Click to edit Master title style Superintendents Proposed FY2018 - - PowerPoint PPT Presentation

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Superintendent’s Proposed FY2018 Budget

February 21, 2017

Click to edit Master title style State Code Requirements

§ 22.1-92. Estimate of moneys needed for public schools

• It shall be the duty of each division superintendent to

prepare, with the approval of the school board, the estimate of the amount of money deemed to be needed during the next fiscal year for the support of the public schools of the school division. The estimate shall set up the amount of money deemed to be needed for each major classification prescribed by the Board of Education and such other headings or items as may be necessary.

Click to edit Master title style State Code Requirements

§ 15.2-2503. Time for preparation and approval of budget; contents.

• All officers and heads of departments, offices, divisions,

boards, commissions, and agencies of every locality shall,

• n or before the first day of April of each year, prepare

and submit to the governing body an estimate of the amount of money needed during the ensuing fiscal year for his department, office, division, board, commission

• r agency.

Click to edit Master title style Enrollment History Summary

10,137 10,248 10,503 10,549 10,671 10,748 10,998 11,116 11,303 11,431 11,459 9,000 9,500 10,000 10,500 11,000 11,500 12,000 2007 2008 2009 2010 2011 2012 2013 2014 2015 2016 2017

September 30 Enrollment

Estimated

Click to edit Master title style Enrollment Projections

200 400 600 800 1000 1200 K 1 2 3 4 5 6 7 8 9 10 11 12

Enrollment September 30, 2016 vs. 2021–22 Enrollment Projections

September 30, 2016 Estimated 2021 - 2022 Enrollment

Source: September 30, 2016, actual enrollment & estimated enrollment from FutureThink November 10, 2016, Enrollment Report (Low Projection)

Click to edit Master title style Per Pupil Expenditures

$10,258 $11,109 $11,247 $10,860 $10,916 $11,123 $10,898 $10,974 $11,451 $10,584 $11,037 $11,316 $11,020 $10,793 $10,969 $11,257 $11,242 $11,523 $9,600 $9,800 $10,000 $10,200 $10,400 $10,600 $10,800 $11,000 $11,200 $11,400 $11,600 $11,800 2007 2008 2009 2010 2011 2012 2013 2014 2015 WJCC Grand Total State Average

Source: VDOE Annual Superintendent’s Report Table 15

Click to edit Master title style Governor’s Proposed FY2018 Budget

FY 2017 Budget FY 2018 Estimated Change ($) Change (%) Revenues State Sales Tax - Local 12,894,444 12,867,380 (27,064)

• 0.2%

State Revenue Standards of Quality (SOQ) 29,778,514 30,184,804 406,290 1.4% Categorical/Incentive 1,913,521 2,448,761 535,240 28.0% Total State Revenue 31,692,035 32,633,565 941,530 3.0% Grand Total (State + Sales Tax) 44,586,479 45,500,945 914,466 2.1%

Click to edit Master title style Operating Revenue Summary

24.53% 9.67% 65.16% 0.64% Other Revenue

Local

State SOQ & Incentive State Sales Tax

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FY18 Budget – Historical State Funding

Fiscal Year (FY) State Budget Enrollment 9/30 2009 $32,785,545 10,249 2010 29,486,608 10,503 2011 28,154,118 10,549 2012 26,597,814 10,671 2013 27,371,795 10,748 2014 27,461,499 10,998 2015 31,249,910 11,116 2016 31,834,391 11,316 2017 31,692,035 11,431 Total Change from FY09 to FY17 ($1,093,510) 1,182

Click to edit Master title style Budget Priorities Not Included

• Expansion of Pre-K program to 5th site
• High School Science & Middle/High School Social Studies textbooks
• Data Analytics tool
• Addition of a trailer at Jamestown High
• Snow Removal
• Addition of 1.5 FTEs in Gifted and Talented
• Teacher and Instructional Assistant adjustment from 7 to 7.5 hours

per day

• Special Education Aide – 1.0 FTE
• Reduction of teachers for unanticipated growth – 2.0 FTEs

Click to edit Master title style Operating Expenditures – Decreases

• Base Budget reductions & efficiencies, including

attrition savings - $897,955

Click to edit Master title style Enrollment By Disability

3.92% 1.06% 13.19% 0.25% 4.17% 0.44% 25.51% 32.48% 2.68% 12.82% 0.31% 3.17%

Intellectual Disabilities Hearing Impairments Speech or Language Impairments Visual Impairments Emotional Disturbance Orthopedic Impairments Other Health Impairments Specific Learning Disabilities Multiple Disabilities Autism Traumatic Brain Injured Developmental Delay

Click to edit Master title style Changes in Enrollment

2015-16

• 179 initial eligibilities
• 142 found eligible

2016-17 (through January 31, 2017)

• 55 initial eligibilities
• 43 found eligible

*Busiest eligibility months tend to be at the end of the year

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Non-Negotiable Special Education Staffing

School Year (Dec. 1) Number of Students Change in Student Count from Prior Year Teacher Count Change in Teacher Count Special Education Aide Count Change in Special Education Aide Count

2013-14 1,582 44 96 (7) 2014-15 1,572 (10) 96 105 2 2015-16 1,630 58 100 4 108 3 2016-17 1,715 85 106 6 109 1

4 additional Special Education Teachers and 2 Special Education Aides - $370,000

Click to edit Master title style Enrollment By Language

77%

4% 4% 2% 2% 2%

Spanish Chinese, Mandarin Arabic Russian Vietnamese Korean Polish Urdu French Gujarati Portugese Chinese, Hakka German Ukrainian Burmese

>/= 1%

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Standards of Quality & Language Levels

• Standards of Quality (SOQ) requirements 1:59
• Increase in number of ELLs with lower proficiency

levels

– 58% of all ELLs are proficiency level 3 or below – 40% of all ELLs are level 2 or below

• SOQs do not take into account the language level of

students which drives the amount of services each student needs

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Non-Negotiable ESL Staffing

School Year Total ELLs Change in enrollment 2009-10 199 2010-11 250 51 2011-12 331 81 2012-13 392 61 2013-14 485 93 2014-15 510 25 2015-16 541 31 2016-17 (as of 2-10-17) 653 112

1 additional ESL Teacher - $75,000

Click to edit Master title style Non-Negotiable – Increases

• Virginia Retirement System (VRS) employer rate

from 14.66% to 16.32% & health insurance credit from 1.11% to 1.23% - $1,516,533

• New Horizon’s regional programs - $251,637
• Contractual obligations - $803,931
• James Blair Middle Principal - $135,000

Click to edit Master title style Non-Negotiable Increases

Total cost of non-negotiable increases $3,152,101

Click to edit Master title style Operating Expenditures – Increases

• Salary increase for teachers (step) and 1.5% for

support and administrative staff - $1,118,050

• Increased instructional materials to schools

based on enrollment - $12,854

Click to edit Master title style Instructional Priorities – Increases

• Personalized learning laptops in middle schools

(600 laptops) and for students in Pathways (300 laptops) - $480,000

• Instructional materials for Pathways - $75,000
• Transportation for Pathways - $60,000
• Virtual Learning Program (VLP) expansion -

$100,000

• Expansion of Early College program - $90,000

Click to edit Master title style Instructional Priorities – Increases

• 3 School Improvement Specialists (SIS) at each

middle school - $250,000

• 2 additional teacher positions for support of

Pathways and unanticipated growth in Special Education or enrollment - $150,000

Click to edit Master title style Operating Expenditures – Increases

• Continuation of bus replacement plan (2 buses)
• $218,000
• Redistricting - $150,000
• Strategic Plan development - $30,000
• Document translation services - $25,000

Click to edit Master title style FY2018 Proposed Operating Budget

FY2017 Budget FY2018 Estimated Change Change (%) Enrollment 11,431* 11,459 28 0.25% FTEs 1,632.81 1,646.66 13.85 0.8% Operating Budget $127,569,804 $132,657,854 $5,088,050 4.0%

*FY2017 enrollment is actual September 30, 2016, data

Click to edit Master title style Budget Increase Comparison

Negotiable 38% Non-Negotiable 62%

Click to edit Master title style Operating Expenditures by Object

59.25% 27.13% 4.53% 3.92% 3.51% 1.26% 0.40% Wages Benefits Purchased Services Other Charges Materials & Supplies Tuition Payments Capital/Equipment Outlay

Click to edit Master title style Operating Expenditures by Function

72.86% 2.42% 3.37% 6.44% 8.85% 6.06% Instruction Administration Attendance and Health Transportation Operations and Maintenance Technology

Click to edit Master title style Operating Revenue Overview

• Local revenue appropriation request: increase of

5.1% ($4.2 million)

• State Sales Tax appropriation: decrease of 0.2%

($27,064)

• State revenue (SOQ & Categorical/Incentive

Funding): increase of 3%, excluding State Sales Tax ($941,530)

• Other revenue: increase of $21,000 or 2.9%

Click to edit Master title style FY2018 Proposed – All Funds

Fund FY2017 Budget FY2018 Estimated Change ($) Change (%) Operating $127,569,804 $132,657,854 $5,088,050 4.0% Grants 5,271,348 5,434,291 162,943 3.1% State Operated 1,081,883 1,092,285 10,402 1.0% Child Nutrition 4,086,586 4,102,678 16,092 0.4% Grand Total $138,009,621 $143,287,108 $5,277,487 3.8%

Click to edit Master title style Options for Balancing Needs

• Prioritize and reduce negotiable budgetary items
• Adjust health insurance benefits
• Increase class size
• Reduce instructional funding allocation
• Other options?

Click to edit Master title style Upcoming Budget Meetings

• Public Hearing on Superintendent's Proposed Budget –

March 7, 2017

• Joint City and County Budget Meeting – March 17, 2017
• School Board Discussion/Approval – March 21, 2017
• School Board Discussion/Approval – March 28, 2017
• Delivery to City and County – by April 1, 2017
• County Budget Adoption – April 25, 2017
• City Budget Adoption – May 11, 2017
• School Board Adoption of Operating and Capital Improvement

Budget – May 16, 2017

Click to edit Master title style Superintendent’s Proposed FY2018 Budget

February 21, 2017