De Developm pmen ent R Review ew P Proces ess HB HB316 3167 - - PowerPoint PPT Presentation

De Developm pmen ent R Review ew P Proces ess HB HB316 3167

August 29, 2019

Outlin line

• Impact of HB3167 to Development Review process
• Application Submittal Deadlines
• Development Review process
• Completeness Review
• Planning and Zoning Commission Action
• Fee Schedule
• Key takeaways and helpful hints
• Next Steps

HB HB3167

• The bill made numerous changes to the site plan and subdivision platting approval

process, and it will require most cities to make changes to their development approval process

• The new legislation becomes effective on September 1, 2019
• Applies to development applications including plans (subdivision development plan,

site development plans) and plats (preliminary plat, preliminary final plat combo, final plat, replat)

• Sets the Planning and Zoning Commission (P&Z) as the municipal authority for

approving, approving with conditions or disapproving development applications

Appl Applicabl able D Development Appl Applications

• Planning applications
• Site Development Plans
• Subdivision Plats (Preliminary Plat, Preliminary Final Plat Combo, Final Plat, Replat)
• Subdivision Variance
• Heritage Tree Removal or Pruning Permit
• Engineering applications
• Construction Plans – Subdivision, Infrastructure
• Stormwater Permits
• Driveway Access Permits
• Traffic Impact Analysis

***Only applicable to applications filed after September 1. ***

Appl Application S Subm ubmittal Dead adlines

• New applications will only be accepted for processing once a month
• Resubmittals (response to comments) will only be accepted for processing

twice a month

• All submittals must be received by no later than 12PM on the Application

Submittal Date

• Submittals received after the deadline will be returned or processed on the following

submittal date

• Applies to all applications

Ne New A Appl plica cation S Submitta tal D Dates & Co Correspondi ding g P&Z M Z Meeting D g Dates

APPLIC LICATIO ION S SUBMIT ITTAL D DATE* P&Z Z MEETI TING D DATE TE** ** 9/16/2019 6/2019 10/15/2019 10/21/2019 21/2019 11/19/2019 11/18/2019 18/2019 12/17/2019 12/23/2019 23/2019 1/21/2020 1/20/2020 0/2020 2/18/2020

***If you run into issues submitting by the deadline, please contact the Planning Department*** *New applications will only be accepted on the these dates by no later than 12pm **P&Z Meeting date is only for applications subject to HB3167. Other applications considered by P&Z (i.e. zoning cases), will be scheduled when all comments have been cleared

Resubmitta tal Dates es & & Co Correspon

• ndi

ding g P&Z M Meet eting g Dates

RESU SUBMITTAL AL D DATE TE* P&Z Z MEETI TING D DATE TE** ** 9/4/2019 /2019 9/17/2019 9/18/2019 8/2019 10/1/2019 10/2/2019 2/2019 10/15/2019 10/16/2019 16/2019 10/29/2019 11/6/2019 6/2019 11/19/2019 11/20/2019 20/2019 12/3/2019 12/4/2019 4/2019 12/17/2019 12/25/2019 25/2019 1/7/2020 1/8/2020 /2020 1/21/2020 1/22/2020 2/2020 2/4/2020

***If you run into issues submitting by the deadline, please contact the Planning Department*** *Resubmittals will only be accepted on the these dates by no later than 12pm **P&Z Meeting date is only for applications subject to HB3167. Other applications considered by P&Z (i.e. zoning cases), will be scheduled when all comments have been cleared

Pla Plat/Plan S Submit itted

• Monday by no later than 12pm (30 days prior to P&Z Meeting)
• Subm

bmittals r s recei eived a ed after n noon ( n (12P 2PM) will b be processed a ssed at the f he following review ew c cyc ycle Intake ke

• Case Number created
• Fees assessed; invoice sent to applicant
• Case assigned to Case Manager for Completeness Review

Completen eness R ess Revi eview

• Case Manager Completeness Review (4 days)
• Completeness Review finished by Friday following application submittal

date

• Case Manager will deem application complete/incomplete
• If application is complete and payment is received (by F

Friday at 1 12pm), application will move to Technical Review (1st Review)

***Applications will be considered incomplete if required information is missing and/or payment is not made by 12PM on Friday, and will not be reviewed until a complete application is received. Missing required information/payment may only be submitted on the Application Submittal Date***

Develop

• pmen

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APPLICA CATIONS ONS

Same Day 4 days 30 days

Develop

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APPLICA CATIONS ONS

Techni nical R Revi eview

• 1st review of plans (2 weeks)
• Item scheduled for P&Z Meeting

P&Z P &Z Posting

• Novus item created with exhibits (review comments and plans)
• Agenda posted Friday before the meeting date

P&Z Ac &Z Action

• P&Z Commission will approve, approve with conditions, or disapprove with

explanation

30 days

Pla Plat/Plan S Submit itted

• Wednesday no later than 12pm (13 days prior to P&Z Meeting)
• Subm

bmittals r s recei eived a ed after n noon ( n (12P 2PM) will b be processed a ssed at the f he following revi eview cyc ycle Intake ke

• Resubmittal reviewed
• Fees assessed (after 3rd submittal)

Techni nical R Revi eview

• 2nd (or subsequent) Review (1 week)
• Item scheduled for P&Z meeting2nd (or subsequent) Review (1 week)
• Item scheduled for P&Z meeting

***All subsequent reviews after 3rd Review will have additional review fees assessed***

Develop

• pmen

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UBMITTAL ALS

Same Day 15 days Subsequent Reviews

P&Z P &Z Posting

• Novus item created with exhibits (review comments and plans)
• Agenda posted Friday before the meeting date

P&Z Ac &Z Action

• P&Z Commission will approve, approve with conditions, or disapprove with

explanation

***All subsequent reviews after 3rd Review will have additional review fees assessed***

Develop

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• cess – RESUBM

UBMITTAL ALS

15 days Subsequent Reviews

Co Compl pleteness Review ( (Day 1 1-4)

• City staff will review application for completeness within 4 days
• Completeness Review will include ensuring that:
• All documents and detailed information listed on the checklist has been included and submitted

with the application

• Application fee has been paid in full (by the Friday at 12PM)
• If application is deemed complete, application will be routed to applicable

Departments for Technical Review and scheduled for P&Z consideration

• If application is deemed incomplete, Applicant will be notified of all missing

documents, information and other items

• Missing information must be submitted on a following Application Submittal Date

P&Z &Z P Posting ng

• Applications scheduled for consideration will be posted on the Friday prior to

the meeting

• Applicants will be able to view comments when agenda is posted
• Items will be placed on Consent Agenda
• P&Z may pull an item for discussion
• Items will include staff’s recommended action, redline plans, and summary list of items

that comply and conditionally comply

• New information or revised plans may not be submitted at the meeting
• Responses to comments and revised plans may only be submitted on a following Application

Submittal Date

P&Z A Z Action

• n
• P&Z Approve
• P&Z Approve with Conditions
• Approval with conditions approval/start work
• Approval with conditions requires resubmittal for final approval by P&Z
• Applicant must respond to P&Z conditions
• Applicant must adequately address how the conditions have been met
• P&Z Disapprove
• Applicant will need to resubmit to address disapproval comments
• Applicant must adequately address how the comments have been rectified

Fee S Sched edule

• Incorporated Pre-Application meeting cost into certain applications
• Amend fee for resubmittal of an application after 3 rounds of review
• Amend application fees for site plans and subdivision plat applications to reflect the

cost of review

• Amend the following applications to reflect costs associated with preparing

applications for P&Z consideration:

• Driveway Permits
• Subdivision Variances
• Replat
• Heritage Tree Removal and Pruning Permits

Key ey T Takeaw eaways s and nd H Helpful H Hint nts

• Utilize pre-application meetings to ensure you know fully all the applicable

requirements and development process for your development

• Ensure you are fully trained on how to use MPN -- if you need additionally training

please reach out to planning staff to set up an appointment for training

• ALL applications and resubmittals must be submitted by 12PM on the application

submittal deadline

• Double and triple check completeness of all applications. If you have questions

about the applicability of a requirement please ask staff before you submit

• If deemed incomplete, missing information can be submitted next cycle

Key ey T Takeaw eaways s and nd H Helpful H Hint nts

• Request an invoice for your application in advance of submittal
• Staff comments will be posted with agenda the Friday before the meeting
• Resubmittals must adequately address staff's plan review comments
• Concurrent applications are allowed if the P&Z took at least one round of

action on the preceding application

Ha Handouts

• Key Takeaways
• Application Submittal Dates (New Applications and Resubmittals)
• MyGovernmentOnline User Guide
• New Fee Schedule
• Training streamed live – copy will be available online

Ne Next xt S Steps eps

• Training for P&Z Tuesday, September 3
• 5:00 PM
• Separate the applications by the types of requirements to enable

applications to be reviewed and approved by the appropriate officials

• Evaluate new process at the end of the year
• For questions and assistance, please contact the Planning Department at

512.930.3575 or planning@georgetown.org