EXPERIENCED Chaperone Webinar 1/23/2020 - 2020 Diocesan Youth - - PDF document

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EXPERIENCED Chaperone Webinar 1/23/2020 - 2020 Diocesan Youth Convention 2020 EXPERIENCED Chaperones Webinar (3+ years experience) Webinar Housekeeping Webinar Housekeeping Webinar Housekeeping Webinar Housekeeping All Lines Are Muted

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EXPERIENCED Chaperone Webinar

2020

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Diocesan Youth Convention 2020 EXPERIENCED Chaperones Webinar

(3+ years experience)

Webinar Housekeeping Webinar Housekeeping Webinar Housekeeping Webinar Housekeeping

All Lines Are Muted Type Question Into Q&A Box, Times to Address them Click on hand icon to raise your hand (We will unmute you and you can ask your question) Session is being recorded for playback later REFERENCE GUIDE: dobyouth.org in Convention section, under “For Adult Leaders”

For Questions For Questions For Questions For Questions

John Mann

Hall Duty/Health & Safety

Diane Ruminski

Registration/Payments

Mike Slish

Expo/Awards/ Youth Board/Social Media

Kathy Goller

Safe Environment/ Scholarships/ Breakouts Stations of the Cross

Sarah Leahy

Mainstage

Kaitlin Garrity

Small Groups

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Convention Goals Convention Goals Convention Goals Convention Goals

Healthy, positive experience

f Christian community

Connect with God Know and live Catholic faith more fully Grow in personal wholeness & holiness Evangelize & be Evangelized (share stories of Christ’s action in their lives) Put faith in action as disciples

Christus Vivit/Christ is Alive – most recent

apostolic exhortation from Pope Francis, released March 2019

Pastoral letter after Synod on Young People,

Faith and Vocational Discernment – ties in with National Dialogue and other movements focused on the youth of today

Particular focus on Chapter 4 “A Great

Message for Young People” / kerygma

Friday – God Loves You

Affectionate parent, created in God’s image, infinite worth

Saturday – Jesus Saves You

Power of the cross, salvation from sin, unending forgiveness

Sunday – Christ is Alive/

The Spirit Gives Life Not something from the distant past but Jesus is working in our lives today and wants to be in relationship

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NEW/DIFFERENT for 2020 NEW/DIFFERENT for 2020 NEW/DIFFERENT for 2020 NEW/DIFFERENT for 2020

Online Registration!! (Ref. Guide pg. 7) Hall Duty: Group Leaders exempt; all other Adults and Junior

Advisors do one shift. Only need non-programming time covered (Health and Safety team will cover programming time)

Saturday Morning Mass in Prayer Chapel (Wright Room) Expo – Sign up in advance (online) for Escape Room The Convention will be a donation site for Colvin Cleaners’

Gowns for Prom—you may bring gently used homecoming/prom gowns, shoes, accessories

NEW/DIFFERENT for 2020 NEW/DIFFERENT for 2020 NEW/DIFFERENT for 2020 NEW/DIFFERENT for 2020

Saturday afternoon activities (1:00-4:00 PM) Short Keynote – Katie Prejean McGrady (1:00-1:30 PM) Stations of the Cross service (1:30-2:30 PM) Includes youth and adult witnesses – very brief – for each

station

Explanation of Intergenerational Faith Sharing / Move to smaller

rooms (2:30-3:00 PM)

Intergenerational Faith Sharing (3:00-4:00 PM)

NEW/DIFFERENT for 2020 NEW/DIFFERENT for 2020 NEW/DIFFERENT for 2020 NEW/DIFFERENT for 2020

(Adult Ref Guide (Adult Ref Guide (Adult Ref Guide (Adult Ref Guide p10 p10 p10 p10-

11) 11) 11)

For Intergenerational Faith Sharing Invite adults from your parish to come for the whole

afternoon and participate in your faith sharing groups; invite 2 adults for each small group (Ref. Guide pg. 3)

Use Invitation (in handouts) Youth in small groups (use same groups as parish prayer time) Adult chaperone assigned to lead that group for prayer also

facilitates conversation

“Extra” adults or JA’s can be added in to any of

your groups

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SAME AS 2019 SAME AS 2019 SAME AS 2019 SAME AS 2019

Adoration on Friday night, procession to prayer chapel Saturday evening – 2 different locations – Reconciliation &

Parish Prayer Time; start at one pre-assigned location/activity and move to the other when your group is done

Adult Breakouts – Saturday 11 AM

Breakout w Katie Prejean McGrady – Praying with and for Our Teens – training for any adults who are new at

leading Parish Prayer Time

SAME AS 2019 SAME AS 2019 SAME AS 2019 SAME AS 2019

No saving seats for general sessions until Ballroom is open Please do not use the stairs with your group Pizza Ordering Times

Friday 5:45-6:45 PM Saturday – DURING LUNCH – 12:00-1:00 PM

Parish Prayer Time Parish Prayer Time Parish Prayer Time Parish Prayer Time

(Adult Ref Guide (Adult Ref Guide (Adult Ref Guide (Adult Ref Guide pg. 10

pg. 10
pg. 10
pg. 10-
11

11 11 11) ) ) )

Sat Night – Intentional Parish Group Prayer No more than 5-6 teens in pre-arranged groups

Group Leader sets groups BEFORE Convention
Same groups you’ll use for Intergenerational Faith Sharing
Be sure your teens know whose group they are in/get to know

their group Each needs a designated Adult Facilitator (no Jr Advisors)

Should be comfortable facilitating discussion with teens and with

leading prayer and praying with teens

Will follow up with teens in group post Convention

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Parish Prayer Time Parish Prayer Time Parish Prayer Time Parish Prayer Time

(Adult Ref Guide pg. 10 (Adult Ref Guide pg. 10 (Adult Ref Guide pg. 10 (Adult Ref Guide pg. 10-

11 11 11) ) ) )

Preparing Adults to Lead Parish Prayer Time

Group Leaders: Prepare them yourselves in advance; consider practicing as an adult group, or do it with your teens to prepare them too!

Workshop: “Praying With…”

Sat. Feb. 22; 9:30 – 11:30 AM at Annunciation in Elma

Workshop on site during Breakouts (Sat. 11 AM – 12 PM)

BRINGING IT HOME BRINGING IT HOME BRINGING IT HOME BRINGING IT HOME

Resource Guide

Coming soon!
from Lifelong Faith Formation &

Youth & Young Adult Ministry

Connects Convention theme to the Confirmation curriculum
Provides resources (video links) and suggestions for how to follow up

with your teens after Convention

Ways to use ChristusVivit as a ministry resource
Will send to group leaders/youth ministry leaders as soon as it’s

available

(Adult Ref. Guide pg. (Adult Ref. Guide pg. (Adult Ref. Guide pg. (Adult Ref. Guide pg. 14) 14) 14) 14)

BRINGING IT HOME BRINGING IT HOME BRINGING IT HOME BRINGING IT HOME

Small Discipleship Groups – CHRISTUS VIVIT Discipleship

Group Resource, Youth Edition! (coming soon)

At regular youth nights/faith formation check in…

Have you noticed times when Christ seemed alive in your life this week?

Follow up with your Parish Small Group members based on what they

shared during the Convention, esp. during Parish Prayer Time

Gather again as small community after if possible
At least phone call
Plug your “on fire” teens into deeper opportunities … Like the Catholic

Leadership Institute and On the Road!

(Adult Ref. Guide pg. 15) (Adult Ref. Guide pg. 15) (Adult Ref. Guide pg. 15) (Adult Ref. Guide pg. 15)

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SOCIAL MEDIA SOCIAL MEDIA SOCIAL MEDIA SOCIAL MEDIA

Facebook.com/BuffaloCatholicYouth

@YoungFaithWNY @YoungFaithWNY

#ChristLives2020

Two Steps

GROUP Registration – Group Leader completes

Group leader contact info, Safe Environment compliance letter,

Parish Dinner Info, Profile of each attendee – with EMAIL ADDRESS, Rooming List 2.

INDIVIDUAL Registration – EACH person (or parent) completes

Complete contact info, Package choice, Involvement, Emergency

contacts and health information, Permissions and releases, Payment

Watch tutorial videos for help

Online Registration Online Registration Online Registration Online Registration (Adult Ref Guide (Adult Ref Guide (Adult Ref Guide (Adult Ref Guide pg pg pg pg 6 6 6 6) ) ) )

Group Leaders –View Only Admins

Group Leaders will be set up as View Only Admins in the Individual registration system

This will allow you to keep track of your group’s registrations, view

medical information, know who to follow up with

Tutorial video under “For Adult Leaders” explains how to use this

system 2.

Don’t need to keep hard copies of the Permission slips with you; all/most will be online documents/e-signatures

We can print quickly onsite if needed

Online Registration Online Registration Online Registration Online Registration (Adult Ref Guide (Adult Ref Guide (Adult Ref Guide (Adult Ref Guide pg pg pg pg 6 6 6 6) ) ) )

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PRE PRE PRE PRE-

Convention

Convention Convention Convention – – – – Important Dates Important Dates Important Dates Important Dates

Registration cut-off dates (Adult Ref Guide pg 6):

Registration is due 1/24, please register ASAP Changes and additions at no charge until Fri 2/7 at 4:30pm $10 per change 2/7 until 2/14 No room changes or additions to Hotel after 12pm on 2/14

Partial Packages still available after that, but not overnights Cancellations – can be done by parents online until 2/7; after 2/7 must

be sent in writing to Diane Ruminski prior to on-site registration for a refund (minus $25)

Sign up for Hall Duty by 2/14 Sign up is part of Individual Online Registration process! Banners – Deadline 2/25 (Reference Guide pg 3)

Remind Your Youth! Remind Your Youth! Remind Your Youth! Remind Your Youth!

Expo

Sign up in advance online for Escape Room Bring gently used prom/homecoming gowns, shoes, accessories Bring $ for snacks and vendors

Coffee House on Friday & Saturday (bring instruments) Collection on Sunday – National Federation for

Catholic Youth Ministry & Diocesan Scholarship Fund

Review Rules w /Youth before Convention –

esp. Illegal substances & Dress Code

(Adult Ref Guide pgs 7-8)

Invite Your Youth! Invite Your Youth! Invite Your Youth! Invite Your Youth!

Liturgical/Music Ministers Music Rehearsals: Feb. 4, 18, 27 (7-9 PM) at St. Bernard’s, 1990 Clinton Street, Buffalo

Mary Palmer marypalmermusic@gmail.com

Lectors, EM, Altar Servers, etc.: Contact Mike Mixed Parish Small Group Leaders (youth/JA) – Training at Our Lady of the Sacred Heart, Orchard Park (must attend 1 session): Saturday, Feb 8th - 10:00AM – 1:00 PM Thursday, Feb 13th - 6:00 PM to 9:00 PM Sign Up: dobyouth.org under Upcoming Events

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May bring snacks/food into hotel rooms; no appliances

No outside food in banquet rooms or restaurant

Two meals provided – Sat. Lunch & Sun. Brunch – **communicate special needs in advance in online registration Grab-and-go breakfast available Sat. morning in Coffee Shop (lobby) Late-night Pizza: NOTE ORDERING TIMES!!

Delivery in Expo 15 minutes before the end of activities

Event Reminders Event Reminders Event Reminders Event Reminders – – – – Food Food Food Food (Adult Ref Guide

(Adult Ref Guide (Adult Ref Guide (Adult Ref Guide pg pg pg pg 4) 4) 4) 4)

Parish Dinners (Saturday) – may go out or stay in

Buffalo Grand – Paul Siradas; 716-517-9979;

psiradas@buffalogrand.com; Menu/Reservation Info at dobyouth.org under “For Adult Leaders”

Other nearby restaurants – eg. Pearl Street Grille Be sure to fill in your parish dinner plans in the

GROUP registration system.

Event Reminders Event Reminders Event Reminders Event Reminders – – – – Food Food Food Food (Adult Ref Guide

(Adult Ref Guide (Adult Ref Guide (Adult Ref Guide pg pg pg pg 4) 4) 4) 4)

Be sure to review Pages 5-10 for details about

 Check in procedures  Late arrivals, early departures  Rules & Dress Code  Meeting with your group in a hotel room  Junior Advisors

Event Reminders Event Reminders Event Reminders Event Reminders

(HIGHLIGHT (HIGHLIGHT (HIGHLIGHT (HIGHLIGHT pg pg pg pg 5 5 5 5-

10 10 10 – – – – Adult Reference Guide) Adult Reference Guide) Adult Reference Guide) Adult Reference Guide)

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In Particular:

 Signing in and out:

Every person who leaves MUST sign out at Room 321. If they return, they MUST sign back in at Room 321.

 Please help chaperone the dance!  Luggage storage:

If your group is leaving prior to the end of Mass, please do

NOT store luggage in ballrooms. Please don’t ask our staff or team to miss Mass.

Event Reminders Event Reminders Event Reminders Event Reminders

Be sure to review Pages 11-12 for details about

Evacuation Plan Active Shooter protocols How to respond to emergencies How to handle youth with illness

Emergency Protocols Emergency Protocols Emergency Protocols Emergency Protocols

(HIGHLIGHT (HIGHLIGHT (HIGHLIGHT (HIGHLIGHT pg pg pg pg 11 11 11 11-

13 13 13 – – – – Adult Reference Guide) Adult Reference Guide) Adult Reference Guide) Adult Reference Guide)

New this year: Group Leaders exempt from Hall Duty All other Adults/Junior Advisors coming for the whole weekend MUST do Hall Duty Shifts are only for non-programming time Health & Safety Team will cover during programming time Sign up is part of the registration process in the Individual Online Registration system

Select a shift after you select your Convention package registration If you are helping with Room Check, do not sign up for shifts which conflict with room check

Event Reminders Event Reminders Event Reminders Event Reminders – – – – Hall Duty Hall Duty Hall Duty Hall Duty

(Adult Ref Guide (Adult Ref Guide (Adult Ref Guide (Adult Ref Guide pg pg pg pg 13) 13) 13) 13)

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Group Leaders (ONE per Group) meet in Coffee House at 11:10pm on Fri and 11:40pm on Sat. to receive instructions Prearrange to meet your other Adult Chaperone(s) on floors for Room Check – no Jr Advisors Check that your youth are “tucked in,” read them announcements, pray with them Group Leaders only - Return Room Check Report to Room 812 (Hospitality Suite)