[PPT] - Direction for FY 2021-30 Capital Improvement Plan School Board PowerPoint Presentation

SLIDE 1

Direction for FY 2021-30 Capital Improvement Plan

School Board Action December 5, 2019

SLIDE 2

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Connection to School Board Priorities

The FY 2021-30 Capital Improvement Plan (CIP) will support the School Board’s top priorities, in particular:

Increased achievement for all reporting groups

that shows progress toward eliminating the

pportunity gap.

SLIDE 3

Connection to Strategic Plan

The FY 2021-30 Capital Improvement Plan (CIP) will be aligned with the APS 2018-24 Strategic Plan, in particular:

Core Value Stewardship: Manage our resources to honor the

community’s investment in our schools; create safe, healthy, and environmentally sustainable learning environments; support civic and community engagement, and serve current and future generations.

Performance Objective 20: APS Departments (Finance & Management,

Facilities and Operations, Teaching and Learning and Planning and Evaluation) will collaborate to plan innovatively, cost effectively, and within budget to meet 100% of student seat needs through permanent and temporary facilities, based on 10-year projections.

Strategy: Manage available resources and assets efficiently, cost

effectively and equitably.

Strategy: Provide high performance learning and working environments

that support Universal Design for Learning standards.

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SLIDE 4

School Board Direction

The School Board directs the Interim Superintendent to prepare the Fiscal Year 2021-30 CIP to balance:

The need for increased student capacity;
The locations where the capacity is most needed; and
The School Years by which the increased capacity is

most needed; With available debt capacity such that debt service will not exceed 9.8% of the annual operating budget in any fiscal year.

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SLIDE 5

School Board Direction

The School Board further directs the Interim Superintendent to base the FY 2021-30 CIP upon the 2019 Arlington Facilities and Student Accommodation Plan (AFSAP), to include:

Capacity-generating capital projects that are already under construction and

for which the design process has already commenced which comprise the Education Center Renewal Project, the Transportation Services Expansion Project, and the Arlington Career Center Expansion Project including increased space for the Arlington Tech Program;

Capacity-generating capital projects for new facilities and expanded and/or

renovated existing facilities;

Essential capital infrastructure projects needed to support APS operations;
Adequate funding to maintain existing facilities; and
Funding required to support APS collaboration with ACG on conversion of

natural grass fields to synthetic turf.

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SLIDE 6

School Board Direction

The School Board directs the Interim Superintendent to propose new capacity-generating capital projects in the FY 2021-30 CIP to address seating capacity needs identified in the 2019 AFSAP:

Elementary Schools: Increase capacity as soon as fiscally feasible to address

enrollment growth particularly in the urban corridors, prioritizing first the Rosslyn-Ballston Corridor, second the Columbia Pike Corridor, and third the Richmond Highway Corridor;

Middle Schools: Increase capacity as soon as fiscally feasible
High Schools: Increase capacity, preferably by SY 2024-25, by focusing on

additional capacity already included in the FY 2019-28 CIP at the Education and Career Centers; and

Coordinate with the current Elementary School Planning Process to inform

the Interim Superintendent’s Proposed CIP.

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SLIDE 7

Design Studies

The School Board directs the Interim Superintendent to conduct the following design studies to support development of the FY 2021-30 CIP.

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SLIDE 8

Rosslyn-Ballston Corridor: Urgent Need for Elementary Capacity

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Properties/ Sites Owner Approx. Seats Added Recommendation Recent School CIP Projects Nearby Estimated Cost of Design Study

1. Arlington

Traditional (ATS) APS ES 260-285 Study expansion and/or redevelopment for additional elementary capacity Ashlawn – renovation and addition McKinley – renovation and addition Reed – new building $62,000 2.The Heights APS HS No added seats Study options to complete the project after the removal of the temporary fire station by developing

field space OR
field space over a below-

grade garage Heights –new building $16,000 3.Quincy St. (formerly Buck) ACG ES TBD Study repurposing of buildings 2 & 4, developing the site for

additional elementary

capacity OR

Facilities and Operations

shops from Trades Center Hamm – renovation and addition Washington-Liberty – Ed. Center repurposing of office building $57,000

SLIDE 9

Columbia Pike Corridor: Urgent Need for Elementary Capacity

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Properties/ Sites Owner Approx. Seats Added Recommendation Recent School CIP Projects Nearby Estimated Cost

f Design Study
4. Barcroft

APS ES 265-290 Study expansion and/or redevelopment for additional elementary capacity Abingdon – renovation and addition A.W. Fleet - new building $62,000

5. Campbell

APS ES 290-315 Study expansion and/or redevelopment for additional elementary capacity Abingdon– renovation and addition $72,000

6. Career

Center APS HS 800+ March 2020 – Adopt concept design for expansion including:

Additional 250 Arlington Tech seats

for a total of 600 seats by Sept. 2021

Creation of 800 new high school

seats by Sept. 2025

Parking garage with field on top

June – adopt FY2021-30 CIP, include funds for expansion projects A.W. Fleet - new building N/A

SLIDE 10

Columbia Pike Corridor: Urgent Need for Elementary Capacity

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Properties/ Sites Owner Approx. Seats Added Recommendation Recent School CIP Projects Nearby Estimated Cost

f Design Study
7. Kenmore/

Carlin Springs APS Study parking for 65 to 80 school buses with an emergency exit road to Manchester St. or 5th Rd. S. Ashlawn – renovation and addition $11,500

8. Randolph

APS ES 240-265 Study expansion and/or redevelopment for additional elementary capacity Abingdon– renovation and addition A.W. Fleet - new building $57,000

9. Virginia

Hospital Center Property (VHC) ACG ES 500-600 Study provision of temporary swing space using relocatable classrooms for 500+ seats to facilitate redevelopment or expansion of smaller elementary schools $27,500

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Additional Capital Investments

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Properties/ Sites Owne r Approx. Seats Added Recommendation Recent School CIP Projects Nearby Estimated Cost

f Design Study
10. Fields

APS/ ACG N/A Study conversion of existing field space to synthetic turf $4,000

11. Minor

Construction/ Major Maintenance (MC/MM) APS N/A Adopt a CIP that includes funds for the upkeep and maintenance of all facilities N/A

12. Trades

Center APS N/A Study partial demolition, regrading & repaving for bus fleet $27,500

13. New

elementary school TBD 750 New elementary school on a site to be determined TBD $12,500

14. Middle

school addition/ renovation TBD 300 - 500 Middle school addition/renovation at location to be determined TBD $12,500

SLIDE 12

Funding for Design Studies

Total funding available

for design studies: $614,000

Estimated total cost of

design studies proposed: $421,500

Total funding remaining

for future design studies: $192,500

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SLIDE 13

Follow FY 2021-30 CIP Development Process

Information about the 2019 AFSAP and CIP process:

https://www.apsva.us/engage/preparing-for-the-2021-30-capital- improvement-plan-cip/

Information available on the APS Engage site:

The AFSAP report, appendices, supplemental information,

and presentation(s)

Up-to-date information will be posted throughout the CIP

process:

School Board Work Session/Meetings related to CIP
Presentation materials
Timeline
Engagement opportunities

All Arlington Public Schools (APS) budget and operations decisions are based on the best information available at the time. Staff and community members are reminded that funding forecasts from Arlington County and the state may change, based

n many external factors. Similarly, student enrollment and projections are based on the best available information, but are also subject to change due to employment, housing and other economic factors. For these reasons, APS and the Arlington

School Board may adjust future budget allocations, staffing and other operations decisions to reflect the existing community and operating landscape.

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www.apsva.us/engage

SLIDE 14

School Board’s FY 2021-30 CIP Timeline

2 1 9

Sept. 24

Work Session – Review 2019 AFSAP

Oct. 23

Joint JFAC and FAC meeting - provide input on draft CIP direction

Nov. 6

Work Session – Discuss CIP direction

Nov. 19

School Board Meeting – Information, CIP Direction

Dec. 3

Joint School and County Board Work Session

Dec. 5

School Board Meeting – Action, CIP Direction Mid Dec. APS publishes 2019 10-Year Projections for 2020-21 through 2028-29 2 2 May

School Board Meeting – Information, Supt.’s Proposed FY 2021-30 CIP
Work Sessions 1, 2 and 3 – Refining the CIP

June

June 5 – Joint School and County Board Work Session – FY 2021-30 CIP
School Board Public Hearing - Superintendent’s Proposed FY 2021-30 CIP
Work Sessions 4 and 5 – Refining the CIP
June 25 - School Board Meeting – Action, School Board adopts the FY 2021-30 CIP
Nov. 3

Election Day – Bond question on ballot from School Board’s Adopted FY 2021-30 CIP

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