Clean Slate: Create a Complete Dashboard Zachary Sexton of Your - - PowerPoint PPT Presentation

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Clean Slate: Create a Complete Dashboard Zachary Sexton of Your - - PowerPoint PPT Presentation

Nov 09, 2022 470 likes •1.47k views

Clean Slate: Create a Complete Dashboard Zachary Sexton of Your Work Hi there! Im Zachary Sexton The dashboard comes from a manufacturing technique called Kanban Im going to teach you how to visualize your work using Kanban. Because

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Clean Slate: Create a Complete Dashboard

  • f Your Work

Zachary Sexton

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Hi there!

I’m Zachary Sexton

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The dashboard comes from a manufacturing technique called Kanban

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I’m going to teach you how to visualize your work using Kanban.

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Because visualizing your work creates awareness.

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And with awareness…

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comes choice

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As you become more aware of your work,

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you’ll gain choice over what seems to be just happening.

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Because right now

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Work

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Work

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Kanban creates this

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because it allow you to visualize your work.

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Visualizing your work creates awareness.

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Visualizing your work creates awareness. Awareness creates choices.

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So what is Kanban?

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Kanban is a lean scheduling system developed in Japan by the Toyota Corporation in the 1950’s

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Card Signal

Kanban uses visual cues that told factory workers

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what to produce, how much to produce, and when to produce it

Kanban = visual card signal

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The system’s highly visual nature allowed workers to pull in the right work at the right time.

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And allowed managers to see bottlenecks, waste and other inefficiencies in the system.

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This awareness of work and workflow gave Toyota the choice to fix the inefficiencies.

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So they did.

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The constant improvements compounded.

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Reducing costs.

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Increasing quality.

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Putting Toyota on a path to compete with US manufactures.

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Kanban spread.

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It’s impact on manufacturing productivity has been massive.

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Starting in 2007, software companies started to adopt Kanban like systems.

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Using this approach…

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small teams have been able to quickly create useful applications

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used by millions of people.

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creating billions of dollars worth of value

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The key feature to Kanban’s success?

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Img of Kanban example

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Which turns out to be HUGELY important

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The brain processes visual information 60,000x faster than text.

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There is an easier way.

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Externalize Organize Visualize Optimize Maintain

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3 Different Platforms

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3 Different Platforms

  • Zoom
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“https://zoom.us/j/2920114890”

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https://zacharysexton.com/zoom

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3 Different Platforms

  • Zoom
  • Facebook
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3 Different Platforms

  • Zoom
  • Facebook
  • Trello
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Bonus Trainings! (Wednesdays at 5pm CST)

  • Sept 13 | Trello Workshop
  • Sept 20 | Meditation w/ Calm App Matt Cowdroy
  • Sept 27 | Scheduling and Visual Calendaring w/ Kendra

Wright

  • Oct 04 | TBD
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Scaling Attention

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Scaling Attention

  • 1. Monday Lectures

1 hr

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Scaling Attention

  • 1. Monday Lectures
  • 2. Weekly Exercises

30 mins 1 hr

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Scaling Attention

  • 1. Monday Lectures
  • 2. Weekly Exercises
  • 3. 1-on-1 Coaching

30 mins 30 mins 1 hr

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Scaling Attention

  • 1. Monday Lectures
  • 2. Weekly Exercises
  • 3. 1-on-1 Coaching
  • 4. Bonus

30 mins 30 mins 30 mins 1 hr

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5 minute break

  • Get your mind sweep list handy.
  • Take a quick look at the trigger list:
  • https://zacharysexton.com/clean-slate/clean-slate-

lesson-1/

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Lesson 2

Externalize and Organize

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  • Mind sweep discussion
  • Zeigarnik Effect
  • Capture Habit

Externalize

Externalize

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Mind Sweep

  • Where were some places you

found work?

  • Have you noticed any changes

to your behavior post mind sweep?

  • Did you have any resistance to

the exercise?

  • How did you feel after

completing the exercise?

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Zeigarnik Effect

  • We remember unfinished tasks

best.

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Zeigarnik Workflow

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Create A Capture Habit

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Capture Habit

  • Trigger
  • When a potential or real action

comes your way.

  • Routine
  • Calendar
  • Planner/Journal
  • Trello
  • Physical Inbox
  • Reward
  • Less distractions.
  • Come back to good ideas.
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Capture Tools

  • Trello - app on phone and

chrome extension

  • Evernote - app on phone and

computer

  • Paper journal and pen
  • In basket
  • Google Calendar
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Week 1 Exercise: Create The Capture Habit

  • Keep a notecard with you all week.
  • Take a quick note for every new way you receive a potential

action e.g. text, email, random thought

  • Post your list onto Facebook at the end of the week.
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Organize

  • Build your first Trello Board
  • Add Mind Sweep to Board
  • Review Board Examples

Organize

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Build Your First Board

  • Notes/Ideas - undefined

potential work

  • Options - work we can choose

to do

  • Today - work you want to get

done that day

  • Waiting For - work you cannot

complete

  • Doing- filled with work we are

currently working on

  • Done - finished work

Organize

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Recap

  • Kanban - scheduling system that allows you to see your work
  • To see your work you must externalize it with a capture habit.
  • Organize your work in a way that allows your to see the high impact tasks that

you can realistically finish.

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Up Next

  • Post Capture Habit It Facebook
  • Collect and Organize Work In

Trello

  • Book Your 1-on-1 Session
  • Trello Workshop at Wednesday

5pm CST if you need it/have the time.

  • Visualize your work next

Monday.

Visualize