Clean Slate: Create a Complete Dashboard Zachary Sexton of Your - - PowerPoint PPT Presentation

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Clean Slate: Create a Complete Dashboard Zachary Sexton of Your - - PowerPoint PPT Presentation

Aug 30, 2022 195 likes •1.28k views

Clean Slate: Create a Complete Dashboard Zachary Sexton of Your Work Announcements Im an uncle! Well be covering Visualizing next week Optimizing and Maintaining will be on week 4 Ill be staying on for a Q&A at the

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Clean Slate: Create a Complete Dashboard

  • f Your Work

Zachary Sexton

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  • I’m an uncle!
  • We’ll be covering Visualizing next week
  • Optimizing and Maintaining will be on week 4
  • I’ll be staying on for a Q&A at the end

Announcements

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Week 1 Review

Externalize

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  • Mind sweep.

Week 1 Review

Externalize

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Options Doing Done

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4x + 3 = -5x +21

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4x + 3 = -5x +21 +5x +5x

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4x + 3 = -5x +21 +5x +5x 9x + 3 = 21

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4x + 3 = -5x +21 +5x -5x 9x + 3 = 21

  • 3 -3
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4x + 3 = -5x +21 +5x -5x 9x + 3 = 21

  • 3 -3

9x = 18

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Week 1 Review

  • Mind sweep.
  • The capture habit.

Externalize

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cue that starts a routine physical, mental or emotional behavior that follows the trigger positive stimulus that tells your brain that the routine worked well

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Drinking, Seeing cigarette Light and smoke cigarette Brain stimulation

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See gym bag Go lift weights, do yoga, run… Accomplishment/ Endorphin rush

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Film on teeth Use Pepsodent Tingling sensation

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Trigger Routine Reward Smoking Drinking, Seeing cigarette Light and smoke cigarette Brain stimulation Exercise See gym bag Go lift weights, do yoga, run… Accomplishment /Endorphin rush Brushing Teeth Film on teeth Use Pepsodent Tingling sensation Eating Sugar Driving Home

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cue about work capture note to remind you about work feel in control of your work

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Trigger Routine Reward Work From Facebook Message Work From Email Work From Tought Work From Conversation Work From WhatsApp

6 minutes

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Capture Habit

  • Trigger
  • When a potential or real action

comes your way.

  • Routine
  • Calendar
  • Planner/Journal
  • Trello
  • Physical Inbox
  • Reward
  • Less distractions.
  • Come back to good ideas.
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Week 2 Organize Your Work

  • Ideal Kanban vs Reality
  • 3 most common stumbling blocks.
  • What you want out of Clean Slate (and how to get there)
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Options

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Options

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Options

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Options

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Options

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Options

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Options

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Options

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Options

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Options Doing

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Options Doing

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Options Doing

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Options Doing

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Options Doing Done

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Options Doing Done

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Options Doing Done

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Options Doing Done

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Options Doing Done

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Options Doing Done

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Options Doing Done

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Options Doing Done

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Options Doing Done

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Options Doing Done

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Options Doing Done

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Options Doing Done

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Options Doing Done

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Options Doing Done

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Options Doing Done

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–Everybody

Problem 1: My Options List Is TOO Long

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Options

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Options

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Future Options Current Options Doing Done

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Workflow preferences are unique.

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Some people have more reactive jobs.

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Some people work on lots of small projects.

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Some people have a few large projects.

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The Kanban board is there to help make your life easier.

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Too much information can complicate this.

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You may want to hide some future work from view.

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You could also break out a week’s worth of work to it’s own board

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Or even consider a daily board.

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Trello has a snooze feature to defer work.

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You may have to be more ruthless about cutting tasks.

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Not all actions are equal.

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Deleting work that is not directly tied to your goal will give you faster results.

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Problem 1: My Options List Is TOO Long Solution: Make the Options list you see more manageable.

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Problem 2: Trying to manage other people’s work.

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Limit your board to your work.

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You can delegate work.

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Delegated work can live in your ‘Waiting For’ column.

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Or it can be managed by the employee on another board.

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But it should not be added to your board.

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Problem 2: Trying to manage other people’s work. Solution: Have team members manage their

  • wn their work.
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Problem 3: I'm struggling with the technology.

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Problem 3: I'm struggling with the technology. Solution: Use the tools that you are most comfortable with.

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  • A system that:
  • can last for years
  • can be trusted
  • can be reviewed at a glance
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  • A system that:
  • I want to use
  • is simple
  • captures everything
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  • How to get there:
  • make the tough decisions
  • do the work
  • set up a system that works for

you

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Recap

  • Kanban - scheduling system that allows

you to see your work

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Recap

  • Kanban - scheduling system that allows

you to see your work

  • Seeing your work reduces the working

load on our memory which makes us smarter problems solvers.

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Recap

  • Kanban - scheduling system that allows

you to see your work

  • Seeing your work reduces the working

load on our memory which makes us smarter problems solvers.

  • Establishing a specific capture trigger,

routine and reward will create a habit that starts to happen automatically.

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Continue to Organize Your First Board

  • Notes/Ideas - undefined potential work
  • Options - work we can choose

to do

  • Today - work you want to get done that day
  • Waiting For - work you cannot complete
  • Doing- filled with work we are

currently working on

  • Done - finished work

Organize

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Up Next

  • Post Full Capture Habit It

(trigger, routine, reward) to Facebook

  • Share Kanban board with

coach@zacharysexton.com if you would like feedback

  • Book Your 1-on-1 Session
  • Mindfulness Workshop at

Wednesday 5pm CST if you need it/have the time.

  • Visualize your work next

Monday.

Visualize