Creating an Accessible PowerPoint Electronic Information Resource - - PowerPoint PPT Presentation

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Sep 01, 2022 29 likes •171 views

Creating an Accessible PowerPoint Electronic Information Resource Accessibility Team Why Is Document Accessibility Important? v Improved quality of life for those with accessibility needs v Equal access to information is a civil right v Accessible

SLIDE 1

Creating an Accessible PowerPoint

Electronic Information Resource Accessibility Team

SLIDE 2

Why Is Document Accessibility Important?

v Improved quality of life for those with accessibility needs v Equal access to information is a civil right v Accessible documents follow standard practices, allowing easy style updates and accurate conversions to other document formats v University policy and state law require that content presented

n websites be accessible

SLIDE 3

Reading

Order

v Reading order is the order elements on a slide will be read v Proper reading order is vital for users

f assistive technology

v It includes titles, textboxes, images and all

ther objects on a slide

SLIDE 4

Reading

Order Continued

v Home - > Arrange - > Selection Pane to change reading order v Put elements that are read first lower in the selection pane v Use the Tab key on your keyboard to check the reading order

SLIDE 5

Accessible Templates

v Accessible templates have the correct reading order and meet contrast requirements v All elements you add later will need to be placed in the proper reading order v Using an accessible template makes creating accessible PowerPoints simpler and faster

SLIDE 6

Selecting an Accessible Template

v File - > Home - > New - > Type 'accessible' in search box v Confirm reading order is correct before using the template

SLIDE 7

Color

v Ensure significant color contrast between text and background v Do not use color as the sole means of indicating meaning

–Use bold

r italics for emphasis. Do not use underline.

vUse a color-blind friendly scheme on charts

SLIDE 8

Tables and Data

v Create tables using the built

in tools in PowerPoint

v Do not paste entire tables into PowerPoint

– It's possible to paste tabular data into a preexisting table in PowerPoint

v Never use an image of a data table v Add link to online version of data

SLIDE 9

Alternative (Alt) Text

v Alt text is a short description of the visual content of an image, chart,

r video

v All images require alt text

– Do not rely on auto

generated alt text

v Complex images are images that contain text or figures v Complex images require alt text and a longer description available elsewhere v Do not use complex images unless necessary

SLIDE 10

Adding Alt Text

1. Right
click object
2. Choose “Edit Alt Text…”

SLIDE 11

Check Accessibility in PowerPoint

SLIDE 12

v Title is not the same as the PowerPoint's filename. v File > Info > Properties > Title v Titles are sometimes read by screen readers when a document is first opened and help provide context about the subject matter v Add a title the first time you save your document

Adding a Title

SLIDE 13

Other

v All slides should have a title v Files should have a meaningful name v Do not use Automatic Advancement v Do not use animated or blinking content (including slide transitions)

SLIDE 14

Accessible PowerPoint Resources

v WebAIM PowerPoint Accessibility v Microsoft: Make your PowerPoint presentations accessible to people with disabilities v Microsoft: Create More Accessible Slides