Hi Hidden dden Springs Springs Ranch Ranch No No 8 2016 Annual - - PowerPoint PPT Presentation
Hi Hidden dden Springs Springs Ranch Ranch No No 8 2016 Annual Meeting January 12, 2016 Agenda Call to order Report on quorum Introductions Approval of minutes of 2015 annual meeting Presidents report Landscaping
Budget Actual Annual Landscape Maintenance 16,560 16,560 Water 3,150 5,337 Irrigation System Repairs 2,301 2,568 Other Landscape Maintenance 1,000 1,523 Lime, Gas & Electric, Lighting 1,545 1,598 TOTAL Annual Landscape 24,556 27,586 Landscape Projects Santa Anita Tree Removal and Sidewalk Repairs 9,924 9,924 Santa Anita Irrigation Repairs and Cleanup ‐ 2,743 Rosemont Tree Pruning ‐ East and Middle 2,940 2,940 Arborvitae Trimming and Maintenance 2,500 2,500 Entrance Plantings and Lighting 1,250 1,140 TOTAL Landscape Projects 16,614 19,247 TOTAL Landscape Expenses 41,170 46,833
Total HOA City Tree Removal (16) 5,965 5,965
8,850 8,850 Sidewalk Repairs 3,965 3,965
1,243 1,243
1,500 1,500
12,673 8,850 100% 59% 41% Total Project Costs Project Split
Budget Projected Administrative Bookkeeping Service ‐ ‐ Other Administrative Expenses 300 4 Mailing_Postage 300 360 Meetings 500 129 Post Office Box 130 130 Professional Fees (Legal and Tax) 1,000 573 Property Insurance 1,005 1,011 State_filing 50 50 Web Domain & Hosting 100 ‐ TOTAL Administrative 3,385 2,257
Budget Projected INCOME Assessments 36,310 34,838 New Owner Transfer / Setup Fees @ $50 / $100 500 TOTAL INCOME 36,310 35,338 EXPENSES TOTAL Administrative 3,385 2,257 Total Annual Landscape 24,556 27,586 Total Landscape Projects 16,614 19,247 TOTAL EXPENSES 44,555 49,090 NET CHANGE (8,245) (13,752) CHECKING, SAVINGS AND CD End of Year Balances (Projected) 29,508 24,001
Situation: Monument signs set the tone for what is inside the development Existing signs are approximately 30 years old Signs are weathered and wooden frames are rotting Obtained expert opinions and three bids Repair of existing signs would cost about the same as replacement Proposal: Sign panel material – Dibond, aluminum composite material Sign color – Dranodic, a baked on finish Letters – Brushed aluminum on PVC substrate Design – The signs will be the same size as the existing signs, and look like a “new” version of the existing signs Estimated life 15 to 20+ years Walls will be power washed to provide a clean base Approximate timing is April 2016 Proposed budget is $6,950
2016 Landscaping Budget
‘15 Proj ‘16 Budget Annual Landscape Maintenance 16,560 16,560 Water 5,337 4,000 Irrigation System Repairs 2,568 2,500 Other Landscape Maintenance 1,523 1,000 Lime, Gas & Electric, Lighting 1,598 1,560 TOTAL Annual Landscape 27,586 25,620 Landscape Projects Santa Anita Tree Removal /Sidewalk Project 12,667 ‐ Rosemont Tree Pruning ‐ East / Middle / West 2,940 1,800 Arborvitae Trimming and Maintenance 2,500 960 Entrance Plantings and Lighting 1,140 800 Monument Sign Replacements ‐ 6,950 Bank Dusting ‐ 500 Mail Box Maintenance ‐ 250 TOTAL Landscape Projects 19,247 11,260 TOTAL Landscape Expenses 46,833 36,880
‘15 Proj ‘16 Budget Administrative Bookkeeping Service ‐ 2,700 Other Administrative Expenses 4 300 Mailing_Postage 360 300 Meetings 129 200 Post Office Box 130 130 Professional Fees (Legal and Tax) 573 1,400 Property Insurance 1,011 1,100 State_filing 50 50 Web Domain & Hosting ‐ 100 TOTAL Administrative 2,257 6,280
‘15 Proj ‘16 Budget INCOME $300 $360 Assessments 34,838 42,660 New Owner Transfer / Setup Fees @ $50 / $100 500 500 TOTAL INCOME 35,338 43,160 EXPENSES TOTAL Administrative 2,257 6,280 Total Annual Landscape 27,586 25,620 Total Landscape Projects 19,247 11,260 TOTAL EXPENSES 49,090 43,160 NET CHANGE (13,752) ‐ CHECKING, SAVINGS AND CD End of Year Balances (Projected) 24,001 24,001