Hebron Capital Improvement Plan Committee 2018 2019 CIP - - PowerPoint PPT Presentation

2018 – 2019 CIP Recommendations Presented to: Hebron Board of Selectmen and Hebron Board of Finance March 1, 2018

Hebron Capital Improvement Plan Committee

Foote Farm November 21, 2008

• Charles Daniels (Chairman)

Parks and Recreation

• Mal Leichter (Vice Chairman)

Board of Finance

• Clara O’Brien

Board of Selectmen

• Kevin Kelly

Public Works Department

• Nick Wallick

Fire Department

• Jeffrey

Cormier Planning & Zoning

• Kathy Williams

Board of Education

• David Morrison

Citizen at Large

• Tiffany Ventura Thiele

Citizen at Large

• Keith Petit

Citizen at Large - Alternate

CIP Committee Members

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• Firefighter SCBA Replacement - 42 units
• Snow Removal Machinery for Town sidewalks – Parks & Recreation
• Front Loader - Public Works
• Asbestos abatement Hebron Main Vault & additional storage units
• 20 ton Trailer replacement – Public Works

Ongoing Funding

• Ambulance 510 replacement
• Hebron Center sidewalk plan
• Library roof and HVAC replacement
• Peters House Restoration

CIP Projects Completed in the Past Fiscal Year

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CIP Funding Priorities

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Funding priority will be determined by the CIP Committee categorizing projects as Core, Essential, or Discretionary. The Town’s master facility maintenance schedule must be considered when evaluating projects. This schedule will predict major renovations or maintenance projects such as roof replacements. Core projects

• Health and safety
• State and/or federal mandates
• Completion of a phase of a previously approved project, if other wise a program or

system would not be operational Essential Projects

• Facilities/equipment maintenance
• Positive fiscal impact
• Produces a cost avoidance
• Conformance with plans or policies
• Project interdependence
• Severity of need for the project
• Outside agency grants
• Leverage of Town dollars

Discretionary projects – funded only if all Core and Essential projects have been funded

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2018 – 2019 Recommendations

CIP COMMITTEE RECOMMENDATIONS BY DEPARTMENT – JANUARY 24, 2018

AMOUNT PRIORITY Public Works Department Road Resurfacing and Road Improvements 276,838

1 Bucket Truck

162,000

15

Fire Department

Ambulance 510

35,000

2 Service 110

55,000

5 Engine Tanker 310 - Refurbish

50,000 6

Utility 310

27,921 8 Hebron Board of Education

Fire Protection Control Panel - Gilead Hill School

28,412

9

Douglas Library of Hebron

Douglas Library HVAC Systems Replacement

93,000

7 Douglas Library Windows

25,000

12

Miscellaneous

Hebron Center Sidewalk Plan - Senior Center, HES, NC - LOTCIP

18,000 3 Wall Street Sidewalks 25,000

4 ACO/Building Maintainer Truck - Replace 2005 Ford Pick Up

31,000 10

Police Department Emergency Messaging Sign

32,813 11 Peters House Restoration 40,000

13 Town Buildings - Security Measures

30,000 14

TOTAL 929,984

2018 – 2019 Priority Order

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PROJECT AMOUNT PRIORITY

Road Resurfacing and Road Improvements 276,838 1 Ambulance 510 - Fire Department 35,000 2 Hebron Center Sidewalk Plan - Senior Center, HES, NC - LOTCIP 18,000 3 Wall Street Sidewalks 25,000 4 Service 110 - Fire Department 55,000 5 Engine Tanker 310 - Refurbish - Fire Department 50,000 6 Douglas Library HVAC Systems Replacement - Douglas Library 93,000 7 Utility 310 - Fire Department 27,921 8 Fire Protection Control Panel - Gilead Hill School 28,412 9 ACO/Building Maintainer Truck - Replace 2005 Ford Pick Up 31,000 10 Police Department Emergency Messaging Sign 32,813 11 Douglas Library Windows - Douglas Library 25,000 12 Peters House Restoration 40,000 13 Town Buildings - Security Measures 30,000 14 Bucket Truck - Public Works Department 162,000 15

TOTAL 929,984

CIP COMMITTEE RECOMMENDATIONS – JANUARY 24, 2018

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Hebron Road Maintenance Resurfacing and Repair

Department Public Works Prior Funding On-Going Recommendation $276,838 Priority # 1

• 80 Miles of road worth approximately $34 Million
• Continuing with timely maintenance is cheaper than deferring when deteriorated
• Must be part of CIP to be eligible for LOCIP (Local Capital Improvement Pgm.)

Chip Seal $1.85 Sq./Yard

Overlay $6.24 Sq./Yard Reconstruction $18.00 Sq./Yard

• Safer Roads to Travel
• Quicker Emergency response (including snow)
• More comfortable ride
• Less wear on vehicles
• Efficient and Economical Preservation of our largest town asset

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Ambulance 510 Replacement

Department Fire Department Prior Funding $190,000 Recommendation $35,000 Priority # 2

• Final year of planned 3 year funding – Altered 2017 estimate
• 15 years old: 2002
• Current mileage: 104,146
• Current engine hours: 5,876
• Significant undercarriage damage from winter road treatments
• Reuse many components from existing 510

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Hebron Center Sidewalk Plan (LOTCIP Grant) Continued on next page

Department Planning & Development Prior Funding $100,000 Recommendation $18,000 Priority # 3

• Funding based on the award of State LOTCIP grant
• Year 3 of a 3 year contribution; $41,000, $59,000, 18,000
• Town funding for survey, engineering, and project administration only
• Total construction to be funded by an awarded grant of $830,000
• Sidewalk from Rte. 66/85 down Rte.85, past Senior Center down to Hebron

Elementary, cross to Kinney Road, then continue past Holy Family Church down to Country Farms (Sunnyside) plaza

Hebron Center Sidewalk Plan (Continued)

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Wall Street Sidewalks

Continued on next page Department Planning & Development Prior Funding none Recommendation $25,000 Partial Priority # 4

• This request meets the Health & Safety concerns
• Sidewalks now extend from Main Street north to RHAM. This project would

extend these sidewalks from RHAM, along the west side of Wall Street north to Ridge Road. This would be a five foot wide concrete sidewalk 1,670 feet in length constructed in the State right-of-way, except for a small area leading from the RHAM campus. A proposed crosswalk will be on the RHAM driveway

• Total cost estimates are $174,000
• Typical walk of this type has life expectancy of 25 years

Note date 2/20/1994

The auto is on other side

• f road to avoid walkers

Wall Street Sidewalks (Continued)

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Service 110

Department Fire Department Prior Funding none Recommendation $55,000 Priority # 5

• The 1994 Ford E-350 has 68,000 miles
• Very rusty & in poor mechanical condition - Smokes when running

UTILIZED FOR:

• TRAFFIC CONTROL,

MOTOR VEHICLES ACCIDENTS, WIRES DOWN CALLS

• MEDICAL CALLS
• WEATHER RELATED

CALLS

• FIRE SUPPORT
• MINIMIZE LARGER

VEHICLES AND CREWS ON ROAD

• MAINTAINERS,

ERRANDS AND CHORES, (WE USE THE AMBULANCES)

Replacement for Service 110

Driver side floor

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Engine Tanker 310 - Refurbish

Department Fire Department Prior Funding none Recommendation $50,000 partial Priority # 6

• Pump tested & repaired along with the valves. Valve packing and seals
• If funds remain, evaluate the next test for safety - emergency LED light package.
• The goal is to bring the truck up to current safety standards
• 1998 KME Engine-tank
• Assigned to Station 1 , Transferred to 3
• 31,416 Miles
• 3,271 Hours
• Fire attack, North end of Hebron
• 1,000 Gallon Tank

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Department Douglas Library Prior Funding $112,000 Recommendation $93,000 Priority # 7

Douglas Library HVAC Replacement/Update

• Anticipated construction funding through CIP FY 2018-2019
• Flat roof will need to be replaced at the same time.
• This will complete the current heating and environmental control system for

the entire building in order to consistently manage temperature, humidity and air filtration for entire building environment

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Utility 310 with Trailer

Department Fire Department Prior Funding none Recommendation $27,921 Priority # 8

Replaces Forestry 310 which is out of service

• To improve response time to the North end of Hebron, i.e.: Tallwood, Gay City
• This vehicle will accommodate tires or tracks (as shown)
• Deep snow search vehicle. There was a recent call for an actual search situation
• Replaces Forestry 310 for brush fire calls. A current trend in the industry

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Fire Protection Control Panel Gilead Hill School

Department Board of Education Prior Funding none Recommendation $28,412 Priority # 9

• The current system, was last replaced in 1999 has reached its capacity.
• This panel provides electricity & signals to the fire annunciator, fire/smoke

alarms & carbon dioxide detectors. Simplex 4100ES Fire

Alarm Control Panel Operator Interface

Hebron CIP Committee 18

ACO / Building Maintainer Truck

Department Miscellaneous Prior Funding none Recommendation $31,000 Priority # 10

• Replace the 2005 Ford Pick-up that has 157,00 miles
• Extensive rust and damage to undercarriage, fuel tank, & spare tire mount
• New truck to have extended cab

1-Mar-18

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Police Department Emergency Messaging Sign

Department Police & Town Wide Prior Funding none Recommendation $32,813 Priority # 11

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Douglas Library Windows

Department Douglas Library Prior Funding none Recommendation $25,000 Priority # 12

• Replacement Anderson Eagle window sashes for entire building
• The current windows are from the 1999 building renovation / addition
• Some windows and seals have failed
• The Public Building Committee has advised the project can be completed in phases
• Funding should be approved as windows are needed over the next several years

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Peters House Restoration

Continued on next page Department Planning & Development Prior Funding $80,000 Recommendation $40,000 Priority # 13 ($20k towards matching grant)

• Restoration is required to make the building safe and available for public use
• Previous restoration was accomplished with grants $288,000. CIP $140,000
• Volunteer expertise and labor has been essential
• Expertise applied to many restoration functions being completed by Volunteers

Basement & 2nd floor stairs Refinishing walls, molding, & doors Below: The reproduction

• f replacement beams

Peters House Restoration (Continued)

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Electrical & plumbing

Wall work & lamp installation

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Town Buildings – Security Measures

Department Miscellaneous Prior Funding none Recommendation $30,000 Priority # 14

• Security of Hebron’s staff & facilities is a priority
• Install new security measures including: fire alarms, burglar alarms,

access control systems, & video systems.

• The type of device installation depends on each building’s situation & exposure
• Town Hall, Horton House, Library, Senior Center, Burnt Hill Parks Office,

Public Works, & Company Fire house #1, #2, & #3

• A recent study was completed by a security company for the town

Outdoor Cameras Keypads Internal Video Fire & Burglary sensors The pictured are only examples of security devices and are not the type suggested by the security company

Bucket Truck

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Department Public Works Prior Funding none Recommendation $162,000 Priority # 15

• Current 1988 truck 30 years old – miles 135,495 – meter 4,972 hours (replaced)
• Recent repairs: radiator, exhaust, boom hoses, steering linkage, decking & rack
• Needs new wiring & lights update. Recent repair made from old truck in stock.
• Constant tree work. Hundreds of dead or dying Ash trees are along town roads.

1988 truck

Requests NOT being funded by CIP for 2018 – 2019

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Public Works Public Works Sub Total Board of Education

GHS/HES Pneumatic Control System to Digital (DDC)

70,000 Replace Pickup Truck 31,000 Board of Education Sub Total Sub Total 101,000 Fire Department/EMS SCBA replace units (pulled 1/24) 25,000 Fire Department Sub Total 25,000 Recreation Department Connecticut Community Connectivity Grant (pulled 1/24) 80,000 Recreation Department Sub Total 80,000 Miscellaneous

Douglas Library Carpet Replacement

56,060 Miscellaneous Sub Total 56,060 TOTAL NOT FUNDED 262,060

How CIP is funded

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PROPOSED CIP REVENUE FY 2018-2019 RECOMMENDATION

Approved Proposed 2017-2018 2018-2019 Balance from Previous Appropriations 59,216 50,742 LOCIP Funding 140,285 * Anticipated State Reimbursement Anticipated Contribution from Fund Balance 404,133 CIP Designated Fund Balance Interest 6,591 General Fund Contribution 770,911 732,366 Minus 5 % Total Revenues 1,234,260 $ 929,984 $ Completed Project Balances FY 17-18 Public Works CAT Loader 7,485.00 FY 17-18 Public Works 20 Ton Trailer 1,655.30 FY 17-18 Fire Department SCBA Replacement 23,900.00 (includes sale of old gear) FY 17-18 Town Clerk Vault Project 6,399.00 FY 15-16 Fire Department Service 210 2,858.70 FY 15-16 Emergency Management EOC 3,465.17 FY 17-18 Sale of Fire Department Squad 4,670.00 Scrap Vehicles (2) 309.00 50,742.17

Historical Funding

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CIP As A Percentage Of The Total Hebron Budget

Proposed Decrease 2018-2019

2/25/18

Historical Funding (cont.)

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CIP Budget Sources

Current CIP 5-year Projections

(see Appendix for details)

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19-20 20-21 21-22 22-23 23-24 1,567,237 1,262,358 1,416,342 1,293,785 1,125,930

5 Year Investment of 6,665,652 Average per year 1,333,130

For Future Consideration by BOS & BOF

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• CIP recognizes the fiscal status of local municipalities & state government which

make it difficult to plan for financing future Town infrastructure

• Discussions and ideas for Increasing funding for CIP. Current funding dollars will not

be able to support “Future Road Funding Needs” and the “Capital Vehicle Replacement Plan”

• Sewage System design & upgrade
• Consideration of Senior Housing study/planning; possible creation
• f Committee/Task Force
• Continuation of the process & recommendations of the Public Building Committee for

all building/structural requests

• Wall Street Sidewalks North of RHAM: Combined Project with the RHAM BOE
• Continue to look for shared resource opportunities and grant funding
• Potential for Siemens Phase II

Hebron CIP Committee – 5 Year Plan

APPENDIX

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5 Year Plan

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Town Wide Roads 19-20 20-21 21-22 22-23 23-24 Road Resurfacing and Road Improvements 285,143 293,697 302,508 311,583 320,930 Town Wide Roads Sub Total 285,143 293,697 302,508 311,583 320,930 Public Works 19-20 20-21 21-22 22-23 23-24 Street Sweeper 85,000 90,000 90000 Large Dump w/Plow (replace Truck 26) 200,000 Roll Off Truck (replace Truck 15) 95,000 95,000 Paving Box (used) 70,000 East Street Drainage 35,000 Large Dump w/Plow (replace Truck 24) 200,000 Pick Up Truck (replace Truck 1) 50,400 Mini Excavator 80,000 Large Dump w/Plow (replace Truck 45) 100,000 100,000 Large Dump Truck (replace Truck 2) 100,000 100,000 Large Dump w/Plow (replace Truck 46) 100,000 Replace Truck 4 (2012) 52,000 Replace Truck 52 (2007) 70,000 70,000 Ten Wheel Dump Truck (replace Truck 18) 110,000 New Public Works Facility - (to be bonded) ** Public Works Sub Total 485,000 385,000 320,400 322,000 380,000

5 Year Plan (continued)

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Board of Education 19-20 20-21 21-22 22-23 23-24 Replace Pickup Truck 31,000 GHS/HES Pneumatic Control System to Digital (DDC) 70,000 50,000 50,000 GHS Parking Lot Repaving 71,500 GHS/HES Telephone and Intercom System 34,540 HES Bathroom Update (3 bathrooms) 25,000 GHS Air Handling and Energy Recovery Ventilators 150,000 HES Air Handling and Energy Recovery Ventilators 120,000 HES Parking Lot Repaving 60,000 HES Emergency Generator 145,000 GHS Emergency Generator 120,000 Board of Education Sub Total 172,500 109,540 380,000 265,000

5 Year Plan (continued)

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1937 Ford Sanford - Photo: John Horton

Fire Department/EMS 19-20 20-21 21-22 22-23 23-24 Engine Tanker 310 - Refurbish 85,000 120,000 Service 410 (Fire Police) 60,000 Ambulance 610 112,500 112,500 Utility 110 25,000 Replace E110 200,000 200,000 Tanker 110 140,000 140,000 Forestry 310 65,000 Company One Roof Replacement 100,000 Fire Department Sub Total 257,500 112,500 225,000 340,000 425,000

5 Year Plan (continued)

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Photo: Richter&Cegan

Recreation 19-20 20-21 21-22 22-23 23-24 Connecticut Community Connectivity Grant 80,000 Mason Dump Truck 4x4 w/ body (replace 40, replace 54) 53,594 55,202 Irrigation - GHS/HES 35,000 35,000 Veteran's Memorial Park - Playscape 65,000 65,000 Recreation Sub Total 133,594 100,000 100,000 55,202

5 Year Plan (continued)

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Douglas Library 19-20 20-21 21-22 22-23 23-24 Douglas Library Carpet Replacement 22,000 34,060 Douglas Library Windows 22,500 22,500 Douglas Library Parking Lot Paving 113,061 Douglas Library Teen Space 28,434 Douglas Library Sub Total 44,500 169,621 28,434

• Senior Center

19-20 20-21 21-22 22-23 23-24 Senior Center Parking Expansion TBD TBD TBD TBD TBD Senior Center/Senior Housing Generator(s) TBD TBD TBD TBD TBD Senior Housing Needs Study/Engineering TBD TBD TBD TBD TBD Senior Center Sub Total

• Miscellaneous

19-20 20-21 21-22 22-23 23-24 Town Buildings - Security Measures (keyless door entry/alarm p 15,000 Fire Marshal Vehicle 50,000 HES Portables Demolition and Removal 42,000 Police Department Cruiser Replacement 60,000 Town Office Building Addition (to be bonded) ** Miscellaneous Sub Total 15,000 92,000 60,000

Questions/Comments/Discussion

1-Mar-18 37 Hebron CIP Committee Air Line Trail - October 26, 1997

Thank-you for attending