and Recommendations
  • Credits

April 4, 2011 How to Give A Lousy Presentation Page 3

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SLIDE 4

Preparation

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SLIDE 5

Analyze Your Audience

Their Level of Knowledge Their Concerns and Interets Define Your Message

April 6, 2011 Page 5 How to Give a Lousy Presentation

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SLIDE 6

Getting Started

Define Your Objective Collect Materials Define Your Message Consider the Situation

April 6, 2011 Page 6 How to Give a Lousy Presentation

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SLIDE 7

Organization

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SLIDE 8

Outline Your Presentation

  • Introduction
  • Body
  • Conclusion

“Tell them w hat you are going to tell them, tell them, tell them w hat you told them.”

April 6, 2011 Page 8 How to Give a Lousy Presentation

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SLIDE 9

Why Outline Presentation?

  • Tests Logic
  • Coordinates Presentation
  • Tests Coherence and Relationship of Items
  • Helps Define Use of Time

April 6, 2011 Page 9 How to Give a Lousy Presentation

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SLIDE 10

Constructing an Outline

  • Review Collected Materials
  • Determine Central Theme
  • Organize Presentation Sections
  • Estimate Timing

April 6, 2011 Page 10 How to Give a Lousy Presentation

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SLIDE 11

Practice

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Practice

  • Number of Times Based on Your Comfort Level
  • Create/Revise/Edit Notes (if required)
  • Check Spelling
  • Anticipate Questions/Reactions
  • Gain Confidence

April 6, 2011 Page 12 How to Give a Lousy Presentation

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SLIDE 13

Aoccdrnig to rscheearch at Cmabrigde Uinervtisy, it deosn’t mttaer in waht

  • redr the ltteers in a wrod are, the olny

iprmoetnt tihng is taht the frist and lsat ltteer be at the rghit pclae. The rset can be a total mses and you can sitll raed it wouthit a porbelm. Tihs is bcuseae the huamn mnid deos not raed ervey lteter by istlef, but the wrod as a wlohe. Amzanig huh?

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SLIDE 14

Delivery

  • Be Yourself. Be confident.
  • Look at Your Audience
  • Do Not Over-Communicate
  • Do Not Read Slides
  • “Never” Apologize

April 6, 2011 Page 14 How to Give a Lousy Presentation

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SLIDE 15

Visual Aids

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Why Do We Use Visual Aids?

  • Increase Audience

Engagement

  • Improve Message

Comprehension

  • Increase Retention

Rates

  • Explain Complex

Facts and Processes

April 6, 2011 Page 16 How to Give a Lousy Presentation

8931 9842 3713 4092 3882.6 3355.8 1000 2000 3000 4000 5000 6000 7000 8000 9000 10000 BOD Loading (lb/day) Plant Flow (MG) MWh

Comparison of Plant Loading and Electrical Consumption

2003 2004

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SLIDE 17

Why Do We Use Visual Aids? (continued)

  • Reinforce Key Points
  • Make Abstract Ideas

Concrete

  • Leave a Lasting

Impression

  • Impart a Professional

Image

April 6, 2011 Page 17 How to Give a Lousy Presentation

Electricity Requirements for Activated Sludge Wastewater

Wastewater Pumping 14.3% Chlorination 0.3% Belt Press 3.9% Clarifiers 3.2% Grit 1.4% Screens 0.0% Gravity Thickening 0.1% Return Sludge Pumping 0.5%

Aeration 54.1%

Anaerobic Digestion 14.2% Lighting & Buildings 8.1% Derived from data from the Water Environment Energy Conservation Task Force Energy Conservation in Wastewater Treatment

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SLIDE 18

Good Slides Share Common Features

Statement That Makes a Conclusion Not Too Many Words No Content That is Too Small to Read Pictures / Graphics Easy to Follow Orient the Reader to Where You are in the Presentation

How to Give a Lousy Presentation April 6, 2011 Page 18

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SLIDE 19

General Rules for Slides

  • Limit Number of Text Lines to Six
  • Use Upper and Lower Case Letters
  • Use Capitals, Bold, Italics, Underlining Sparingly
  • Keep Text Large and Legible (24 point minimum)
  • Keep Number of Fonts to a Minimum

April 6, 2011 Page 19 How to Give a Lousy Presentation

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General Rules for Slides (continued)

  • Use Same Alignment Throughout Presentation
  • Do Not Center Long Lines of Text
  • Use Pictures and Graphics

– Intermingle with Text – Keep Relevant to the Topic – Keep Emphasis to Major Point

  • Caution on Use of Clip Art

April 6, 2011 Page 20 How to Give a Lousy Presentation

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SLIDE 21

Effective Presentations

  • Font should be plain (stick with it)
  • 4 – 6 lines per slide
  • Visible to all of the room
  • No less than 28 point
  • Use complimentary colors

April 6, 2011 How to Give a Lousy Presentation Page 21

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SLIDE 22

Ideal Colors

  • Black on White

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SLIDE 23

Ideal Colors

  • Black on White
  • White on Black

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SLIDE 24

Ideal Colors

  • Black on White
  • White on Black
  • White on Dark Blue

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SLIDE 25

Ideal Colors

  • Black on White
  • White on Black
  • White on Dark Blue
  • Yellow on Dark Blue

April 6, 2011 Page 25 How to Give a Lousy Presentation

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Colors

  • Avoid Using Red and Green to Differentiate Points
  • Establish and Stick with a Color Scheme
  • Use Sudden Color Change for Effect (Sparingly)

April 6, 2011 Page 26 How to Give a Lousy Presentation

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Transitions and Animation

  • Use Sparingly
  • Maintain Relatively Consistent Approach
  • Avoid “Death by PowerPoint”

April 6, 2011 Page 27 How to Give a Lousy Presentation

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Effective Presentation Mechanics

  • Consider Room Layout
  • Stay on One Side of Line of

Projection and Face the Audience

  • Do Not Be Tied to a Podium
  • Avoid “Follow the Bouncing Laser”
  • Use Laptop as a Monitor

Page 28

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Consider Room Layout to Connect with Your Audience

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Consider Room Layout to Connect with Your Audience

Page 30

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SLIDE 31

Examples

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SLIDE 33
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Conclusions and Recommendations

  • Work to Give Good Presentations
  • Prepare, Organize, Practice
  • Be Yourself and Deliver with Confidence
  • Use Visual Aids Wisely

April 6, 2011 Presentation Title Page 34

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Credits

  • Dave Barber, Public Works Director, Peoria, Illinois
  • Stephanie Reith
  • Kevin Richardson

References

  • “Slide Rules”, by Robert Lindstrom, Windows

Magazine, June 1995

  • “How to Give a Really Lousy Technical Presentation”,

by Joseph Haworth and Dave Reardon, WEFTEC, September 1992

April 6, 2011 How to Give a Lousy Presentation Page 35

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SLIDE 36

Thank You

rusty.schroedel@aecom.com

April 4, 2011