Governance Body Meeting Thursday, November 10t h , 2016 12:00 PM - - PowerPoint PPT Presentation

Governance Body Meeting

Thursday, November 10th, 2016 12:00 PM – 1:00 PM EDT 1-866-774-4804; Passcode: 988-724-4096

FOR MEETING DISCUSSION USE ON 11/10/2016

Transparency: Stakeholders will have visibility into the Governance Body’s work and opportunities to provide input. Respect for Process: Governance Body members will adhere to an agreed upon decision-making process. Members will

• bserve delineated and agreed upon

roles and responsibilities. Outreach: The Governance Body can solicit opinions and presentations from stakeholders to inform its decision making. Utility: The Governance Body will prioritize use of existing information technology standards and infrastructure as it pursues shared and realistic goals that benefit all parties. Representativeness: Governance Body members will represent their broader field and be responsive to the goals of the Digital Bridge partnership. Trust: Governance Body members will honor commitments made to the Digital Bridge effort.

Governance Principles

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Agenda

Time Agenda Item 12:00 PM Call to Order – John Lumpkin, Chair & Trish Miller 12:05 PM Agenda Review and Approval – John Lumpkin, Chairman 12:10 PM Phase 2 Progress (10 min) 1. Governance lead introduction – Jim Jellison 2. Project Timeline – Jim Jellison 3. Communications – Jessica Cook 12:20 PM Workgroup Chair Reports (15 – 20 min) 1. Requirements Workgroup – Shandy Dearth 2. Technical Architecture Workgroup – Benson Chang 12:40 PM Discussion of Workgroup Charges for Sustainability and Legal (15 – 20 min) Remaining Next Steps – Charlie Ishikawa 1:00 PM Adjournment – John Lumpkin

Purpose 1. Describe progress on Digital Bridge phase 2 2. Review and approve the eCR Functional Requirements 3. Discuss and move to approval Charges for the Sustainability Workgroup and Legal and Regulatory Workgroup. Materials and Preparation

• Governance Body Decision Making

Procedure

• For Governance Body approval:
• A. Requirements Workgroup products:

1. eCR Functional Requirements

• B. Workgroup Charges

1. Sustainability Workgroup 2. Legal and Regulatory Workgroup

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Phase 2 Project Status

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eCR Project Timeline – Proposed

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Communications Update

• Recent Digital Bridge press
• Planning for 2017 conferences and events has begun
• Redesigned www.digitalbridge.us coming this month
• Contact Jessica Cook (jcook@phii.org) if you have specific needs for an event or

meeting

Workgroup Approvals and Updates

Requirements | Technical Architecture

FOR MEETING DISCUSSION USE ON 11/10/2016

eCR Requirements Workgroup

Requirements nearly complete… Recommendation

• The governance body approve

the requirements for advancements to Technical Architecture Workgroup (TAW), provided that outstanding issues are settled before the TAW in- person meeting on December 1st

• Completed requirements artifacts

will be presented to Governance in December/January for final approval

FOR MEETING DISCUSSION USE ON 11/10/2016

Technical Architecture Workgroup Update

Activity Dates Workgroup Kickoff Meeting 10/24 Requirements Workgroup Wrap Up Meetings 10/25-11/7 Requirements Artifacts Interim Approved by Governance Body 11/10 Full Workgroup Working Meetings Occurring 10/31-11/21 In Person Workgroup Meeting 11/30-12/1 Submit Draft Workgroup Artifacts for Governance Approval 12/8

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Workgroup Charge Discussion

Sustainability Workgroup | Legal and Regulatory Workgroup

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Sustainability Workgroup

Organization Role Name CDC Primary Charles Shepard CDC Alternate Jason Thomas CDC Observer Laura Conn Partners Healthcare Consent and pass on appointments ASTHO Primary (temp) John Thomas Lane

Purpose and Objectives Define a sustainability plan for electronic case reporting (eCR) that articulates a business model for supporting the envisioned Digital Bridge eCR infrastructure. Inputs will be products developed by Requirements and Technical Architecture Workgroups. Deliverables will inform the Governance Body, and the Legal and Regulatory Workgroup

• effort. Tasks and deliverables described in this charge are

intended to be completed by January 31, 2017. Key Tasks(plus review approved products) 3. Review recent and relevant eCR economic research and pilot project findings to inform sustainability planning and deliverables development 4. Develop a preliminary sustainability plan for maintaining and supporting the Digital Bridge so that the collaboration can create true bi-directionality between Public Health and Health Care, and present for review and approval to the Digital Bridge Governance Body. 5. Develop recommended site selection criteria for the implementation phase of Digital Bridge and accompanying application process description for review and approval by the Digital Bridge Governance Body

FOR MEETING DISCUSSION USE ON 11/10/2016

Draft roster on November 10, 2016, 1130 AM EDT

Legal and Regulatory Workgroup

Organization Role Name APHL Primary Troy Willitt, JD APHL Alternate Patina Zarcone, MPH CDC Primary Tara Ramanathan CDC Alternate Jason Thomas, JD, MPH CDC Observer Laura Conn, MPH Partners Health Care Consent and pass on appointment ASTHO Primary Denise Chrysler, JD ASTHO Alternate (temp) Andy Baker White

Purpose and Objectives Advise a public health law subject matter expert (Legal SME) as s/he authors a formative assessment of the legal and regulatory issues governing electronic case reporting (eCR) implementation nationwide, and model agreements for Digital Bridge Phase 3 eCR implementation work. Key Tasks 1. Advise Legal SME in legal and regulatory assessment

• f eCR

2. Read and understand eCR implementation defining products developed and approved by Digital Bridge 3. Read and provide constructive comments on Legal SME’s formative written assessment of eCR technique and identification of legal and regulatory issues 4. Read and provide constructive comments on Legal SME’s draft business associate agreements, data trading partner agreements, or memoranda of understanding for Digital Bridge eCR implementation. 5. Recommend the Legal SME’s products (i.e., report and agreements) for review and approval by the Digital Bridge Governance Body by 1/31/2017.

FOR MEETING DISCUSSION USE ON 11/10/2016

Draft roster on November 10, 2016, 1130 AM EDT

Next Steps

DBGB Meetings

• November 10th – Legal and Sustainability

Charges

• December 8th – TA Workgroup Products
• January 18th – In-person Meeting

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