November 21, 2008 Foote Farm Hebron Capital Improvement Plan Committee 2019 – 2020 CIP Recommendations Presented to: Hebron Board of Selectmen and Hebron Board of Finance March 5, 2019
CIP Committee Members Charles Daniels (Chairman) Parks and Recreation Mal Leichter (Vice Chairman) Board of Finance Clara O’Brien Board of Selectmen Devon Garner Planning & Zoning Pamela Meliso Commission on Aging Mary Ann Foote Douglas Library Board of Trustees Kathy Williams Board of Education David Morrison Citizen at Large Tiffany Ventura Thiele Citizen at Large Joe Margaitis Citizen at Large - Alternate 6-Mar-19 Hebron CIP Committee 2
Introduction / Comments Requests for CIP 2019 - 2020 funding $ 1,386,029 $ 976,029 Recommended Funding for 2019-2020 $ 50,742 Balance from Previous Appropriations $ 70,000 LOCIP Funding $ 583,553 General Fund Contribution $ 10,323 Interest $ 194,858 Increase from the 2018-2019 CIP budget 6-Mar-19 Hebron CIP Committee 3
2019 – 2020 Recommendations CIP COMMITTEE RECOMMENDATIONS BY DEPARTMENT – FEBRUARY 4, 2019 Request Appropriation AMOUNT PRIORITY Public Works Department Road Resurfacing and Road Improvements 285,143 On Going 285,143 2 Bucket Truck - International 90,000 90,000 3 Street Sweeper (1999) 85,000 85,000 12 GMC Crew Work Pickup 33,000 33,000 14 Roll Off Truck (Replace Truck 15) (2005) 95,000 65,000 15 Fire Department Engine Tanker 310 - Refurbish 50,000 50,000 7 Hebron Board of Education HES Water Distribution System Replacement 350,000 TBD 1 Replace Pickup Truck HBOE 32,320 32,320 11 Douglas Library of Hebron Douglas Library Windows 22,500 22,500 4 Douglas Library Carpet Replacement 25,000 25,000 9 Douglas Library HVAC Systems Replacement 26,400 6,400 16 Miscellaneous Wall Street Sidewalks 134,000 134,000 5 Town Buildings - Security Measures 37,000 27,000 6 Connecticut Community Connectivity Grant 35,000 35,000 8 Peters House Restoration 25,000 25,000 10 Police Department Cruiser Replacement 60,666 60,666 13 TOTAL 1,386,029 976,029 6-Mar-19 Hebron CIP Committee 4
2019 – 2020 Priority Order CIP COMMITTEE RECOMMENDATIONS – FEBRUARY 4, 2019 PROJECT AMOUNT PRIORITY HES Water Distribution System Replacement TBD 1 Road Resurfacing and Road Improvements 285,143 2 Bucket Truck - International 90,000 3 Douglas Library Windows 22,500 4 Wall Street Sidewalks 134,000 5 Town Buildings - Security Measures 27,000 6 Engine Tanker 310 - Refurbish 50,000 7 Connecticut Community Connectivity Grant 35,000 8 Douglas Library Carpet Replacement 25,000 9 Peters House Restoration 25,000 10 Replace Pick Up Truck HBOE 32,320 11 Street Sweeper (1999) 85,000 12 Police Department Cruiser Replacement 60,666 13 GMC Crew Work Pickup 33,000 14 Roll Off Truck (Replace Truck 15) (2005) 65,000 15 Douglas Library HVAC Systems Replacement 6,400 16 TOTAL 976,029 6-Mar-19 Hebron CIP Committee 5
HES Water Distribution System Department Hebron Board of Education Prior Funding Replacement Recommendation TBD Priority # 1 CIP Committee Priority #1 but recommendation is that this should be funded outside the CIP Budget. Hebron Elementary School has remained under an Administrative Agreement with the Department of Public Health due to lead action levels that exceed the EPA standard since 2016. The next slide, showing the steps that have been taken to mitigate the issue are listed on a timeline. These actions have been unsuccessful to date. 6-Mar-19 Hebron CIP Committee 6
6-Mar-19 Hebron CIP Committee 7
Hebron Road Maintenance Department Public Works Prior Funding On-Going Resurfacing and Repair Recommendation $276,838 Priority # 2 80 Miles of road worth approximately $34 Million Continuing with timely maintenance is more cost effective than deferring until deteriorated Safer Roads to Travel Quicker Emergency response (including snow) More comfortable ride Less wear on vehicles Efficient and Economical Preservation of our largest town asset 6-Mar-19 Hebron CIP Committee 8
Hebron Road Maintenance Department Public Works Prior Funding On-Going Resurfacing and Repair Recommendation $276,838 Priority # 2 What is Pavement Management? Otherwise known as: The practice of planning for “Getting the Biggest Bang pavement maintenance and for Your Buck rehabilitation with the goal of maximizing the value and life Without Giving the Biggest of a pavement network. Bang to Your Truck” $0.75 for Maintenance Here Will Cost $15.25 Here
Hebron Road Maintenance Department Public Works Prior Funding On-Going Resurfacing and Repair Recommendation $276,838 Priority # 2 Pavement Backlog Summary Treatment Band Cost Miles Do Nothing - 7.3 Routine Maintenance 28,868 3.9 Preventive Maintenance 2,575,932 29.1 Structural Improvement 7,857,460 22.9 Base Rehabilitation 4,603,590 13.3 Grand Total $ 15,065,850 76.6
Department Public Works Bucket Truck – International Prior Funding $50,000 Recommendation $90,000 Priority # 3 Current 1988 truck 30 years old – miles 135,495 – meter 4,972 hours (replaced) Recent repairs: radiator, exhaust, boom hoses, steering linkage, decking & rack Needs new wiring & lights update. Recent repair made from old truck in stock. Constant tree work. Hundreds of dead or dying Ash (and Oak) trees are along town roads. (The gypsy moths have also done much damage.) 1988 truck 6-Mar-19 Hebron CIP Committee 11
Douglas Library Windows Department Douglas Library Prior Funding $25,000 Recommendation $22,500 Priority # 4 Replacement Anderson Eagle window sashes for entire building The current windows are from the 1999 building renovation / addition Some seals have failed The building committee has advised the project can be completed in phases Funding should be approved as windows are needed over the next several years Combination of Sash Type Hebron CIP Committee 12 6-Mar-19
Douglas Library Windows Department Douglas Library Prior Funding $25,000 Recommendation $22,500 Priority # 4 Replaces 20 year old windows for the entire building. Many window seals have failed (some to the degree of imploding and creating safety concerns) and continue to fail, which results in unsightly, potentially dangerous cracked windows and energy inefficiency. Replacement Because of the custom size of the windows, it is Windows for cheaper to have more of same size produced at once, than to replace them as they fail. Library This has been planned as a three year project (2019-2021). It has already funded $22,500 for the current fiscal year and the Library will be asking for another $22,500 in 20/21 to complete the project. Priority level for library: 2/5 Hebron CIP Committee 13 6-Mar-19
Department Planning & Development Wall Street Sidewalks Prior Funding None Recommendation $134,000 Continued on next page Priority # 5 This request meets the Health & Safety concerns Sidewalks now extend from Main Street north to RHAM. This project would extend these sidewalks from RHAM, along the west side of Wall Street north to Ridge Road. This would be a five foot wide concrete sidewalk 1,670 feet in length constructed in the State right-of-way, except for a small area leading from the RHAM campus. A proposed crosswalk will be on the RHAM driveway Total cost estimates are $174,000 The auto is on other side Typical walk of this type has life expectancy of 25 years of road to avoid walkers Note date 2/20/1994 12-Feb-19 Hebron CIP Committee 15
Wall Street Sidewalks 2018 Photos Conditions remain the same after more than 20 years 16
Wall Street Sidewalks (Cont.) 6-Mar-19 Hebron CIP Committee 16
Town Buildings – Security Measures Department Miscellaneous Prior Funding None Recommendation $27,000 Priority # 6 Security of Hebron’s staff & facilities is a priority Install new security measures including: fire alarms, burglar alarms, access control systems, & video systems. The type of device installation depends on each building’s situation & exposure Town Office Building, Horton House, Douglas Library, Senior Center, Parks and Recreation Office, Public Works, & Company Firehouses #1, #2, & #3 A recent study was completed by a security company for the town The pictures are only examples of security devices and are not the type suggested by the security company Fire & Burglary sensors Outdoor Cameras Internal Video Voice keypads 6-Mar-19 Hebron CIP Committee 17
Engine Tanker 310 - Refurbish Department Fire Department Prior Funding $50,000 Recommendation $50,000 partial Priority # 7 1998 KME Engine-tank Assigned to Station 3 33,500 Miles 3,325 Hours Fire attack, North end of Hebron and Mutual Aid 1,000 Gallon Tank Pump tested & repaired along with the valves. Valve packing and seals If funds remain, evaluate the next test for safety - emergency LED light package. The goal is to bring the truck up to current safety standards 6-Mar-19 Hebron CIP Committee 18
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