EDUCATION CENTER REUSE Final Design and Construction Contract Award - - PowerPoint PPT Presentation

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EDUCATION CENTER REUSE Final Design and Construction Contract Award - - PowerPoint PPT Presentation

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EDUCATION CENTER REUSE Final Design and Construction Contract Award SCHOOL BOARD INFORMATION ITEM MARCH 12, 2020 SCHOOL BOARD INFORMATION ITEM 03/12/2020 Project Parameters Project included in the FY2019-28 Capital Improvement Plan (CIP)

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SCHOOL BOARD INFORMATION ITEM 03/12/2020

EDUCATION CENTER REUSE

Final Design and Construction Contract Award

SCHOOL BOARD INFORMATION ITEM MARCH 12, 2020

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  • Project included in the FY2019-28 Capital Improvement Plan (CIP)
  • Renovate the Education Center to both increase the capacity of Washington-

Liberty initially, and later to adapt to possible future instructional and grade level changes

  • Support APS Strategic Plan Goals, specifically for Healthy, Safe, and

Supported Students

  • Address capacity by providing 500-600 high school seats
  • Open by start of school 2021
  • Spend a maximum project cost of $37 million, using every effort to spend less

APS project website: https://www.apsva.us/education-center-reuse/

Project Parameters

SCHOOL BOARD INFORMATION ITEM 03/12/2020 2

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Project Timeline

UPDATES SCHOOL BOARD INFORMATION ITEM 03/12/2020 3

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Project Updates

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  • Interior demolition complete
  • Permits approved – Use Permit, Civil

Engineering Plan, Landscape Plan, and Fire Alarm

  • Permits nearing approval – Building and Fire

Sprinkler

  • March 5, 2020 – BLPC/PFRC and Community

Pre-Construction meeting

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Existing Campus

WASHINGTON-LIBERTY HIGH SCHOOL

SCHOOL BOARD INFORMATION ITEM 03/12/2020 5

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WASHINGTON BLVD. 13TH ST. 14TH ST.

Final Site Design - Campus

EXISTING TIME-RESTRICTED PARKING NEW BICYCLE PARKING, 30 BIKE CAPACITY ED CENTER LOT: 88 SPACES NEW BICYCLE PARKING IN GARAGE, 30 BIKE CAPACITY NEW RECTANGULAR RAPID FLASHING BEACONS (RRFB) AT 14TH EXISTING STAFFORD ST PICKUP/DROPOFF NEW DISPERSED PICKUP/DROPOFF @ 15TH ST NEW DISPERSED PICKUP/DROPOFF @ WASHINGTON BLVD EXISTING METERED PARKING ON N. QUINCY EXISTING FRONT DOOR LOT: 14 SPACES EXISTING I-66 GARAGE: 376 SPACES EXISTING BICYCLE PARKING EXISTING BUS DROPOFF ON GENERALS’ WAY NEW BUS DROPOFF EXISTING VISITOR/ POOL PARKING SCHOOL BOARD INFORMATION ITEM 03/12/2020 6

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88 PARKING SPACES (18 MORE THAN ORIGINALLY PLANNED, TO OFFSET THE SPACES RESTRICTED ON 15TH STREET N QUINCY ST NEW ED CENTER MAIN ENTRANCE

Final Site Design – Ed Center Area

PLAZA IMPROVEMENTS NEW TERRACE IMPROVEMENTS NEW “DO NOT ENTER” SIGNS NEW GROUND CONNECTION RAMP(SLOPE 1:12) AND FLUSH PAVING AT GENERALS’ WAY. GRADE DROPS 6.5’ BETWEEN ROAD CROSSING AND MAIN ENTRANCE NEW BICYCLE PARKING, 30 BIKE CAPACITY NEW BICYCLE PARKING IN GARAGE, 30 BIKE CAPACITY NEW RECT. RAPID FLASHING BEACONS (RRFB) AT 14TH EXISTING GENERATOR, DUMPSTERS AND NEW COOLING TOWER 14TH ST NEW WASH.BLVD. PU/DO NEW 15TH ST. PU/DO DASHED LINE = FIRE TRUCK ACCESS

Exhibit A

SCHOOL BOARD INFORMATION ITEM 03/12/2020 7

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SCHOOL BOARD INFORMATION ITEM 03/12/2020 8

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SCHOOL BOARD INFORMATION ITEM 03/12/2020 9

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Floor Plans

Classrooms / Collaboration Commons / Support Instructional Support Administration Building Support

Exhibit B

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Revisions to Educational Specifications

Exhibit C

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  • School Board approved the project Educational

Specifications on January 10, 2019.

  • Final Design is consistent with the approved Educational

Specifications with one exception:

  • Breakfast Kiosk space converted into Small Group

Instruction (SGI).

  • As design finalized, staff determined that a centralized

food service operation within W-L was more efficient/effective than a distributed one.

  • The SGI will provide additional flexibility to meet

instructional needs.

  • The SGI is not considered capacity generating, so the

planned building capacity remains unchanged.

  • As a separate project, work will occur summer 2020 to

increase the serving capacity of the W-L kitchen.

At Final Design At Ed Specs Approval

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FIRST FLOOR – VIEW INTO LOBBY SCHOOL BOARD INFORMATION ITEM 03/12/2020 12

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COMMUNITY MEETING DRAFT 2/25/2020 13 FIRST FLOOR – VIEW OF DIGITAL LIBRARY TOWARDS COMMONS SCHOOL BOARD INFORMATION ITEM 03/12/2020 13 FIRST FLOOR – VIEW OF COMMONS TOWARDS PLANETARIUM SECOND FLOOR – VIEW OF COLLABORATION SPACE SECOND FLOOR – VIEW OF CLASSROOM

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Cost Drivers – Comparing CIP to Final Design

  • Estimates prepared that formed the basis of the funding in the FY 2019-2028 CIP utilized

preliminary review of existing conditions and conceptual design study.

  • Completion of the interior demolition and final design documents added scope to the

project including:

  • More extensive site redevelopment to strengthen accessible connection to W-L,

correct paving and drainage issues, and install right-of-way pedestrian improvements;

  • More extensive interior renovations that included relocating the elevators and

reconstructing one stairway;

  • Necessary HVAC, fire alarm, and IT infrastructure modifications within the

Planetarium; and

  • Hazardous material abatement beyond what was expected.
  • Construction costs continue to increase sharply in the DC metro area, with some trades

and materials escalating at rates that exceed previous forecasts.

SCHOOL BOARD INFORMATION ITEM 03/12/2020 14

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Cost Management

  • Staff used a series of bid alternates to compare

costs between multiple design options and evaluate possible scope reductions.

  • All alternates were additive, representing an

increase to the base cost.

  • Proposed construction sum includes alternates

related to:

  • Replacement of fourth floor windows
  • Exterior improvements to correct existing

safety issues

  • Proposed construction sum does not include

alternates related to:

  • Enlarging ground floor window openings

(windows will be replaced within the existing

  • penings)

SCHOOL BOARD INFORMATION ITEM 03/12/2020 15

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Project Funding and Budget

Project Funding (Millions) FY 2019-28 CIP1 Schematic Design2 Proposed Funding Major Construction Bonds $36.25 $36.05 $36.25 Other (Operating)3 $ 0.75 $ 0.75 $ 0.75 Other (MCMM)4 $ 0.20 $ 0.20 Capital Reserve $ 1.30 Total $37.0 $37.0 $38.5

Notes:

  • 1. FY 2019-2028 CIP, Adopted by the School Board on June 21, 2018.
  • 2. Approved by the School Board on February 21, 2019.
  • 3. Furniture and equipment that cannot be bond funded.
  • 4. Costs associated with temporary transportation facility funded from Minor

Construction / Major Maintenance.

Proposed Project Budget Construction Costs1 $29,194,176 Owner (Soft) Costs and Contingency2 $ 9,305,824 Total $38,500,000

Notes:

  • 1. Based on final construction cost proposal from the Construction Manager

at-Risk (CMR). Includes the Early Work Contract value for interior demolition approved by the School Board on March 14, 2019.

  • 2. Owner costs include design, project management, and other professional

services fees, utility/permitting fees, furniture, equipment, and project contingencies.

Exhibit D

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Next Steps

  • March 26, 2020 – School Board Action
  • Construction – April 2020 to

September 2021

  • Site area immediately surrounding

Education Center will be inaccessible throughout the construction period

  • APS will provide monthly construction

updates posted to the project website: https://www.apsva.us/education- center-reuse/

  • School Opening – September 2021

SCHOOL BOARD INFORMATION ITEM 03/12/2020 17

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Recommendations

Approve Exhibits A through D, including the following aspects of the project:

  • Reaffirm basic project criteria to create 500 to 600 new high school seats, to be

completed in time for start of school September 2021;

  • Site plan and development conditions of the approved Use Permit. The School Board

authorizes the Chair to sign related legal instruments, such as easements, vacations, and dedications, as may be required to comply with conditions of the Use Permit, provided such instruments were first reviewed and approved as to form by APS legal counsel;

  • Final design for the project as generally described in Exhibits A and B;
  • Revisions to the Educational Specifications as generally described in Exhibit C:
  • Total project budget and funding available as described in Exhibit D;
  • Construction contract award to MCN Build in the amount of $29,194,176 by increasing the

existing purchase order to include the added contract value; and

  • Transfer of $1.3 million from the Capital Reserve to the project funding.

SCHOOL BOARD INFORMATION ITEM 03/12/2020 18