Clean Slate: Create a Complete Dashboard Zachary Sexton of Your Work
Announcements • I’m an uncle! • We’ll be covering Visualizing next week • Optimizing and Maintaining will be on week 4 • I’ll be staying on for a Q&A at the end
Week 1 Review Externalize
Week 1 Review • Mind sweep. Externalize
Doing Done Options
4x + 3 = -5x +21
4x + 3 = -5x +21 +5x +5x
4x + 3 = -5x +21 +5x +5x 9x + 3 = 21
4x + 3 = -5x +21 +5x -5x 9x + 3 = 21 -3 -3
4x + 3 = -5x +21 +5x -5x 9x + 3 = 21 -3 -3 9x = 18
Week 1 Review • Mind sweep. Externalize • The capture habit.
cue that starts a routine positive stimulus that tells your brain that the routine worked well physical, mental or emotional behavior that follows the trigger
Drinking, Seeing cigarette Brain stimulation Light and smoke cigarette
See gym bag Accomplishment/ Endorphin rush Go lift weights, do yoga, run…
Film on teeth Tingling sensation Use Pepsodent
Trigger Routine Reward Drinking, Seeing Light and smoke Smoking Brain stimulation cigarette cigarette Go lift weights, Accomplishment Exercise See gym bag do yoga, run… /Endorphin rush Tingling Brushing Teeth Film on teeth Use Pepsodent sensation Eating Sugar Driving Home
cue about work feel in control of your work capture note to remind you about work
6 minutes Trigger Routine Reward Facebook Work From Message Work From Email Work From Tought Work From Conversation Work From WhatsApp
Capture Habit • Trigger • When a potential or real action comes your way. • Routine • Calendar • Planner/Journal • Trello • Physical Inbox • Reward • Less distractions. • Come back to good ideas.
Week 2 Organize Your Work • Ideal Kanban vs Reality • 3 most common stumbling blocks. • What you want out of Clean Slate (and how to get there)
Options
Options
Options
Options
Options
Options
Options
Options
Options
Doing Options
Doing Options
Doing Options
Doing Options
Doing Done Options
Doing Done Options
Doing Done Options
Doing Done Options
Doing Done Options
Doing Done Options
Doing Done Options
Doing Done Options
Doing Done Options
Doing Done Options
Doing Done Options
Doing Done Options
Doing Done Options
Doing Done Options
Doing Done Options
Problem 1 : My Options List Is TOO Long –Everybody
Options
Options
Future Options Current Options Doing Done
Workflow preferences are unique.
Some people have more reactive jobs.
Some people work on lots of small projects.
Some people have a few large projects.
The Kanban board is there to help make your life easier.
Too much information can complicate this.
You may want to hide some future work from view.
You could also break out a week’s worth of work to it’s own board
Or even consider a daily board.
Trello has a snooze feature to defer work.
You may have to be more ruthless about cutting tasks.
Not all actions are equal.
Deleting work that is not directly tied to your goal will give you faster results.
Problem 1 : My Options List Is TOO Long Solution : Make the Options list you see more manageable.
Problem 2 : Trying to manage other people’s work.
Limit your board to your work.
You can delegate work.
Delegated work can live in your ‘Waiting For’ column.
Or it can be managed by the employee on another board.
But it should not be added to your board.
Problem 2 : Trying to manage other people’s work. Solution : Have team members manage their own their work.
Problem 3 : I'm struggling with the technology.
Problem 3 : I'm struggling with the technology. Solution : Use the tools that you are most comfortable with.
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