ESKOM VALUES - ZIISCE Z I I S C E ZERO HARM . HOME WITHOUT HARM - - PowerPoint PPT Presentation

4 October 2012

Managing Safety in Projects at Eskom Operating Unit Coal 3 Hendrina Power Station ‘ZERO HARM TO THE POWER OF 10’ Julian Nair

julian@eskom.co.za

Power Station Manager (ESKOM Hendrina Power Station)

ZERO HARM – WE MAKE IT HAPPEN

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ESKOM VALUES - ZIISCE

Z I I S C E

ZERO HARM. HOME WITHOUT HARM – EVERYONE – EVERYWHERE - EVERYDAY INTEGRITY INNOVATION SINOBUNTU (WE ARE CARING) CUSTOMER SATISFACTION EXCELLENCE

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CARDINAL SAFETY RULES – LIFE SAVING RULES

Cardinal Rules RULE & DESCRIPTION OF RULE

Rule 1: Open, isolate, test, earth, bond, and/or insulate before touch Any person who performs work on an electrical installation shall ensure that it is isolated, tested and earthed before starting with any work. Rule 2 Hook up at heights Any person who performs work higher than two metres above ground level shall be attached to an anchor point at all times, or as identified during the risk assessment. Rule 3 Buckle up No person may drive any vehicle on Eskom business and/or on Eskom premises unless the driver and all passengers are wearing seat belts. Rule 4 Be sober No person is allowed to be under the influence of intoxicating liquor or drugs while on duty Rule 5 Permit to work Where an authorization limitation exists, no person shall work without the required permit to work

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BLUE FLAG RECOGNITION PROGRAM CRITERIA

Cardinal Rules

Category / Criteria

• Description. Also see annexure attached:

SHE Business Planning and Strategy The Entity must have a Safety, Health and Environmental Plan (3 years minimum) detailing compliance to company SHE requirements SHE Management Systems and standards The Entity must have an effective health and safety management System that is at minimum compliant with the OHSAS 18001, or certified, and maintain those standards of performance The Entity must have an effective environmental management system that is ISO 14001 compliant as minimum, or certified, and maintain those standards of performance SHE Legal Requirements and Company / Business Specific Requirements Process in place for compliance with applicable laws and regulations for Safety, Health, and Environment, indicating your compliance status for each requirement?

• Safety
• Health
• Environment
• Eskom specific Level 1 and 2 requirements for safety health and environmental

management Organisation Commitment and Leadership Clear structures must be in place demonstrating roles and responsibilities towards SHE within the organization. Leadership responsibilities and time requirements for SHE related matters with a clear process in place for leadership to engage stakeholders on SHE matters and their personal commitment towards SHE. The Internal HR Processes must support and enable the establishment of a positive SHE culture through rewards and disciplinary processes

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BLUE FLAG CRITERIA

Cardinal Rules

SHE Audit / Review Programme There must be an established Internal and Independent Review / Audit process with no major findings from these reviews, not older than 6 months. SHE Performance The Organizations KPI’s must drive continuous improvement and an acceptable balance between leading and lagging indicators. Continuous Improvement, Best Practice and Learning’s There must be a programme that supports the review and implementation of Best Practice and learning's from incidents, Audits, Management Systems with the

• bjective of encouraging continuous improvement and leanings

SHE Communications and Stakeholder engagement An annual SHE Culture Survey must be conducted and the results must indicate Continuous Improvement when compared to historical data, in all three disciplines namely SHE. The entity must a have a clearly defined annual communications plan in place that details reporting and communication on SHE matters with the following stakeholder groups:  Public/ communities  NGO's (e.g. environmental activists or civil associations)  Organized Labor  Customers  Government or Authorities  Contractors and service providers  Employees  Industry Associations There must be a Behaviour based system that proves engagement between employees, contractors and management on SHE matters.

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BLUE FLAG RECOGNITION PROGRAMME

Cardinal Rules The objective of the Blue Flag Programme is to create a world class

• rganization in its ability to maintain Eskom's assets, through the

implementation of a world class safety, health and environmental system, recognizing those that have introduced and maintained appropriate and efficient Management Systems in their respective areas, in the effort to achieve ZERO HARM. ZERO HARM...Everyone...Everywhere...Everyday

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ESKOM’S SHE POLICY PRINCIPLES

Cardinal Rules Policy Principles

• Eskom will engage key stakeholders, including employees and organised labour
• n all elements of occupational health, safety and environmental issues
• This policy will apply wherever Eskom operations exist or Eskom operates,

including subsidiaries.

• Eskom will ensure that no operating condition, or urgency of service, can justify

endangering the life of anyone or cause injury, and will strive to prevent

• ccupational illness.
• Eskom will work with suppliers, customers and contractors to integrate SHE

issues into their operations.

• Contractors working under the supervision of Eskom, or on Eskom

premises will comply with this policy

• This policy will be considered during the evaluation of all contracts,

projects and proposals.

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ESKOM’S SHE POLICY

Cardinal Rules

Eskom, as a provider of energy and associated services, will

1.establish appropriate management systems to address safety,

• ccupational health and environmental issues with a view to minimizing risk

and ensuring continual improvement. This will include the prevention of pollution and environmental degradation where sustainable, 2.comply with all legislative and policy requirements, and in the absence of appropriate principles, set standards to meet the objectives of this policy, 3.promote open communication on SHE issues with employees and other stakeholders, 4.educate, train, motivate and develop its employees in terms of

• ccupational health, safety and environmental issues,

5.provide and maintain a safe and healthy work environment and protect individuals against risk associated with occupational health and safety arising

• ut of Eskom’s business; and

6.contribute toward sustainable development through efficient resource use, and efficient production, distribution and use of energy.

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Contractors Management - Commercial

VERY ROBUST CONTRACTOR PARTNER SCREENING AND COMPLIANCE REQUIREMENTS

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Contractors Management - Commercial

Squad-check Documents required: Signed safety risk assessment Tender returnable on contract strategy , 37.2 (OHS) agreement and safety questionnaire Time lines on contract strategy , two weeks from safety file submission date to contract start date Technical evaluation : Safety questionnaire signed Letter of good standing still valid. Eskom Safety risk assessment signed by contractor Injury record for last 3 years Serious injury or fatality . Signed Health and safety plan Signs acknowledgement of SHEQ policy NON COMPLIANCE TO THE ABOVE LEADS TO DISQUALIFICATION

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Requirements for Contractors Safety File

Organisational Health & Safety Structure

• Organogram – signed, approved and dated by CEO.

Legal Appointments

• See slide no. 5

Personnel Management

• List of Project Staff to be engaged
• Proof of Completed Safety Induction
• Proof of Pre-Employment Successful Medical Examination

Risk Management

• Companies Baseline Risk Assessment
• Eskom Risk Assessment

Construction Regulation

• Letter of Good Standing
• Agreement 37 (2)
• Notification for Construction
• Safety Declaration
• Appointment of Principal Contractor

Workplace Safety

• Toolbox Talks
• Awareness

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Requirements - continued

ORGANISATIONAL HEALTH & SAFETY STRUCTURE REQUIREMENTS CRITERIA SECTION 1 Organisation Structure Organisation organogram Scope of Work and Work area

• Document
• Description Document

SHE Policy

Do you have a Company SHE Policy signed by the CEO?

Do you have a company Environmental Policy signed by the CEO? Do you have a company Quality Policy signed by the CEO? Do you have a company Smoking Policy signed by the CEO?

• Policy documents

SHE Communication Are effective systems for SHE communication established? Are toolbox talks done on a daily basis? Do you have an ongoing road safety awareness program in place?

• Bulletins / newsletters / e-mail etc.
• Attendance registers
• Posters and other documentation.
• Document / physical inspection.
• Report document.
• Literature / Videos / Newsletters etc.

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Requirements - continued

SECTION 2 All OHS ACT And Regulations And Specialist Appointments/Applicable Legal Appointments Designated Employer (16.1 and/or 16.2) First Aiders (3) SHE representatives (Sec 17) Competent person to do investigations (GAR9) Competent person for machinery (GMR2(1)) Construction supervisor(CR6(1)) Assistant Construction supervisor (CR6(2)) Construction Safety Officer (CR6(6)) Competent person to do Risk Assessment (CR7(i)) Competent person to do Training Competent Person to draw up a fall protection plan (CR8 (1)(a)) Competent person formwork & support work Competent person for excavation work (CR11(1)) Competent person for demolition work (CR12(1) Competent person for scaffolding (CR14(2)) Competent person for suspended platforms (CR15(1)) Competent person to operate materials hoist (CR17(8)(a)) Competent person to inspect materials hoist (CR17(8)(a)) Competent person to operate batch plants(CR18(1)) Competent person for inspection of explosive powered tools (CR19(2)(a)(i))

• Signed Appointments

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Requirements - continued

 Competent person for issuing & collection of cartridges & nails  Competent crane operators and certified  Construction vehicle & mobile plants inspector (CR21)  Temporary electrical installation inspector (CR22(e))  Competent person for stacking & storage (CR26(a))  Competent person for inspection of fire equipment (CR27(h))  HCS Controller/Monitor (HCS Regs) Special Appointments  Chairman of SHE committee  Fire Official  SHE Co-ordinators  Emergency Controller / Evacuation Officer  Hot Work Monitor  Fire Watch SECTION 3 Employee List Current List of all employees

• List

Induction Training Sec 7 (7) Training syllabus Proof on induction on person

• Training Manual
• Permit

Employee Portfolio * Employee Personal Portfolio * Job Appointment Letter * Certificate of Medical Fitness * Evaluation by registered Medical Practitioner

• Employee Qualifications, Competencies &
• Authorisations (Skills Development Act)

Are employees in possession of the qualifications required to justify appointments? Were employees assessed Theoretically & Practically Were employees declared competent in their respective positions? Are employees authorized?

• Portfolio
• Job appointment letter with job description
• Medical Certificate
• Certificates/ Diplomas/ Degrees
• Assessment Reports
• Competency Declarations
• Authorizations

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Requirements - continued

REQUIREMENTS CRITERIA Hazard Identification and Risk Assessment Are you in possession of the SHE Risk Assessment / Procedure HSPHO/057? Are Risk Assessments done according to the procedure? Are risk assessments done a daily basis or before the commencement of work as per the construction regulation? Are the risk assessment results used to provide an appropriate company risk profile?

• Risk assessment procedure.
• Assessment results / graphs etc.
• Risk assessment document
• Risk profile

Written Safe Work Procedures Are WSWP’s drawn up as per company risk profile? Are discussions held with the work force informing them of the critical steps that were identified? Is completed JSA’s used for training, production, cost analysis, incident investigations etc.? Are written safe work procedures in an ”easy to read” format?

• WSWP
• Examples of job SHE analysis documents
• Examples of related documents
• Document Contents

Planned Job Observations Are planned job observations carried out on regular basis? Are the findings of observations used to update written safe work procedures?

• Schedule
• Job Observation Document

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Requirements - continued

S.H.E. Incident Records Types of Injuries: First Aid Medical Disabling Fatality Are all incidents recorded? Is external incident reporting done correctly? Internal Investigation Are all incidents requiring investigations investigated? Are complete descriptions for incidents given? Are the causes of incidents effectively identified? Are clear and constructive recommendations made to reduce the risk of incident recurrence?

• Type / extent / nature etc
• Reporting to authorities / Compensation Forms

completed / Committee with SHE Reps

• Investigation Document
• Investigation Document
• Investigation Document
• Investigation Document

Statistics and Records Is progressive statistical data available? Are the statistics consolidated and available in graph format? Are statistics analysed and categorized to identify trends? Are the statistics published and circulated?

• Injury / Occ illness / disease & environmental

incidents statistics for current and previous 12 months

• Annual consolidation of progressive years’

statistics for comparative purposes.

• Results report

News letter / bulletin Incident recall Are SHE talks held and used to generate discussion and learning (OE)? Are previous incidents reviewed and discussed?

• Safety meeting minutes &
• Proof of OE

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Requirements - continued

Principal Contractor Agreement Is the Sec 37(2) agreement signed?

• Agreement Letter

Notification of Construction Work Is the notification of construction work completed and signed by the client? Were the documents forwarded to DoL?

• Document
• Proof of postage

Letter of Good Standing What is your registration number? Is it still valid? Did you complete and forward a Safety Declaration Form?

• Document
• Document

Mandataries & Contractors (Sub) Do you have any mandataries or contractors sub contracting under you? Are they conforming to all the requirements as per Construction Regulation?

• List
• Audit Report

Principal Contractor Appointment Did the Client appoint you as a Principal Contractor in writing?

• Written Appointment Letter

Safety Access Did the Principal Contractor hand the Safety Plan/File to the Client prior to commencement of work? Is the Safety Plan/File updated?

• Safety Access Certificate
• Safety Plan/File

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Audit requirements

Radiation Are you in possession of the Radiation Protection Procedure – HSPPMS006? Do your employees know what the biological effects are of ionizing and non- ionising radiation?

• Procedure
• Proof of discussions/warnings

Occupational Hygiene & Facilities Are adequate facilities provided?  Are the available facilities kept clean?  Are Soap, towels and toilet paper provided?  Do the kitchen and food storage facilities comply with minimum standards?  Are sufficient waste bins provided?  Are cleaning implements provided

• Toilets and ablution facilities
• Physical inspection
• Physical inspection
• Physical checks
• Physical inspection
• Physical inspection

Hazardous Chemical Substance Use & Control (This includes radio active sources)  Are inventories of HCS available? Are the records and inventories up to date? Are MSDS’s available and in compliance with standards? Are the MSDS’s freely available for parties concerned? Are all personnel trained in correct procedures for HCS? Are emergency plans in place to deal effectively with accidental exposure and

• ther incidents?

Were the required risk assessments done to identify potential exposure?

• HCS inventory lists
• HCS inventory lists
• MSDS documentation
• Availability of documentation
• Training records
• Emergency planning file
• Survey documentation (Recommendations)

Storage of Flammable Chemicals and Explosive Material Do the storage facilities comply with standards? Is the storage area neat, clean and tidy? Are ventilation systems adequate? Is the shelving provided adequate? Are containers / packaging clearly and correctly labeled? Is the number of containers minimised to reduce risk? Are employees familiar with the labeling? Do bulk HCS storage tanks comply with required standards?

• Physical inspection
• Physical Inspection
• Physical Inspection
• Physical Inspection
• Physical Inspection
• Records / physical inspection
• Toolbox Talk Minutes
• Bund areas – drainage valves – monitoring and testing –

labeled

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Audit requirements - continue

Waste Management Is hazardous waste stored separately from non hazardous waste? Are appropriate clean up or spill containment materials stored near storage areas? Are special arrangements in place for the transportation of hazardous material? Is there a waste management program in place? Are the necessary arrangements made for scrap and refuse container removal? Are potential risks during handling assessed and managed?

• Physical Inspection
• Inspection / signage
• Company / vehicle labels / loading procedures / routes

analysed / driver emergency procedures

• Documentation
• Sufficient bins provided – container lids – schedule

established and followed – marking of container locations – bins fit for purpose. Noise and Vibration Work Area Noise Levels Noise Control Techniques Noise induced hearing loss prevention programme:

• Training
• Noise Surveys
• Medicals
• Control Measures

Asbestos Are you in possession of the Asbestos Procedure – HSPPOS020? Do your employees know what the health effects are of Asbestos?

• Procedure
• Proof of discussions/warnings

Ergonomics Do work practice standards cater for best possible techniques and comfort for

• perators?

Are all equipment comfortably accessible (i.e. valves, switches, sample points etc)? Is consideration given to the ease of equipment use from a disabled point of view?

• Ergonomic survey report
• Ergonomic survey report
• Ergonomic survey report

Lighting Is the lighting adequate? What provision is made for emergency lighting? Is the physical condition of lighting fittings and switches in a good working condition?

• LUX Survey results to prove this.
• Generators, torches etc.
• Physical inspection

Ventilation Are the existing ventilation systems adequate? Is natural ventilation significant?

• Survey results
• Ventilation survey report

2012/10/04 21 Lifting Machine And Lifting Tackle Is the staff that uses lifting machines and tackle trained to perform their duties safely & effectively? Does the physical condition of equipment comply with laid down minimum standards? Are lifting machine and tackle examined on a 3 monthly interval by appointed person? Are all machines and equipment in good working condition? Are the vehicles regularly inspected by drivers / operators? Are all drivers issued with company authorisations to prove competence

• Training records – Drivers and assistants
• Inspection of registers;
• Testing – maximum mass load markings consistent with mass

load chart – Safe prescribed method of escape from lifting machines during emergencies. Documentation / Register

• Roadworthy / licensing / vehicle check sheets / physical

inspection

• Completed check sheets / proof of actions taken to repair / action

deviations

• Authorisation records file

Hand Tools Are personal and company owned tools and tool boxes in good condition? Is handmade tools made according to company standards? Do supervisors use checklists for regular tool inspections? Are all tools (personal and tool stores) stored correctly without creating safety hazards?

• Physical inspection
• Standards documentation
• Checklists and inspection records
• Physical inspection

Motorised Equipment How many company vehicles are on site? Are the drivers of these vehicles issued with vehicle access permits? Are all the vehicles road worthy and licensed? Is vehicle inspection done at regular intervals?

• Vehicle register
• Access permit cards
• License discs
• Inspection sheets

Audit requirement - continue

2012/10/04 22 Hot Work Is your company performing any hot work? If “yes”, are you in possession of the Eskom Hendrina Power Station Hot Work Procedure? Are you performing Hot Work according to this Procedure?

• Hot Work Procedure
• Physical inspection
• Physical verification

Personal Protective Equipment Is a survey done to determine PPE that is needed? Is training provided on effective maintenance, use, cleaning, storage and disposal

• f PPE?

Is company policy provided on the use of PPE? Are records and control kept of all persons issued with PPE?

• Survey Results
• Training records
• Policy documents
• PPE records file

Audit requirement - continue

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Audit requirements - continue

Fall Protection Plan Do you have a Fall Protection Plan? Supervisor in possession a fall protection plan? Fall Protection Systems to be used on this Project

• Plan (Document)
• Plan (Document)
• Plan (Document)

The following listed Construction Regulations Forms must be completed by the Eskom Project Co-ordinator and the Contractor Company:

• 37 (2) Agreement
• Safety Declaration
• Notification of Construction
• Site Access (Completion of Project will indicated on this form)
• Appointment for Principal Contractor.

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References

• Safety Health and Environmental Specifications for Principal Contractors – HSHPO/058 (Currently under revision)
• Plant Safety Regulation Procedure – HSPHO S001 (Currently under revision). PSR Authorisation conducted 3 times

a month for Eskom and Contractor partners.

• Contractors Audit Tool for files and Site Audits.

Occupation Health and Safety Act 85/1993 IRCA Safety System Construction Regulations NOSA

• Eskom Zero Harm implementation Program
• Blue Flag implementation presentation. (for General and Senior Management and Eskom Guardians)

32-915 Blue Flag Procedure. 32-1282 Rev 0 Blue Flag Implementation and Resource Management Guideline. 32-1283 Rev 0 Blue Flag Steering Committee Terms of Reference. 32-1321 Eskom Blue Flag Training Manual

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Hendrina Power Station Initiatives

• Very strong focus on off-the-job safety – free take home PPE and

advanced driver training

• Launch of next Zero Harm SHREQ Day 7 November 2012 (wholly

integrated between Eskom and Contractor Partners).

• Contractor Partnership Meeting with PSM once a month.
• OHSAS 18001 and Du Pont Behavioural Observation Programs

(SMAT & STOP) + NOSA.

• Contractors attend all relevant training including IBI Training. Eskom

pays for SMAT & STOP training for ALL.

• Joint investigations with all contractor partners gets priority attention.
• Authorisation of project staff on Plant Safety Regulations

2012/10/04

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CONTACT DETAILS

• E-mail: julian@eskom.co.za
• Telephone: +27(13) 2963400
• Mobile: +27(82)8879493

Thank you