Hebron Capital Improvement Plan Committee 2017 2018 CIP - - PowerPoint PPT Presentation

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Hebron Capital Improvement Plan Committee 2017 2018 CIP - - PowerPoint PPT Presentation

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Hebron Capital Improvement Plan Committee 2017 2018 CIP Recommendations Presented to: Hebron Board of Selectmen and Hebron Board of Finance March 2, 2017 CIP Committee Members Mal Leichter (Chairman) Board of Finance Charles Daniels

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2017 – 2018 CIP Recommendations Presented to: Hebron Board of Selectmen and Hebron Board of Finance March 2, 2017

Hebron Capital Improvement Plan Committee

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CIP Committee Members

2-Mar-17 Hebron CIP Committee 2

Mal Leichter (Chairman) Board of Finance Charles Daniels (Vice Chairman) Parks and Recreation Devon Garner Planning & Zoning Patricia Griffin Citizen at Large Kevin Kelly Public Works Department David Morrison Citizen at Large – Alternate Clara O’Brien Board of Selectmen Nick Wallick Fire Department Kathy Williams Board of Education William Witt Citizen at Large

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CIP Projects Completed in the Past Fiscal Year

2-Mar-17 Hebron CIP Committee 3

Fire Company # 1 Parking Lot Dump Truck w/ Plow Truck #7 Douglas Library Generator Parks & Recreation Tractor Town Office HVAC Project GMC Flatbed Truck #22 Fire Department Sale of Squads

(purchase 2 service tucks)

Final Payment on ET210 Lease HES Roof – 1947 and 1988 Wings Senior Van – Matching Funds Relocation of Emergency Operations Center Parks Mason Dump Fire Department Command Vehicle

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 Requests for CIP 2017-2018 funding $1,750,195  Recommended Funding for 2017-2018 $1,234,260  Balance from Previous Appropriations $59,216  LOCIP Funding $0  General Fund Contribution $770,911  Anticipated Contribution from Undesignated Fund Balance $404,133

Increase of $234,444 from the 2016-2017 budget

Introduction / Comments

2-Mar-17 Hebron CIP Committee 4

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2017 – 2018 Recommendations

2-Mar-17 Hebron CIP Committee 5

Town Wide Roads

Road Resurfacing and Road Improvements

268,775 $ Public Works

Replace 1978 CAT Loader # 2 Priority

104,985 $

Roadside Mower (replace Truck 38)

105,000 $

20 Ton Trailer (replace Truck 25)

26,000 $ Fire Department/EMS

Ambulance 510

95,000 $

SCBA Replacement - 42 Units

234,000 $ Recreation Department Snow Removal Machinery - Town Sidewalks 50,000 $ Miscellaneous Douglas Library Roof Replacement 98,500 $ Douglas Library HVAC Systems Replacement 90,000 $

Senior Center Flooring Replacement

7,000 $

Peters House Restoration

50,000 $

Hebron Center Sidewalk Plan -

59,000 $ Senior Center, HES, NC LOTCIP

Horton House Central Air Conditioning

27,000 $ TOB Town Clerk's Upper Level Vault - Asbestos Abatement/New Floor/New Shelving Total Proposed Recommendations 1,234,260 $ 19,000 $

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2017 – 2018 Priority Order

2-Mar-17 Hebron CIP Committee 6 Funding PROJECT Amount Priority

Road Resurfacing and Road Improvements

268,775 1

SCBA Replacement - 42 Units 234,000

2

Ambulance 510 95,000

3 Snow Removal Machinery - Town Sidewalks 50,000 4

Replace 1978 CAT Loader # 2 Priority

104,985 5

Roadside Mower (replace Vehicle 38)

105,000 6 TOB Town Clerk's Upper Level Vault - Asbestos Abatement/New Floor & Shelving

19,000

7

Hebron Center Sidewalk Plan - Senior Center, HES, NC LOTCIP 59,000

8

Senior Center Flooring Replacement 7,000

9 Douglas Library Roof Replacement

98,500

10 Douglas Library HVAC Systems Replacement 90,000 11

Peters House Restoration

50,000 12

20 Ton Trailer (Trailer #25)

26,000 13

Horton House Central Air Conditioning

27,000 14

GRAND TOTAL 1,234,260

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SLIDE 7

2-Mar-17 Hebron CIP Committee 7

Hebron Road Maintenance Resurfacing and Repair

Department Public Works Prior Funding On-Going Recommendation $268,775 Priority # 1

  • 80 Miles of road worth approximately $34 Million
  • Continuing and timely maintenance is less expensive than deferring

Chip Seal $1.85 Sq./Yd.

Thin Overlay $6.33 Sq./Yd. Reclaim & Pave $18.00 Sq./Yd.

  • Safer roads to travel
  • Quicker emergency response
  • More comfortable ride
  • Less wear on vehicles
  • Efficient and economical preservation of our largest town asset
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SLIDE 8

2-Mar-17 Hebron CIP Committee 8

SCBA Replacement – 42 Units

Department Fire Department Prior Funding $117,000 Recommendation $234,000 Priority # 2

  • Year 2 and 3 of planned 3 year funding

Required by National Fire Protection Association/NFPA to be replaced 2017

  • Part of essential fire fighters personal

protective equipment (PPE)

  • Current inventory purchased in 2002
  • Includes updated technology & safety
  • CIP discussed annual funding over 15 years for

future purchase

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SLIDE 9

2-Mar-17 Hebron CIP Committee 9

Ambulance 510 Replacement

Department Fire Department Prior Funding $95,000 Recommendation $95,000 Priority # 3

  • Final year of planned 2 year funding
  • 14 years old: 2002
  • Current mileage: 104,146
  • Current engine hours: 5,876
  • Significant undercarriage damage from winter road treatments
  • Reuse many components from existing 510
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SLIDE 10

2-Mar-17 Hebron CIP Committee 10

Snow Removal Machinery Town Sidewalks

Department Park & Recreation Prior Funding None Recommendation $50,000 Priority # 4

  • The town currently has over three miles of sidewalk and maintenance needs
  • There is a need to assist expediting snow removal and other all year uses
  • Accessories will include:

Cab, snow blower, power broom, blades, spreader, mower, & backup alarm

  • This machine is used by the Glastonbury Parks department and is recommended
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SLIDE 11

2-Mar-17 Hebron CIP Committee 11

1978 CAT Loader Machine Replacement

Department Public Works Prior Funding $80,000 Recommendation $104,985 Priority # 5

  • 39 years old
  • Hour meter shows 6,902, but the meter stopped working in 2009
  • Winter Use: Salt and sand loading at the Salt Box Road, Salt Shed
  • Summer Use: Parks & Recreation projects
  • Major components very worn (pins/bushings, steering)
  • Approximate value of $15,000
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SLIDE 12

2-Mar-17 Hebron CIP Committee 12

Roadside Tractor & Mower Replacement ( replaces existing 1998)

Department Public Works Prior Funding $50,000 Recommendation $105,000 Priority # 6

  • 18 years old
  • Hour meter shows 6,401
  • Used for clearing sight-lines and shoulders along roadsides
  • Significant rusting and wear
  • A rail boom mower alone costs $20,000, but will not adapt to the tractor
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SLIDE 13

2-Mar-17 Hebron CIP Committee 13

Asbestos Abatement Main Vault

Department Town Clerk’s Office Prior Funding None Recommendation $19,000 Priority # 7

  • Remove floor tiles and mastic / Replace with poured epoxy flooring
  • Replacement of shelving which will add additional years of storage space to the vault
  • Painting as needed

Flooring breaking up

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SLIDE 14

2-Mar-17 Hebron CIP Committee 14

Hebron Center Sidewalk Plan (LOTCIP Grant)

Department Miscellaneous Prior Funding $41,000 Recommendation $59,000 (partial) Priority # 8

  • Funding based on the award of State LOTCIP grant
  • Years 2 of a 3 year contribution; $41,000, $59,000, $18,000
  • Town funding for survey, engineering, and project administration only
  • Total construction to be funded by an awarded grant of $830,000
  • Sidewalk from Rte. 66/85 down Rte.85, past Senior Center down to Hebron

Elementary, cross to Kinney Road, then continue past Holy Family Church down to Country Farms (Sunnyside) plaza

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2-Mar-17 Hebron CIP Committee 15

Senior Center Flooring Replacement

Department

  • Sr. Services

Prior Funding $25,000 Recommendation $7,000 Priority # 9

  • To complete the project for replacing all flooring in the senior center
  • Install new carpet tiles in the lounge, two offices, workroom, and reception area
  • Carpet is worn, separating seams, multiple stains, cleaned on regular basis
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SLIDE 16

2-Mar-17 Hebron CIP Committee 16

Replacement of Shingle and Membrane (flat) Roof

Department Douglas Library Prior Funding None Recommendation $98,500 Priority # 10

  • Buckling and roof wear for over 19 years indicates the need for replacement
  • Replace Existing Homosote decking with ½” CDX plywood
  • Re-shingle, new ice and water shield, membrane, flashing and curbing
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SLIDE 17

2-Mar-17 Hebron CIP Committee 17

Department Douglas Library Prior Funding On Going Recommendation $90,000) Priority # 11

HVAC Replacement/Update

  • Anticipated construction funding through CIP FY 2017-2018
  • Flat roof will need to be replaced at the same time.
  • This will complete the current heating and environmental control system for

the entire building in order to consistently manage temperature, humidity and air filtration for entire building environment

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SLIDE 18

2-Mar-17 Hebron CIP Committee 18

Peters House Restoration

Department miscellaneous Prior Funding $30,000 Recommendation $50,000 Priority # 12

  • Restoration is required to make the building safe and available for public use
  • Previous restoration was accomplished with grants $288,000. CIP $30,000
  • Volunteer expertise and labor has been essential

Hand split ceiling boards Beautiful molding

  • ver plaster wall

Two of five fireplaces Stairwell New heating & HVAC systems

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SLIDE 19

2-Mar-17 Hebron CIP Committee 19

20 Ton Trailer Replacement

Department Public Works Prior Funding None Recommendation $26,000 Priority # 13

  • Replacing the 1983 20 ton Eager Beaver trailer. Braking system not working
  • It is used to haul the backhoe, loader, and paving equipment
  • The loading ramp is difficult to use with current equipment – it is too steep
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Hebron CIP Committee 20

Horton House Building Ventilation & Air Conditioning System

Department Miscellaneous Prior Funding None Recommendation $27,000 Priority # 14

  • Improvement of work environment for public employees to create safe &

healthy space

  • Corrective measures necessary to consistently manage temperature,

humidity and air filtration for entire building environment

  • Current window air conditioners are 16 years old and inefficient; they do not

maintain a consistent temperature and humidity level.

  • Previous study indicates need for HVAC modernization.

2-Mar-17

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Requests NOT being funded by CIP for 2017 – 2018

2-Mar-17 Hebron CIP Committee 21 Public Works Street Sweeper 85,000 $

Large Dump w/Plow (replace Truck 26)

100,000 $ Public Works Sub Total 185,000 $ Board of Education

GHS/HES Pneumatic Control System to Digital (DDC)

70,000 $ GHS Playscape 100,000 $ Board of Education Sub Total Sub Total 170,000 $ Fire Department/EMS Service 110 55,000 $ Fire Department Sub Total 55,000 $ Recreation Department Irrigation - GHS/HES 28,500 $ Recreation Department Sub Total 28,500 $ Miscellaneous Douglas Library HVAC Systems Replacement 93,000 $

Douglas Library Carpet Replacement

53,435 $

Peters House Restoration

15,000 $

Wall Street Sidewalks

25,000 $ Miscellaneous Sub Total 186,435 $ TOTAL NOT FUNDED 624,935 $

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How CIP is funded

2-Mar-17 Hebron CIP Committee 22

CIP REVENUE FY 2017-2018 CURRENT RECOMMENDATION

Approved Proposed Year to Year 2016-2017 2017-2018 Change Balance from Previous Appropriations 33,574 59,216 25,642 LOCIP Funding 70,831 ($70,831) Anticipated State Reimbursement - HES Roof Project 124,500 ($124,500) General Fund Contribution 770,911 770,911 Anticipated Contribution from Undesignated Fund Balance 404,133 404,133 Total Revenues 999,816 $ 1,234,260 $ 234,444 $ Completed Project Balances FY 15-16 Fire Company # 1 Parking Lot 12,004.49 FY 15-16 Dump Truck w/ Plow 4,602.36 FY 16-17 Douglas Library Generator 2,954.00 FY 16-17 Parks & Recreation Tractor 11,131.15 FY 16-17 Town Office HVAC Project 17,000.00 FY 16-17 GMC Flatbed 1,524.27 FY 16-17 Fire Department Sale of Squad 10,000.00 Total 59,216 $

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$29.1 $31.0 $32.8 $33.2 $33.7 $34.1 $33.8 $35.0 $35.8 $36.4 $36.2 $38.6 2.58% 2.82% 2.67% 2.56% 2.66% 2.21% 2.23% 2.42% 2.65% 2.00% 2.76% 3.20% 1.75% 2.25% 2.75% 3.25% 3.75% $0.0 $5.0 $10.0 $15.0 $20.0 $25.0 $30.0 $35.0 $40.0 Total Budget CIP % of Total Budget

Historical Funding

2-Mar-17 Hebron CIP Committee 23

CIP As A Percentage Of The Total Hebron Budget Proposed Change 2017-2018

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2-Mar-17 Hebron CIP Committee 24

CIP Budget Sources

Take Note: No impact to tax payers

  • n a year to year

basis

Historical Funding (cont.)

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Future Outlook

2-Mar-17 Hebron CIP Committee 25

Current Trends for Funding

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Future Outlook

2-Mar-17 Hebron CIP Committee 26

Trends for Funding are beginning to Change Direction!!!

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Current CIP 5-year Projections

(see Appendix for details)

2-Mar-17 Hebron CIP Committee 27

5 Year Investment of $8,090,915 OR $1,618,183 Per Year

18-19 19-20 20-21 21-22 22-23 1,970,773 1,605,643 1,403,197 1,442,719 1,668,583

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For Future Consideration by BOS & BOF

2-Mar-17 Hebron CIP Committee 28

 Discussions and ideas for Increasing funding for CIP. Current

funding dollars will not be able to support “Future Road Funding Needs” and the “Capital Vehicle Replacement Plan”

 Sewage System issues and upgrades  Consideration of Senior Housing study/planning; possible creation

  • f Committee/Task Force

 Consider addition of review/implementation process from the Town

Building Committee to all building/structural requests

 Wall Street Sidewalks North of RHAM: Combined Project with the

RHAM BOE

 Continue to look for shared resource opportunities and grant

funding

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Hebron CIP Committee – 5 Year Plan

APPENDIX

2-Mar-17 29 Hebron CIP Committee

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5 Year Plan

2-Mar-17 30 Hebron CIP Committee

Town Wide Roads 18-19 19-20 20-21 21-22 22-23 Road Resurfacing and Road Improvements 276,838 285,143 293,697 302,508 311,583 276,838 285,143 293,697 302,508 311,583 Public Works 18-19 19-20 20-21 21-22 22-23 Street Sweeper 85,000 85,000 95,000 Large Dump w/Plow (replace Truck 26) 200,000 Paving Box (used) 70,000 East Street Drainage 35,000 Dodge RAM Pickup (replaces 1995) 49,000 Roll Off Truck (replace Truck 15) 92,000 92,000 Bucket Truck - International 81,000 81,000 Large Dump w/Plow (replace Truck 24) 100,000 100,000 Pick Up Truck (replace Truck 1) 50,400 Mini Excavator 80,000 Large Dump w/Plow (replace Truck 45) 100,000 100,000 Large Dump Truck (replace Truck 2) first year 100,000 Replace Truck 4 (2012) 52,000 Replace Truck 52 (2007) 90,000 New Public Works Facility - (to be bonded) ** Public Works Sub Total 531,000 358,000 276,000 230,400 342,000

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5 Year Plan

2-Mar-17 31 Hebron CIP Committee

Board of Education 18-19 19-20 20-21 21-22 22-23 GHS/HES Pneumatic Control System to Digital (DDC) 70,000 50,000 50,000 GHS Playscape 100,000 GHS/HES Telephone and Intercom System 100,000 HES Facelift to Two Sets of Bathrooms 65,000 GHS Air Handling and Energy Recovery Ventilators 150,000 HES Air Handling and Energy Recovery Ventilators 120,000 HES Parking Lot Repaving 60,000 Replace Pickup Truck 37,500 HES Emergency Generator 145,000 GHS Emergency Generator 120,000 Board of Education Sub Total 235,000 320,000 247,500 265,000

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5 Year Plan (continued)

2-Mar-17 32 Hebron CIP Committee

Fire Department/EMS 18-19 19-20 20-21 21-22 22-23 SCBA Replacement - 42 Units 25,000 25,000 25,000 25,000 25,000 Service 110 55,000 Engine Tanker 310 - Refurbish 100,000 Service 310 (Fire Police) 30,000 30,000 Ambulance 610 190,000 Replace E110 100,000 300,000 Tanker 110 140,000 140,000 140,000 Company One Roof Replacement 100,000 Fire Department Sub Total 210,000 345,000 465,000 165,000 265,000

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5 Year Plan (continued)

2-Mar-17 33 Hebron CIP Committee

Recreation 18-19 19-20 20-21 21-22 22-23 Irrigation - GHS/HES 28,500 28,500 Town Trails - Church Street 250,000 Veteran's Memorial Park - Playscape 129,000 64,000 Trails at Burnt Hill 90,000 Mason Dump Truck 4x4 w/ body (replace 40) 58,200 Burnt Hill Park Expansion 500,000 Recreation Sub Total 278,500 247,500 64,000 58,200 500,000

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5 Year Plan (continued)

2-Mar-17 34 Hebron CIP Committee

Miscellaneous 18-19 19-20 20-21 21-22 22-23 Douglas Library HVAC Systems Replacement 93,000 Douglas Library Carpet Replacement 53,435 Douglas Library Parking Lot Paving *** placeholder - project scope/cost tbd 111,611 Peters House Restoration 40,000 25000 Hebron Center Sidewalk Plan - Senior Center, HES, NC LOTCIP 18,000 Wall Street Sidewalks 174,000 ACO/Building Maintainer Truck - Replace 2005 Ford Pick Up 36,000 Fire Marshal Vehicle 25,000 25000 Amston Village Water Main Extension STEAP GRANT 57,000 250,000 250,000 Police Vehicle 60,000 Miscellaneous Sub Total # 439,435 50,000 57,000 421,611 250,000

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Questions/Comments/Discussion

THANK YOU

2-Mar-17 35 Hebron CIP Committee

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2017 – 2018 CIP Recommendations Presented to: Hebron Board of Selectmen and Hebron Board of Finance March 2, 2017

Hebron Capital Improvement Plan Committee