Developing an Effective Project Management Plan: Esquimalt Harbour - PowerPoint PPT Presentation

Developing an Effective Project Management Plan: Esquimalt Harbour Remediation Project Authors/Presenters: Michael Bodman, Department of National Defence Andrew Smith, Public Works and Government Services Canada Scott Irwin, Defence Construction Canada Leroy Banack, F&M Management Ltd. Derek Ormerod, Anchor QEA, LLC. Esquimalt Harbour Remediation Project 1 April 27, 2016 Developing an Effective Project Management Plan

Esquimalt Harbour Remediation Project Overview Esquimalt Harbour Remediation Project 2 Developing an Effective Project Management Plan

Esquimalt Harbour Remediation Project Overview • Project Purpose: To develop and implement remedial / risk management actions to address risk associated with historically contaminated sediments • Project Funding: Primarily Federal Contaminated Sites Action Plan (FCSAP) • Key Project Drivers – 25 chemicals of potential concern – Identified contaminants translate to Human Health and Ecological Risks – Esquimalt Harbour is a Class 1 federal contaminated site with a booked liability in excess of $180 million Esquimalt Harbour Remediation Project 3 Developing an Effective Project Management Plan

Permissible Exposure Limits Thetis Cove & >2x PEL Plumper Bay F/G >6x PEL D EGD Y A/B LC C Contaminant Distribution Esquimalt Harbour Remediation Project 4 Developing an Effective Project Management Plan 4

Phase I A/B Jetty Thetis Phase II Cove & 3 Hotspots Plumper Remediated Bay F/G Phase III Risk Managed D EGD Y Y A/B A/B LC LC C C Project Scope Esquimalt Harbour Remediation Project 5 Developing an Effective Project Management Plan 5

Esquimalt Harbour Remediation Project Overview • Project Budget and Schedule: $150 million plus; expected completion date: 2020 • Project Status: Remedial design at four hotspots; dredging underway in conjunction with A/B Jetty Recapitalization Project • Project Management Plan (PMP): Given project complexity and short timeframe for completion, developing a useful and robust PMP was a key step to establish sound project management and tracking Esquimalt Harbour Remediation Project 6 Developing an Effective Project Management Plan

EHRP PMP Development: Goals • GoC Policies: Align with Treasury Board Secretariat and National Defence policies on management of projects • Comprehensive: Single repository for all EHRP project management-related material • Establish Practical Tools: Implementation and technique descriptions for key PM processes • Documentation: Document project procedures and provide a robust record of EHRP PM processes • Ensure Focus: Ensure project goals listed in Project Charter are front and center throughout the project lifecycle • Communication: Provide a common language and clear communication paths Esquimalt Harbour Remediation Project 7 Developing an Effective Project Management Plan

EHRP PMP Development: Frameworks TBS NPMS Policy on the Management of Projects National Project Management System PMBOK PAD Project Management Body of Knowledge National Defence Project Approval Directive Esquimalt Harbour Remediation Project 8 Developing an Effective Project Management Plan

EHRP PMP: Key Project Components The EHRP PMP defines key tools and processes linking Scope, Schedule, and Budget management Scope PMP Cost Schedule Esquimalt Harbour Remediation Project 9 Developing an Effective Project Management Plan

EHRP PMP: Tracking Tools WBS ¡ Frequency ¡of ¡ Project ¡Area ¡ Task ¡ID ¡ Tracking ¡Tool ¡ Submission ¡ Frequency ¡of ¡Review ¡ External ¡ External ¡Stakeholder ¡ Project ¡Core ¡ J-­‑11 ¡ As ¡needed ¡ Communica0on ¡ Ac0vity ¡Tracking ¡Sheet ¡ Management ¡Team ¡ Organiza0onal ¡ HR ¡Management ¡ J-­‑5 ¡ Annually ¡ Annually ¡ Structure ¡ Performance ¡-­‑ ¡ Schedule ¡Variance ¡ J-­‑3 ¡ Weekly ¡ Weekly ¡ Schedule ¡ Repor0ng ¡ Esquimalt Harbour Remediation Project 10 Developing an Effective Project Management Plan