Housekeeping Bathrooms Work locations Food locations Time keeping - - PowerPoint PPT Presentation

Housekeeping

• Bathrooms
• Work locations
• Food locations
• Time keeping
• Childcare

What is CDI?

Namamrita dasa

The Community Development Initiative (CDI) is organized by a team of community members in conjunction with the New Raman Reti Board of Directors.

Our Vision: A loving and well connected family of Krishna devotees, spiritual aspirants, and friends fulfilling Srila Prabhupada’s mission.

Our Mission: To empower and assist our congregation to live happily in New Raman Reti by giving devotees a voice and building a shared vision which will maximize the long term potential of

• ur temple and community.

It all started with...

NRR Community Survey

Followed by...

Conference 1 Explore Conference 2 Analyze Conference 3 Implement

Community Development Conferences

• New Raman Reti's history
• Gauge community pulse
• Identify top focus areas
• Reveal our hearts in confidence

Conference 1 Explore

• Connect around shared interests
• Analyze top focus areas
• Identify realistic goals

Conference 2 Analyze

Conference 3 Implement

• Community empowerment
• Action Team organization and training
• Implementation of action plans

Saturday November 3rd 2018

• 1. Temple Management Support
• 2. ISKCON Mission
• 3. Devotee Relationships
• 4. Crisis Support & Self Help
• 5. Adult Education
• 1. Devotee Relationships 6. Elderly Devotee Support
• 2. ISKCON Mission 7. Devotee Medical Care
• 3. Temple Management Support 8. Business / Networking
• 4. Elderly Care 9. Varṇa

̄ śrama

• 5. Crisis Support / Self help 10. Youth Development

Focus Areas

Community Development Initiative

Agenda

Introduction

Action Team Formation Workshop 1 & 2 12:30 Prasadam / Confusing Rope Workshop 3 & 4 Post-Conference suggestions 4:30 Child care ends

Introduction

Tamohara dasa

Action Committee Formation

Nilacala dasa

Team Greetings

Nilacala dasa

Workshop 1

Team Roles & Responsibilities

DGA Team

Dynamic Governance Alachua (DGA)

• Mukunda
• Kesihanta
• Tamraparni
• Rasaraja
• Atmananda

We’re here to serve . . .

What is Dynamic Governance?

• Participatory process
• Based on equivalence of power
• Also called Sociocracy

○ “socios” those who associate together ○ “ocracy” governance ○ Those who associate & work together, decide together

Why Dynamic Governance?

• Improves decision-making & workflow
• Gives everyone a voice and influence
• Acknowledges the need of those impacted

Dynamic Governance AKA Sociocracy

Governance has 3 main features

• 1. Decision by Consent
• 2. Small semi-autonomous circles
• 3. Continual learning process -

Adaptability

Tools and principles of empowerment 3 Core Values

• Equivalence (everyone’s needs matter)
• Transparency (full access to circle’s information)
• Effectiveness (degree of success in producing desired

results)

Dynamic Governance AKA Sociocracy

Many Voices, One Song

Teams = Circles

We Talk (and Chant) in Rounds

It’s bona fide, prabhus . . .

Srila Prabhupada says...

“...Or you may follow your other plan, but however you do it, do it jointly by combined

• consultation. If you do it jointly in this way, you

will get strength to decide the right thing.”

• -Srila Prabhupada Letter to Hansadutta

(July 11th 1970)

Why Talk in Rounds?

• Everyone gets

a chance to speak

• Everyone gets

a chance to listen

KISS KISP™

Keep It Simple Stupid Prabhus

Dynamic Governance “mantra”

• Good enough for now
• Safe enough to try

Roles & Responsibilities

Why Roles?

• 1. Need for structure
• 2. Effectiveness & clarity
• 3. Build expertize

What Makes a Role Clear?

• Area of focus

(role description)

• Qualifications
• Term
• Performance review

Role of Participant

• Proposes agenda

.items

• Has an equal voice

.in policy decisions

• Participates in the

.work of the group

Types of Roles

• Team (Operational) leader
• Facilitator
• Secretary
• Delegate
• Other (as needed)

Selection Process

• How
• Demonstration
• Exercise

Another “Mantra”

Understand - Explore - Decide

Understand

• 1. Review the role description
• 2. Review the role qualifications
• 3. Determine term for the role
• 4. Consent to the completeness of the lists

Selection Process

Selection Process

Explore

• 1. Write down nomination (Use form on page __ of handouts)
• 2. Do a nomination round (Share who you nominated & why)
• 3. Do a change round (Do you change your nomination

& why or why not)

Decide

• 1. Facilitator proposes candidate (Including term and reasons)
• 2. Consent round
• a. “I consent” or “I have no objection”
• b. “I have an objection”
• c. Facilitator - Ask the proposed person last !
• 3. Announce decision & celebrate OR handle the
• bjection(s)

Selection Process

Handling Objections

• 1. Understand the objection
• 2. Explore options for removing the objection
• 3. Decide on amended or new nomination

Don’t forget to celebrate !

Selection Process

Review Role, Qualifications and Term Nomination and Change Rounds

• Write down nomination
• Share reasons in a round
• Invite changes
• Revise nomination

Consent Round(s)

• Facilitator proposes candidate with the strongest arguments relative to

qualification

• Consent round

○ Deal with objections (seek understanding and make amendments)

• Announce decision

Selection Process Steps

Facilitator roles description

• Facilitates circle meetings
• Pays attention to equivalence during meetings
• Supports / assists planning of agenda
• + 2 post conference tasks

Selection Process

Facilitator Qualifications

• Willing to learn & apply skills
• Being sensitive to the needs of circle members
• Able to wear both facilitator and member hats

Selection Process

Once you’ve selected your Facilitator, have him/her fill out page 4 of Worksheet 1 and remit it to one of the conference organizers. Thank you!

Selection Process

Workshop 2

Communication

Jai Sri Krishna Das (PMI)

Now all my disciples must work combinedly and with cooperation to spread this Sankirtana

• Movement. If you cannot work

together then my work is stopped

• up. Our society is like one big

family and our relationships should be based on love and trust. We must give up fighting spirit and use

• ur intelligence to push ahead.

Ground Rules for Collaboration

• Show up on time and be prepared
• Contribute to the meeting Goals
• Listen with an Open mind
• Attack the problem, not the person
• Close decisions and identify action items
• Record outcomes and follow up
• No side conversations, stay focused on agenda

What/Who are Stakeholders?

• Any person/group

impacted by the outcome

• f a project is a

Stakeholder

• Managing Stakeholders:
• Engage often
• Scope Impact
• Communication

■ Format and Frequency

• Existing Groups

Stakeholder Name Contact Person Phone, Email, Website, Address Impact How much does the project impact them? (Low, Medium, High) Influence How much influence do they have over the project? (Low, Medium, High) What is important to the stakeholder? How could the stakeholder contribute to the project? How could the stakeholder block the project? Strategy for engaging the stakeholder

Exercise: Stakeholder Analysis

Develop a Mission Statement

• Needs to be

specific for your team and the benefits you offer to the community

Examples of Vision & Mission

Vision: A world where everyone has a decent place to live Mission Statement: Seeking to put God’s love into action, Habitat for Humanity brings people together to build homes, communities and hope

Exercise: Create a Mission Statement

Steps Inputs What do you start with? Additional Considerations

1: Ask Questions Start asking questions, like:

• What is it we do?
• What do we create?
• Why does it matter?
• Who does it matter to?

Insights like: “What you do for who” “How your team can differentiate itself” “What makes your efforts special” 2: Brainstorm Based

• n Your

Answers Words you came up with during your initial conversation Phrases that start to make sense 3: Cull Your List of Words Words and/phrases Best phrases narrowed down

Communication Management

• Need a plan based on project

and stakeholder information

• Key questions:
• Who needs what information?
• When will they need it?
• What is the appropriate

format?

• Who sends what? Who says what?

• Formal / Informal
• Written / Verbal
• Internal - within the team
• Facebook, WhatsApp,

Google Messenger, email chain

• External - to the

stakeholders and other entities

Communication Management

Exercise: Identify Your Team’s Communication Management Plan

Meeting Agenda

• Plan/Distribute in advance
• Brief/Focused on

deliverables

• Time for administrative

topics

• Strategic vs. tactical topics
• Time-bound agenda topics

Meeting Minutes

• Include, date, time,

location and attendees

• Decisions and rationale
• Action items / Responsible

party / Time of completion

• Master action and decision

log

Records

• Central storage
• Safe and accessible to all
• Stakeholders
• Agendas, minutes, budget,

reports, presentation, marketing material, surveys, deliverables

• Google gives you 15 GB of free

space to store documents

Prasadam!

followed by.. The Confusing Rope

Workshop 3

Decision Making and Conflict Prevention

DGA Team

Decision Making & Conflict Prevention

How Do We Make Decisions?

What is Consent? “A decision when no one objects” Consent process

• present a proposal
• answer clarifying questions
• quick reactions
• consent (and/or deal with objections)

WIIFM WIIFU™

Benefits: What’s In It For Me Us

Spectrum of Consent

When to Consent?

When a proposal is...

• Clear
• Good enough for now
• Safe enough to try

When you have...

• A term limit
• A way to evaluate decision

Objections are Relevant

Objections are a Gift

Valuable input (concerns in response to a proposal):

• An opinion that “carrying out this

proposal would interfere with our ability to achieve our aims.”

Decision Making & Conflict Prevention

How Dynamic Governance prevents conflicts . . .

• 1. Clear aims and domains
• 2. Clear membership agreements
• 3. Clear role descriptions
• 4. Clear process to reach decisions
• 5. Equivalence - every voice is heard - no one ignored
• 6. Transparency - access to team info and records
• 7. Term limits and periodic reviews/evaluations/feedback

Evaluation / Feedback Loop

Plan / make decision Implement / execute Assess / review

Decision Making Exercise

Proposal: For the remainder of this conference, while in

this room, all cell phones need to be turned OFF and put AWAY. Facilitator (see step by step process on page __ of handouts)

• Present proposal
• Clarifying questions (Do you understand the proposal?)
• Quick Reactions (details)
• Consent round (details)
• Handle objections
• Decide & Celebrate

Workshop 4

Scope

Jai Sri Krishna dasa (PMI)

What Is a Focus Area?

• A collection of initiatives/Projects
• Serves the team in achieving their mission
• Uses resources across organizations (Temples)
• Continuous (OnGoing) by nature
• Can have multiple teams work on the same

focus area

What is a Project?

• Temporary endeavor to create a

product/Service

• Has a clear beginning and an

end

• The beginning is when the project

is initiated (Approved)

• The end is when:
• The objectives are achieved, or
• The objectives cannot be met, or
• The need for the project no longer exists

What is the Scope of Your Project?

• Results/Objectives/Benefits &

Work

• Why do we need to define scope?
• Partial scope, partial project
• Unclear scope/Confusion/

Inaccuracy

• Defining scope = knowing what

needs to be done by whom

Plan Scope Management

• Requirements
• Project scope statement
• WBS
• Formal acceptance of

deliverables

• Change Management
• The goal is definition,

visibility, and control

Collect Requirements to Achieve Your Mission

• Involve Stakeholders
• Measure and Record
• Often organized by

category or type ○ E.G. product, service, resource, quality, regulatory, etc.

• Foundation for

Schedule/Budget

Requirements collection techniques

• Stakeholder meetings,

interviews, surveys

• Engagement with Subject

Matter Experts and Key Opinion Leaders

• Benchmarking
• Document / literature analysis

Requirement # Description (i.e. Service

• r Product)

Requirement Origin Team Priority (H-L-M) Estimate (cost, time) Expected time/ Iteration

1 2 3 4

Requirement Collection Exercise

Scope Statement Creation

• Project scope description
• Deliverables (SMART

Goals)

• Acceptance criteria for

deliverables

• Exclusions
• Constraints
• Assumptions

Exercise: Scope Statement Creation

Post Conference Suggestions

Namamrita dasa

Where do we go from here?

TEAM Binders

• Contacts
• Resources
• Survey
• Meetings

First Meeting’s Checklist

1.Contact team members 2.Finalize meeting schedule 3.Complete team roles 4.Create mission statement 5.Consolidate initial SMART goal

The CDI Commitment

• Provide organizational support through

post-conference training and quarterly check-ins

• Interface w/ temple board
• Create awareness within community

Criteria for CDI Support

• Team members committed to working together
• Completing the first meeting’s Checklist items
• Consistency in Action Team meetings
• Open to receiving support with organization &

accountability

• Transparency & communication

Organizational Structure

Pioneer Valley Cohousing Community

NRR Community Teams

Community General Circle

Devotee Relationships ISKCON Mission Adult Education Elderly Devotee Care Business / Networking Temple Management Support Crisis Support Youth Development Devotee Medical Care Varṇa ̄ śrama

Proposed Circle Structure

Devotee Relationships ISKCON Mission Adult Education Elderly Devotee Care Business / Networking Temple Management Support Crisis Support Youth Development Devotee Medical Care Varṇa ̄ śrama

Community

General Circle Care

Temple Board

Care ISKCON ISKCON Greater

Varṇa ̄ śrama

Education

Community General Circle

Post Conference Training

DGA / PMI

Action Team Feedback

• What went well?
• What could be improved?
• One take-away
• First meeting date

Action Team Recognitions

Mukhya dasi

Community Website

Nilacala dasa

Community Website

• Devotee & Business Listings
• Calendar of Events
• Jobs & Service Opportunities
• Categorized Forums
• Spiritual, Support & Activity Groups

Conference Sponsors

• Jahnava Rico with Bosshardt Realty
• Govinda Syer & Govinda Romero’s

Buckhalter Heating & Air

• Jai Sri Krishna dasa & family
• Namamrita dasa & family

Prasadam

• Jai Sri Krishna dasa
• Stritama dasi
• Kumari Kunti dasi
• Radha dasi Knighten
• Aravind dasa

Child Care

• Pranaya Keli dasi
• Maha Mohini dasi
• Salagrama Sila dasi
• Devala Rsi dasa

Tech Team

• Visvambhara Caitanya dasa

Facilities

• The Alachua Learning Academy
• Krsna Priya dasa

Temple Board

• Mukhya dasi
• Tamohara dasa
• Dinabandhu dasa
• Ekadasi Vrata dasi
• Krsna Kesava dasa
• Mantrini dasi
• Namamrita dasa
• Ranjita dasa
• Rasamrita dasi
• Sri Vrndavana dasi

CDI Team

• Janmastami dasa
• Sukhada dasi
• Nilacala dasa
• Namamrita dasa
• Jaya Radhe dasi
• Jai Sri Krishna dasa
• Pranaya Keli dasi
• Kumari Kunti dasi
• Aravind dasa
• Govinda dasa