Hebron Capital Improvement Plan Committee 2019 2020 CIP - - PowerPoint PPT Presentation

2019 – 2020 CIP Recommendations Presented to: Hebron Board of Selectmen and Hebron Board of Finance March 5, 2019

Hebron Capital Improvement Plan Committee

Foote Farm November 21, 2008

• Charles Daniels (Chairman)

Parks and Recreation

• Mal Leichter (Vice Chairman) Board of Finance
• Clara O’Brien

Board of Selectmen

• Devon Garner

Planning & Zoning

• Pamela Meliso

Commission on Aging

• Mary Ann Foote

Douglas Library Board of Trustees

• Kathy Williams

Board of Education

• David Morrison

Citizen at Large

• Tiffany Ventura Thiele

Citizen at Large

• Joe Margaitis

Citizen at Large - Alternate

CIP Committee Members

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• Requests for CIP 2019 - 2020 funding $ 1,386,029
• $ 976,029 Recommended Funding for 2019-2020
• $ 50,742 Balance from Previous Appropriations
• $ 70,000 LOCIP Funding
• $ 583,553 General Fund Contribution
• $ 10,323 Interest
• $ 194,858 Increase from the 2018-2019 CIP budget

Introduction / Comments

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2019 – 2020 Recommendations

CIP COMMITTEE RECOMMENDATIONS BY DEPARTMENT – FEBRUARY 4, 2019

Request Appropriation AMOUNT PRIORITY Public Works Department Road Resurfacing and Road Improvements 285,143 On Going 285,143 2 Bucket Truck - International 90,000 90,000 3 Street Sweeper (1999) 85,000 85,000 12 GMC Crew Work Pickup 33,000 33,000 14 Roll Off Truck (Replace Truck 15) (2005) 95,000 65,000 15 Fire Department Engine Tanker 310 - Refurbish 50,000 50,000 7 Hebron Board of Education HES Water Distribution System Replacement 350,000 TBD 1 Replace Pickup Truck HBOE 32,320 32,320 11 Douglas Library of Hebron Douglas Library Windows 22,500 22,500 4 Douglas Library Carpet Replacement 25,000 25,000 9 Douglas Library HVAC Systems Replacement 26,400 6,400 16 Miscellaneous Wall Street Sidewalks 134,000 134,000 5 Town Buildings - Security Measures 37,000 27,000 6 Connecticut Community Connectivity Grant 35,000 35,000 8 Peters House Restoration 25,000 25,000 10 Police Department Cruiser Replacement 60,666 60,666 13 TOTAL 1,386,029 976,029

2019 – 2020 Priority Order

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PROJECT AMOUNT PRIORITY

HES Water Distribution System Replacement TBD 1 Road Resurfacing and Road Improvements 285,143 2 Bucket Truck - International 90,000 3 Douglas Library Windows 22,500 4 Wall Street Sidewalks 134,000 5 Town Buildings - Security Measures 27,000 6 Engine Tanker 310 - Refurbish 50,000 7 Connecticut Community Connectivity Grant 35,000 8 Douglas Library Carpet Replacement 25,000 9 Peters House Restoration 25,000 10 Replace Pick Up Truck HBOE 32,320 11 Street Sweeper (1999) 85,000 12 Police Department Cruiser Replacement 60,666 13 GMC Crew Work Pickup 33,000 14 Roll Off Truck (Replace Truck 15) (2005) 65,000 15 Douglas Library HVAC Systems Replacement 6,400 16

TOTAL 976,029

CIP COMMITTEE RECOMMENDATIONS – FEBRUARY 4, 2019

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HES Water Distribution System Replacement

Department Hebron Board of Education Prior Funding Recommendation TBD Priority # 1

CIP Committee Priority #1 but recommendation is that this should be funded

• utside the CIP Budget.

Hebron Elementary School has remained under an Administrative Agreement with the Department of Public Health due to lead action levels that exceed the EPA standard since 2016. The next slide, showing the steps that have been taken to mitigate the issue are listed on a timeline. These actions have been unsuccessful to date.

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Hebron Road Maintenance Resurfacing and Repair

Department Public Works Prior Funding On-Going Recommendation $276,838 Priority # 2

• 80 Miles of road worth approximately $34 Million
• Continuing with timely maintenance is more cost effective than deferring until

deteriorated

• Safer Roads to Travel
• Quicker Emergency response (including snow)
• More comfortable ride
• Less wear on vehicles
• Efficient and Economical Preservation of our largest town asset

What is Pavement Management?

The practice of planning for pavement maintenance and rehabilitation with the goal of maximizing the value and life

• f a pavement network.

Otherwise known as: “Getting the Biggest Bang for Your Buck Without Giving the Biggest Bang to Your Truck”

$0.75 for Maintenance Here Will Cost $15.25 Here

Hebron Road Maintenance Resurfacing and Repair

Department Public Works Prior Funding On-Going Recommendation $276,838 Priority # 2

Pavement Backlog Summary

Treatment Band Cost Miles Do Nothing

• 7.3

Routine Maintenance 28,868 3.9 Preventive Maintenance 2,575,932 29.1 Structural Improvement 7,857,460 22.9 Base Rehabilitation 4,603,590 13.3 Grand Total $ 15,065,850 76.6

Hebron Road Maintenance Resurfacing and Repair

Department Public Works Prior Funding On-Going Recommendation $276,838 Priority # 2

Bucket Truck – International

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Department Public Works Prior Funding $50,000 Recommendation $90,000 Priority # 3

• Current 1988 truck 30 years old – miles 135,495 – meter 4,972 hours (replaced)
• Recent repairs: radiator, exhaust, boom hoses, steering linkage, decking & rack
• Needs new wiring & lights update. Recent repair made from old truck in stock.
• Constant tree work. Hundreds of dead or dying Ash (and Oak) trees are along

town roads. (The gypsy moths have also done much damage.)

1988 truck

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Douglas Library Windows

Department Douglas Library Prior Funding $25,000 Recommendation $22,500 Priority # 4

• Replacement Anderson Eagle window sashes for entire building
• The current windows are from the 1999 building renovation / addition
• Some seals have failed
• The building committee has advised the project can be completed in phases
• Funding should be approved as windows are needed over the next several

years

Combination of Sash Type

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Douglas Library Windows

Department Douglas Library Prior Funding $25,000 Recommendation $22,500 Priority # 4

Replacement Windows for Library

• Replaces 20 year old windows for the entire building.
• Many window seals have failed (some to the degree
• f imploding and creating safety concerns) and

continue to fail, which results in unsightly, potentially dangerous cracked windows and energy inefficiency.

• Because of the custom size of the windows, it is

cheaper to have more of same size produced at

• nce, than to replace them as they fail.
• This has been planned as a three year project

(2019-2021).

• It has already funded $22,500 for the current fiscal

year and the Library will be asking for another $22,500 in 20/21 to complete the project.

• Priority level for library: 2/5

Wall Street Sidewalks

Continued on next page

Department Planning & Development Prior Funding None Recommendation $134,000

Priority # 5

• This request meets the Health & Safety concerns
• Sidewalks now extend from Main Street north to RHAM. This project would

extend these sidewalks from RHAM, along the west side of Wall Street north to Ridge Road. This would be a five foot wide concrete sidewalk 1,670 feet in length constructed in the State right-of-way, except for a small area leading from the RHAM campus. A proposed crosswalk will be on the RHAM driveway

• Total cost estimates are $174,000
• Typical walk of this type has life expectancy of 25 years

The auto is on other side

• f road to avoid walkers

Note date 2/20/1994

12-Feb-19 Hebron CIP Committee 15

Wall Street Sidewalks

• 2018 Photos
• Conditions remain the same after

more than 20 years

16

Wall Street Sidewalks (Cont.)

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Town Buildings – Security Measures

Department Miscellaneous Prior Funding None Recommendation $27,000 Priority # 6

• Security of Hebron’s staff & facilities is a priority
• Install new security measures including: fire alarms, burglar alarms,

access control systems, & video systems.

• The type of device installation depends on each building’s situation & exposure
• Town Office Building, Horton House, Douglas Library, Senior Center, Parks and

Recreation Office, Public Works, & Company Firehouses #1, #2, & #3

• A recent study was completed by a security company for the town

Outdoor Cameras Voice keypads Internal Video Fire & Burglary sensors The pictures are only examples of security devices and are not the type suggested by the security company

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Engine Tanker 310 - Refurbish

Department Fire Department Prior Funding $50,000 Recommendation $50,000 partial Priority # 7

• Pump tested & repaired along with the valves. Valve packing and seals
• If funds remain, evaluate the next test for safety - emergency LED light package.
• The goal is to bring the truck up to current safety standards
• 1998 KME Engine-tank
• Assigned to Station 3
• 33,500 Miles
• 3,325 Hours
• Fire attack, North end of Hebron and Mutual Aid
• 1,000 Gallon Tank

• Grant was just approved and we will receive

almost $400,000 for Phase III of the Hebron Center/Air Line Trail Connector.

• We had applied back in 2017 and last year

were informed that funding was limited and the grant was not awarded.

Connecticut Community Connectivity Grant

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Department Miscellaneous Prior Funding None Recommendation $35,000 Priority # 8

Douglas Library Carpet Replacement

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Department Library Prior Funding $10,000 Recommendation $25,000 Priority # 9

Carpet Replacement

• Replace 20 year old carpeting in the building over

the next two years.

• Community room will be converted to vinyl tiles to

allow for better cleaning. The rest of the building will be carpeted.

• Order of replacement: 1st floor, 2nd floor, 3rd floor.
• Over a million people have walked on the building’s

floors over the past 20 years.

• Priority level for library: 3/5

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Peters House Restoration

Department Planning & Development Prior Funding $140,000 Recommendation $25,000 Priority # 10

• Restoration is required to make the building safe and available for public use
• Previous restoration was accomplished with grants $288,000. CIP $140,000
• Volunteer expertise and labor has been essential
• Expertise applied to many remodeling functions being completed by Volunteers

Basement & 2nd floor stairs Refinishing walls, molding, & doors Below: The reproduction of replacement beams

The pickup truck is a 2007 GMC Canyon with 105,000 miles. This truck gets daily use and a lot of short haul mileage which produces a lot of wear and tear on it. This vehicle is used in removing snow from school sidewalks and entryways, but is very light duty for this type of usage. The town plows the parking lots. The rust buildup on the underside of the frame is a concern, as the district depends on the truck, especially during the winter months when snow must be removed from the school perimeter.

Replace Pickup Truck HBOE

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Department HBOE Prior Funding None Recommendation $32,320 Priority # 11

Street Sweeper (1999)

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Department Public Works Prior Funding None Recommendation $85,000 Priority # 12

⌘ Street Sweeper $265,000 ⌘ 3 years 2020,2021,2022 ⌘ Existing sweeper 1998 ⌘ Sweeping every year –DEEP required ⌘ 6 weeks and periodically through the year. ⌘ $8075 in repairs in last year ⌘ At the end of its life cycle

Street Sweeper (1999)

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Department Public Works Prior Funding None Recommendation $85,000 Priority # 12

Current use is RHAM SRO vehicle/ spare

2008 Ford Crown Victoria Police Interceptor Current mileage 44703

Police Department Cruiser Replacement

Department Miscellaneous Prior Funding None Recommendation $60,666 Priority # 13

GMC Crew Work Pickup

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Department Public Works Prior Funding None Recommendation $33,000 Priority # 14

• 2019 GMC 1500
• Used for crew to carry tools, compactors,

chainsaws,

• Signs – share with police during events
• Enables department to downsize fleet

Crew Service Truck

Roll Off Truck (replace Truck 15) (2005)

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Department Public Works Prior Funding None Recommendation $65,000 Priority # 15

• Replace 2005 Kenworth
• Hauls Trash every day/ Mileage 324,300 Hours 15,020 -In service now for 14

years

• Two years ago, dealer said to run it for 2 more years and trade before 400,000

miles.

• Now showing rust between the double frame
• Last two years 24K in repairs

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Department Douglas Library Prior Funding $205,000 Recommendation $ 6,400 Priority # 16

Douglas Library HVAC Replacement/Update

• Flat roof will need to be replaced at the same time.
• This will complete the current HVAC and environmental control system for

the entire building in order to consistently manage temperature, humidity and air filtration for entire building environment

• The $6,400 is to replace the amount that was paid in maintenance.

How CIP is funded

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PROPOSED CIP REVENUE FY 2019-2020 RECOMMENDATION

Tier 1 Tier 2 Tier 3 Approved Proposed Proposed Propose 2018-2019 2019-2020 2019-2020 2019-202 Balance from Previous Appropriations 50,742.00 10,276.66 10,276.66 10,276.6 LOCIP Funding 140,285.00 70,000.00 70,000.00 70,000.0 Anticipated State Reimbursement 0.00 0.00 0.00 0.0 Anticipated Contribution from Fund Balance 0.00 0.00 0.00 0.0 CIP Designated Fund Balance 0.00 0.00 0.00 0.0 Interest 6,591.00 10,323.00 10,323.00 10,323.0 General Fund Contribution 583,553.00 578,043.00 635,363.34 885,429.3 Total Revenues 781,171.00 668,642.66 725,963.00 976,029.0 Completed Project Balances 18-19 ACO/Maint. Truck 195.84 15-16 Fire Department ET 210 Lease 1.86 16-17 Senior Center Flooring 3.00 17-18 Senior Center Flooring 745.53 17-18 Horton House Central Air 2,430.00 17-18 Fire Department SCBA 1,527.68 18-19 Fire Department Service 110 500.00 05-06 GIS Sewer/Storm Water Layer 1,472.75 17-18 PWD Roadside Mower Replacement 2,500.00 Scrap Vehicles (2) 900.00 10,276.66

Current CIP 5-year Projections

(see Appendix for details)

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20-21 21-22 22-23 23-24 24-25 1,165,697 1,493,442 1,234,437 1,544,942 1,380,558 5 Year Investment of 6,819,076 Average per year 1,363,815

For Future Consideration by BOS & BOF

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• CIP recognizes the fiscal status of local municipalities & state government which

make it difficult to plan for financing future Town infrastructure

• Discussions and ideas for Increasing funding for CIP. Current funding dollars will not

be able to support “Future Road Funding Needs” and the “Capital Vehicle Replacement Plan”

• Sewage System design & upgrade
• Consideration of Senior Housing study/planning; possible creation of Committee/Task

Force

• Continuation of the process & recommendations of the Town Building Committee for

all building/structural requests

• Wall Street Sidewalks North of RHAM: Combined Project with the RHAM BOE
• Continue to look for shared resource opportunities and grant funding

CIP Funding Priorities

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Funding priority will be determined by the CIP Committee categorizing projects as Core, Essential, or Discretionary. The Town’s master facility maintenance schedule must be considered when evaluating projects. This schedule will predict major renovations or maintenance projects such as roof replacements. Core Projects

• Health and safety
• State and/or federal mandates
• Completion of a phase of a previously approved project, if otherwise a program or

system would not be operational Essential Projects

• Facilities/equipment maintenance
• Positive fiscal impact
• Produces a cost avoidance
• Conformance with plans or policies
• Project interdependence
• Severity of need for the project
• Outside agency grants
• Leverage of Town dollars

Discretionary Projects – funded only if all Core and Essential projects have been funded

Hebron CIP Committee – 5 Year Plan

APPENDIX

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5 Year Plan

6-Mar-19 34 Hebron CIP Committee

Town Wide Roads 20-21 21-22 22-23 23-24 24-25 Road Resurfacing and Road Improvements 293,697 302,508 311,583 320,930 330,558 Town Wide Roads Sub Total 293,697 302,508 311,583 320,930 330,558 Public Works 20-21 21-22 22-23 23-24 24-25 Street Sweeper (1999) 90,000 90,000 Roll Off Truck (replace Truck 15) (2005) 65,000 65,000 East Street Drainage 35,000 Large Dump w/Plow (replace Truck 24) (2005) 100,000 100,000 Pick Up Truck (replace Truck 1) (2009) 52,000 Paving Box (used) 70,000 Mini Excavator 63,000 Large Dump w/Plow (replace Truck 45) (2005) 100,000 100,000 Large Dump w/Plow (replace Truck 46) (2006) 200,000 Replace Truck 4 (2012) 52,000 Mason Dump w/Plow (replace Truck 5) (2008) 73,000 Large Dump Truck (replace Truck 2) (2006) 200,000 Replace Truck 52 (2007) 70,000 70,000 Large Dump Truck (replace Truck 2) Ten Wheel Dump Truck (replace Truck 18) (2007) 110,000 110,000 Large Dump Truck (replace Truck 9) (2009) 200,000 New Public Works Facility - (to be bonded) ** Public Works Sub Total 290,000 540,000 495,000 380,000 310,000

5 Year Plan (continued)

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Board of Education 20-21 21-22 22-23 23-24 24-25 HES Bathroom Update (3 bathrooms) 25,000 GHS/HES Pneumatic Control System to Digital (DDC) 170,000 GHS Parking Lot Repaving 180,000 HES Parking Lot Repaving 180,000 HES Floor Refinishing - Gym and Multipurpose Room 28,200 GHS Air Handling and Energy Recovery Ventilators 150,000 HES Air Handling and Energy Recovery Ventilators 120,000 Board of Education Sub Total 195,000 360,000 28,200 270,000

5 Year Plan (continued)

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1937 Ford Sanford - Photo: John Horton

Fire Department/EMS 20-21 21-22 22-23 23-24 24-25 Engine Tanker 310 - Refurbish 35,000 Ambulance 610 112,500 112,500 Utility 110 25,000 Replace ET110 200,000 200,000 Tanker 110 140,000 140,000 140,000 Company One Roof Replacement 100,000 Replace Engine Tanker 310 600,000 Fire Department Sub Total 147,500 137,500 340,000 440,000 740,000

5 Year Plan (continued)

6-Mar-19 37 Hebron CIP Committee

Photo: Richter&Cegan

Recreation 20-21 21-22 22-23 23-24 24-25 Connecticut Community Connectivity Grant 45,000 Veteran's Memorial Park - Playscape 65,000 65,000 Mason Dump Truck 4x4 w/body (Replace Truck 54) 59,654 Recreation Sub Total 110,000 65,000 59,654

5 Year Plan (continued)

6-Mar-19 38 Hebron CIP Committee

Douglas Library 20-21 21-22 22-23 23-24 24-25 Douglas Library HVAC Systems Replacement 20,000 Douglas Library Windows 22,500 Douglas Library Carpet Replacement 35,000 Douglas Library Teen Space 28,434 Douglas Library Parking Lot Paving 134,012 Douglas Library Sub Total 77,500 28,434

• 134,012
• Senior Center

20-21 21-22 22-23 23-24 24-25 Senior Center Parking Drainage - Repave and Expansion TBD TBD TBD TBD TBD Senior Center/Senior Housing Generator(s) TBD TBD TBD TBD TBD Senior Housing Needs Study/Engineering TBD TBD TBD TBD TBD Senior Center Sub Total

• Miscellaneous

20-21 21-22 22-23 23-24 24-25

Town Buildings - Security Measures (keyless door entry/alarm panels)

10,000 $ HES Portables Demolition and Removal 42,000 Fire Marshal Vehicle 60,000 Police Department Cruiser Replacement TBD Town Office Building Addition (to be bonded) ** TBD WPCA TBD Miscellaneous Sub Total 52,000 60,000

Questions/Comments/Discussion

6-Mar-19 39 Hebron CIP Committee Air Line Trail - October 26, 1997

Thank-you for attending