Common Collaboration Time Public Presentation Our Process 1. DLT - - PowerPoint PPT Presentation

Common Collaboration Time

Public Presentation

Our Process

1. DLT October Mtg - charged with exploring scheduling options 2. November Faculty Mtg - begin the planning process 3. Survey other schools and districts 4. Tim Wagner Mtg - discussed potential of transportation and food services changes 5. DLT December Mtg - encouraged to continue process 6. Survey Grade Level Teams - 5 questions 7. December Tim Wagner Mtg - eliminated time options 8. January 12th - District Admin encouraged continuation 9. YMCA meeting (January 16) 10. January meeting with 2 BOE members - tasked to present 1 option 11. January 19 BLT meeting - Pro/Con of options and create a proposed master schedule 12. February 27 BOE meeting - Presented TRES proposal 13. March 27 BOE meeting - Presented TREC proposal 14. Public Presentations

Other Districts’ Elementary Hours

Solon 1 6 hrs 30 min (177 days = 1,062 hrs) Rocky River 2 6 hrs 15 min (180 days = 1,035 hrs) Madeira 3 6 hrs 30 min Indian Hill 4 6 hrs 35 min (182 days = 1,106.5 hrs) Mariemont 10 6 hrs 40 min Mason 16 6 hrs 30 min Forest Hills 60 6 hrs 30 min (173 days = 1,038 hrs) Ross 89 6 hrs 30 min (175 days = 1050 hrs) Oak Hills 114 6 hrs 30 min Loveland 140 6 hrs 40 min Southwest 180 6 hrs 30 min (177 days = 1,062 hrs) Three Rivers 282 7 hrs (173 days = 1,124.5 hrs) Northwest 520 6 hrs 30 min (177 days = 1,062 hrs)

• ODE Required K-6 “Open for Instruction”

Hours = 910 per year

Current Situation

• Teacher work day is 7.5 hours (7:30-3:00)
• Students are in classrooms at 7:30am and leave at 2:45pm
• Teachers have 200 minutes of plan time during the week

○ Students go to non-core content classes (art, music, PE, Technology (in classroom), Library) ○ Each class is 40 minutes start to finish

• No grade level attends specials altogether at the same time (no collaboration time)

○ 5 specials -- 6 or 7 classes per grade level ■ Library schedule is different from master schedule due to sharing with THS/TMS ○ Share teachers with MS (MS shares with HS) ○ Inconsistent schedule of available special areas

How is plan time used now? When do teachers collaborate?

• Independent grading
• Independent Lesson Planning
• Copying
• Creating/preparing materials
• Parent Communication
• Irregular collaboration with team members (not all)

○ Not all team members available ○ May need to interrupt other classes for questions ○ Title and Intervention Specialists are rarely available

• Restroom break
• Travel time between drop off and pick up
• Teachers collaborate outside of contracted time

○ After school ○ Lunch Time

Why do teachers need to collaborate?

Collective teacher efficacy (CTE) refers to a staff's shared belief that through

their collective action, they can positively influence student outcomes, including those who are disengaged and/or disadvantaged.

John Hattie’s Effect Size

What will happen during this common collaboration time?

• Four Essential PLC Questions

○ Creating/Modifying common formative assessments ○ Regular data analysis of classroom, grade level and district assessments ○ Sharing of student work samples ○ Sharing of instructional strategies ○ MTSS/RTI discussions regarding classroom, grade and building level responses ■ Academic and Behavioral Interventions ■ Inclusive of Intervention Specialists and Title teachers ■ RTI/IEP Meetings ○ Creating/Modifying curriculum maps and pacing guides

Teachers still use individual plan time for:

• Independent grading
• Independent Lesson Planning
• Copying
• Creating/preparing materials
• Parent Communication

PROs CONs/Challenges

Daily Common Plan Time - supports student instruction/learning Bus driver midday supervision (driving hours increase) Uninterrupted before students arrive (40 minutes daily) *30 min less instructional time* Inclusive of Title, Intervention Specialists, Unified Arts HIVE/Time scheduling challenges but will NOT be eliminated Keeps individual specials during school day (similar to current schedule) Pre-school hours Student attentiveness (witnessed during 2-hour delays) SUN Staff child supervision Staff meetings during work hours District mtg scheduling after school YMCA - possible partnership for before and after school supervision Families have students on different schedules Elem transported separate from MS/HS reduced car traffic during arrival/dismissal

Teacher/staff concerns

Potential Parent/Community Challenges & Concerns

• Later Start Time

○ YMCA - partnership to offer on-site child care before and after school i. Affordable ii. Offers Financial Assistance for Families

• Change in times creates change in convenience

○ YMCA option ○ Later afternoon could be a possible benefit to working parents ○ Opportunity for teachers to improve instruction of students

We believe the Pros outweigh the Cons/Challenges

• Regular Collaboration Time that is inclusive of our support teachers

○ Teachers supporting each others’ instruction

• Opportunities to innovate instruction from the inside
• Increased focus on planning for student needs
• Increase efficiency of core instruction during the student day
• More focused intervention and enrichment
• Increased communication across grade levels, support teachers and

administration

Three Rivers Elementary Proposed Schedule

School Hours: 9:00 - 3:30 (6.5 hours) Teacher Hours: 8:10 - 3:40 (7.5 hours) Daily Common Collaboration 8:10-8:50 8:10 - 8:50 Team Collaboration 40 min/day = 200 min/week 8:30 - 9:00 Breakfast Keep St. in cafeteria 8:50 - 9:00 Students Arrival in classrooms 9:00 School Day Begins 9:10 - 9:50 Specials Block 1 9:50 - 10:30 Specials Block 2 10:30 - 11:10 Specials Block 3 11:15 - 11:55 Specials Block 4 11:55 - 12:35 Lunch 12:35 - 1:15 Plan 1:20 - 2:00 Specials Block 5 2:00 - 2:40 Specials Block 6 2:40 - 3:20 Specials Block 7 3:30 Student Dismissal 3:40 End of Work Day

TMS PRIORITIES

*Common Plan

• 5 days per week

■ 2 days Grade Level Team ■ 2 days Content Area ■ 1 Team Prep w/ Administration

*Double Bells Of Language Arts and Math

• 42 minute periods (double =84)

*Intervention

• Analyze student data from Ohio State Tests (AIR), MAP and class/course assessment

data ■ Identify students in three areas: Red, Yellow and Green ■ Create Data sheets identifying students, data results, and intervention grouping.

Taylor Middle School Proposed Schedule

8th Grade 7th Grade Com Plan 7:30-8:00 Com Plan 7:30-8:00 1st Bell (SP)8:10-8:59 1st Bell 8:10-8:59 2nd Bell 9:03-9:44 2nd Bell (SP)9:03-9:44 3rd Bell 9:48-10:25/10:55-11:00 3rd Bell 9:48-10:29 Lunch 10:25-10:55 4th Bell 10:33-10:55/11:25-11:45 4th Bell 11:04-11:45 Lunch 10:55-11:25 5th Bell 11:49-12:30 5th Bell 11:49-12:30 6th Bell 12:33-1:14 6th Bell 12:33-1:14 7th Bell 1:18-1:59 7th Bell (SP)1:18-1:59 8th Bell (SP)2:02-2:51 8th Bell 2:02-2:51 6th Grade 5th Grade Com Plan 7:30-8:00 Com Plan 7:30-8:00 1st Bell 8:10-8:59 1st Bell 8:10-8:59 2nd Bell 9:03-9:44 2nd Bell 9:03-9:44 3rd Bell (SP)9:48-10:29 3rd Bell 9:48-10:20/10:50-11:00 4th Bell 10:33-10:50/11:20-11:45 Lunch 10:20-10:50 Lunch 10:50-11:20 4th Bell (SP)11:04-11:45 5th Bell (SP)11:49-12:30 5th Bell 11:49-12:30 6th Bell 12:33-1:14 6th Bell (SP)12:33-1:14 7th Bell 1:18-1:59 7th Bell 1:18-1:59 8th Bell 2:02-2:51 8th Bell 2:02-2:51

Taylor High School Proposed Schedule

Monday, Tuesday, Thursday & Friday 7:30-8:00 Common Planning/Collaboration (30 minutes) 8:08-8:59 Bell 1/Announcements (51 minutes) 9:03-9:52 Bell 2 (49 minutes) 9:56-10:45 Bell 3 (49 minutes) 10:49-11:38 Bell 4 (49 minutes) Bell 5/Lunch 11:42-12:12 A Lunch 12:16-1:05 Bell 5 A Lunch Class (49 minutes) 11:42- 12:31 Bell 5 B Lunch Class (49 minutes) 12:35- 1:05 B Lunch 1:09-1:58 Bell 6 (49 minutes) 2:02-2:51 Bell 7 (49 minutes) Wednesday 7:30-8:00 Common Planning/Collaboration (30 minutes) 8:08-8:55 Bell 1/Announcements (47 minutes) 8:59-9:43 Bell 2 (44 minutes) 9:47-10:17 Homeroom (30 minutes) 10:21-11:05 Bell 3 (44 minutes) 11:09-11:53 Bell 4 (44 minutes) Bell 5/Lunch 11:57-12:27 A Lunch 12:31-1:15 Bell 5 A Lunch Class (44 minutes) 11:57-12:41 Bell 5 B Lunch Class (44 minutes) 12:45-1:15 B Lunch 1:09-1:58 Bell 6 (44 minutes) 2:02-2:51 Bell 7 (44 minutes)

Three Rivers 3 school comparison & scenarios (handout)

Scenario #1: A family with students in all three buildings could still drop all 3 off at 7:30. The high school and middle school student could eat breakfast and be supervised until school starts. The elementary student would attend the YMCA before school care program from 7:30-9:00. The high schooler or middle schooler would be at home when the elementary student gets off the bus. Scenario #2: Elementary & MS (5-6) A family in this situation would be able to drop both of their students off as early as 6am and they would attend before school care with the YMCA (at a cost). Scenario #3: Elementary, MS (5-6), MS (7-8) A family in this situation would be able to drop off their 7/8 grader at 7:30 to eat breakfast and their 5/6 grader and elementary student could attend before school care with the YMCA (at a cost). Scenario #4: Elementary & HS A family in this situation would be able to drop off their HS student at 7:30 to eat breakfast and their elementary student could attend before school care with the YMCA (at a cost). (continued on handout)

Questions

Survey/Feedback

Use your smartphone or one of the provided chromebooks to access the survey.

https://tinyurl.com/yb3gshj5

Thank you for your time and feedback.

Additional information (from 3/27/18 Board Meeting)

The information on the following four slides was presented to the board of education in March. This is simply additional information we thought you might be interested in reading. The links below reflect some of the research used during our journey.

Additional research links: Hattie’s Effect Sizes http://www.evidencebasedteaching.org.au/hatties-2017-updated-list/ White Paper - research from Battelle for Kids http://generationschools.org/assets/resourcefiles/pdfs/SOAR_Leveraging-Time_WhitepaperVie w%20FINAL%20COPY.pdf

Improve Student Learning

• Research shows that collective teacher efficacy is the

second most effective means of raising student achievement (1.57)

• Time to analyze data and individualize instruction
• Later start time = improved concentration and

engagement (0.56)

• Individualized education will improve student

self-efficacy (0.92)

• Maximize instructional minutes; focus remains on

literacy and numeracy (1.29)

• Common collaboration time will include support

staff (i.e.: Title I teachers, SPED, Gifted, tutors, aides, administrators, etc.)

• Teacher teams work together to provide

developmentally appropriate practices (Piaget 1.28)

Improve The Whole-Student

• Common collaboration time prior to the school

day will allow more support staff to be included and team meetings could include, Title I teachers, Intervention Specialists, Gifted Intervention Specialists, tutors, aides, administrators, psychologists, Children’s Home therapists

• Teachers collaborating around each students’

individual needs will help to better address the social emotional needs of the students

• Classroom behavior improves and impacts

entire class (0.62)

• Ability to concentrate and engage in activities

improves with more sleep/later start time

Improve Student Safety

• Decreased traffic issues in the morning with

two different start times

• Creates safer conditions for high school

drivers (approx. 2 months less of driving in the dark)

• Walkers are more likely to be walking to the

school in the light

• Elementary students will not be picked up in

the dark

• Rolling drop-offs mean students not being

held on busses, which should decrease bus discipline issues

YMCA Partnership expands support for students and parents

• We can now offer before care and after care

for students PreK-6th grade

• YMCA accepts vouchers (students may not

have to transition from Rainbow to TRLSD)

• Offers a tiered payment plan
• On snow days parents can take students to

Clippard YMCA for full day care at no extra cost

• YMCA supervisors are adults who engage in
• ngoing training
• YMCA follows a curriculum and is evaluated

under the same star status as our preschool

• Opportunity for partnerships with an outside

agency that can help support student success