CITY O CITY OF DET F DETROIT OIT COMMUNITY COMMUNITY DEV DEVEL - - PowerPoint PPT Presentation
CITY O CITY OF DET F DETROIT OIT COMMUNITY COMMUNITY DEV DEVEL ELOPMENT OPMENT BL BLOCK OCK GRAN GRANT/ T/ NEIGHBOR NEIGHBORHO HOOD OD OPPOR OPPORTUNI TUNITY TY FUND FUND (CDBG/NOF (CDBG/NOF) 2018 2018-2019 2019 PR PROPO
COMMUNITY COMMUNITY DEV DEVEL ELOPMENT OPMENT BL BLOCK OCK GRAN GRANT/ T/ NEIGHBOR NEIGHBORHO HOOD OD OPPOR OPPORTUNI TUNITY TY FUND FUND (CDBG/NOF (CDBG/NOF)
09/01/2017
WORKSHOP PRESENTATION
Welcome/Opening Remarks CDBG/NOF Overview Consolidated Plan Overview Tips to Strengthen your Application Public Service Application Review Public Service Homeless Application Review Public Facility Rehab Master Rehab Plan
Workshop Summary
Programmatic Underwriting Areas
Neighborhood Opportunity Fund CDBG Initiatives Commercial Demolition Program Supportive Housing
NOF Director – Tamra Fountaine Hardy
CD Specialists: Kerry Baitinger, Pierre Batton
CDBG Director – Jill Babcock
CD Specialists: Lindsay Wallace, Sandra O’Neal
Demolition Taskforce Director – Vacant
CD Specialists: Gerald Borders, Sadie Harrell
Supportive Housing Director- Meghan Takashima
Housing Specialists: Michele Robinson, Claire Wilke
Special Projects: Chidi Nyeche, John Saad Staff Support: Karen Beaver
allocation
And Community Development Block Grant (CDBG) Program General Information
City of Detroit Housing and Revitalization Department (formerly Planning and Development Department) 2 Woodward Avenue, Suite 908 Detroit, Michigan, 48226
In this presentation, we will cover:
HUD must review and approve these plans before the City of Detroit receives funds and before recipients expend funds
and prioritizes the following needs: affordable housing needs, community development needs, needs of vulnerable persons and families
Plan on May 15, 2015
annual Consolidated Plan program funds
the Consolidated Plan
Action Plan by May 15, 2018
Development Act of 1974
Local Governments based upon a formula devised by the U.S. Department of Housing and Urban Development (HUD)
$31,291,891…..($80,494 difference from previous year)
City of De Detroi
lloca cations, , 20 2005 05 – 20 2017
Regulations, Title 24, Part 570
two-pronged test…
regulations identify three national objectives:
70% of all CDBG funds must meet the Low/Mod National Objective
categories the main two used are:
benefiting from the activity qualify as a low- to moderate-income household.
benefit: Homeless, Elderly, Battered Spouse, Severely Disabled Adults, Abused Children, Illiterate Persons, and Persons with Aids
a service area qualify as a low- to moderate- income household. The area must be residential.
PUBLIC SERVICE HOMELESS PUBLIC SERVICE PUBLIC FACILITY REHABILIT A TION
This year the City will focus on the following eligible activities:
Application Review
HRD= Housing & Revitalization Department OCP= Office of Contracting and Procurement OGM= Office of Grants Management CPC= City Planning Commission
PUBLIC SERVICE CRITERIA
Total points
Scoring Criteria Grid
25
Organizational Information
35
Project Description Project addresses a relevant, data-driven need in the city or within a specific district(s) in a new or different way Delivery Innovation PS 2,16,22-26 5 4-5 Points: Applicant clearly defines program objective , identifies organizations providing similar services in the program service area, the project addresses at least 1 unmet need. The project demonstrates
social condition. 2-3 Points: Applicant defines program
Organizations providing similar services in the program service area are identified. The project addresses at least 1 unmet need. The project does not demonstrate
social condition. 1 Point: Applicant does not define the program/project objective. Applicants fails to identify organizations providing similar services in the program service area. The project does not meet at least 1 unmet
specific social condition. Project description adequately describes proposed activities and quality of project design MP 1,2; PS 1,2,13,19 10 4-5 Points: Applicant clearly describes the project/program for which funds are being requested, gives example/examples of ways that specific actions are undertaken in conjunction with neighboring community
program/project weekly operation
complete funding action plan and calendar
2-3 Points: Applicant describes the project/program for which funds are being
an example/examples of ways that specific actions are undertaken in conjunction with neighboring community organizations to deliver services. Applicant may or may not provide a program/ project weekly
not provide a detailed and completed funding plan and calendar of events. 1 Point: Applicant does not describe the project/program for which funds are being
example or examples of ways that specific actions are undertaken in conjunction with neighboring community organizations to deliver services. Applicant does not provide a detailed and complete funding action plan and calendar of events. Project clearly specifies operational structure serving the community residents PS 12;19-21 7.5 4-5 Points: Applicant outlines clear and detailed plan for program sustainability when funding ends 2-3 Points: Applicant outlines a plan for sustainability when program funding ends that is vague or unclear in some areas 1 Point: Applicant outlines a plan for program sustainability when funding ends that is unclear and unrealistic Service is provided in at least one of the target areas (see target area map in the maps section of this info. Package) PS 14; Sum 6-8 5 4-5 Points: Applicant provides services within a targeted area, lists all census tracts in which the program takes place 2-3 Points: Applicant does not provide services within a targeted area, lists all census tracts in which the program takes place 1 Point: Applicant does not provide services within a targeted area, does not list all census tracts in which the program takes place Demonstrated community support and collaboration; facility appropriate to carry out proposed activity, including proof of site control PS 16-19, BI 1,2 and 3 Community/Participant Support letters 7.5 4-5 Points: Applicant shows knowledge of
programs/projects in applicant's service
specifically how their program relates to the community surrounding the service area and how the applicant's organization involves the other community members and organizations. 2-3 Points: Applicant shows knowledge of
projects in applicant's service area. Applicant may or may not detail community
how their program relates to the community surrounding the service area. Applicant may or may not details how the applicant's organization involves the other community members and organizations. 1 Point: Applicant does not show knowledge of other organizations administering similar projects in applicant's service area. Applicant does not detail community support. Applicant does not detail how their program relates to the community surrounding the service area. Applicant does not detail how the applicant's organization involves other community members and organizations.
Comple
letely ly answ swer er ever ery y question estion
A blank answer automatically scores a 0
Allow
w enough
ime e to revie iew w your ur app p before re submitt bmittin ing
Having ample time to review can catch errors and increase your score
CDB
DBG G = Reim imbu burse sed d mone
This means you have to spend other money first
Tell
l us your ur stor
We don’t know what you’re doing or how awesome your program is ,
unless you tell us in the application
Follo
lowing wing the e attachm tachment nt nami aming ng conven entions tions outlin tlined ed in the e application plication
Since 1976, City Council has provided grants for non- comprehensive neighborhood improvement projects proposed by neighborhood
and neighborhood service
through the Neighborhood Opportunity Fund (NOF) program. This program, which is a part of the City's Community Development Block Grant (CDBG) program, have provided funds for publi public ser services vices to to im impr prove th the social
condit nditio ion of
income reside sidents ts in in the City of
troit
In this s case se it is s Services ices provided ided to the communi unity y by a Non-prof
it Organiz nizat ation ion
Nights of shelter Food bags Youth tutoring Prescriptions Legal Services Safety Dental Services Health Clinic
Five Priorities
Education Public Safety Health
Youth Recreation
Seniors
All funding for Public Service activities must meet the HUD national objective of benefit to low/moderate income persons as articulated under 24CFR 570.200
Eligible ible Program am participant icipants must meet HUD’s definition of Basic Public Service activities as articulated under 24 CFR 570.201 To be eligible for CDBG assistance, a public service must either be a new service or a quantif tifia iable ble increase in the level of an existing service.
Defin init ition
ibility - The definition of household income for the purpose of this program is based on Low/Moderate income criteria. However, HUD’s Section 8 income eligibility standards has always been used as a measure for CDBG activities. A Section 8 income calculation based on this definition and further guidance can be found at http://webapps1.hud.gov/hfc/calculator
Pre-Contract costs Back taxes, proposal costs, debts, late charges,
penalties
Excessive travel expense Improperly procured purchase Undocumented mileage charges Gifts and Donations Staff recruitment Facilities /equipment depreciation Costs associated with the organization rather than
the specific program
Any costs associated with advertisements, pamphlets,
survey, etc.
Staff training, entertainment, conferences or retreat Public relations, advertising or fundraising Payments for bad debts Indirect organization cost Rental assistance in any unit in which the sub-recipient or
subsidiary has one percent or more ownership interest in the property
Lobbying at partisan political activities Suing the government
Publi lic c Ser ervic ice e Request equest mus ust be e a a min inim imum um of $100,000 00,000
(a)
What specific services are to be provided?
(b)
When and how will these services be provided?
(c)
Who will be assisted and what number of persons will be assisted?
(d)
Describe how the activity will be implemented, operated, and administered.
(e)
What major equipment, special events, field trips or like components are necessary to operate the project?
(f)
What and how many workers, by job title, will plan, supervise and monitor project performance?
(g)
If volunteers are used, how many and what will they do?
(h)
If contract workers are used, state how many will be used and describe their duties.
Provide a detailed description of the proposed project, including how it will be implemented and plans for continued operations.
Note: 1- Page Maximum Response/12 pt font
What are your reasons for requesting CDBG/NOF funding for this activity?
increased costs)
demand or increased needs
What are your reasons for requesting CDBG/NOF funding for this activity?
your service population to self-sufficiency?
ends?
population be when the grant or contract period is complete? i.e.
Completed improvement or phase Improve child-rearing skills Improve how families make decisions, etc.
Register at first visit In-home visit By referral only Etc.
income?
the residency requirement? – This is a YES or NO question.
services?
similar service in your service area?
this program?
innovation?
i.e. how do you relate to the community around the location of your project?
and/or residents?
partnering with other organizations?
which funding is being sought (i.e., shared staff or office space).
Outp tputs ts are the direct products of program operation, measured in terms of the volume or work accomplished.
the result of program processes. They are the deliverables. Some even use the term interchangeably with “activities.” Outputs can be identified by answering questions such as:
What will the program produce? What will the program accomplish
For example, the number of classes taught, the number of counseling sessions conducted, or the number of participants
participants.
mes s are changes in program participants or recipients (aka the target population). They can be identified by answering the question: How will program participants change as a result of their participation in the program?
behavior, condition, or other attributes. Examples of program
improved reading skills, more effective responses to conflict, getting a job and having greater financial stability.
cies must t clearly y state the meth ethodo dolo logy y used to measur ure outcome mes, s, i.e., ., surveys, ys, client t inter ervie views ws, , pre- and post-tests ts re results s or cl r clients ts self-repo reportin ting.
ts assess the changes that can be attributed to a particular intervention, such as a program or policy, both the intended ones, as well as ideally, the unintended ones.
Short-term
erm (1 year) – Describe the initial impact during the clients’ first year of participation in the program.
Intermed
rmedia iate e (2 years) – Describe the subsequent impact
their participation in the program, if applicable.
Long-Term
erm (3 - 5 years or more) – Describe the eventual impact on the client population that is anticipated as a result of their participation in the program.
Service/Activity Name: After School Recreation Program/Project Service/Activity Description:
Provide baseball, basketball and dance instruction for children 4th to 6th grade attending Elm Street and St. Richard elementary schools. Nutritious snacks are also provided. Outputs # Persons Served Monthly # Unduplicated Persons Served annually Days Service Provided Times Service is Provided Personnel Implementing this Activity Title 35 400 Mon, Wed, and Fri. 3:30pm to 5:30pm Ann Smith, Ed Jones
Assistant Benefits to Participants (Outcomes) Develops skills in sports and other recreation activities Engages youth in constructive, supervised play Provides no cost care for children while parents are working.
EXAMPLE
its outputs for the most recently completed fiscal year?
current fiscal year?
program to be funded by CDBG/NOF, how this unit is measured, and how many you provided in the most recently completed fiscal year
assure or verify that your program is a quality/successful program?
Organizational Information -25 points Project Description- 35 points Activities, Outputs, Outcomes & Impacts-
Budget- 20 points
Applicants must submit a complete proposal
Adherence to Housing First orientation Mandated participation in Coordinated Access Model
(CAM) in alignment with Written Standards
HMIS participation required; focus on housing
25% match required as evidence of the program’s ability
to operate program effectively.
Women and family warming Centers are welcomed
under shelter component. Centers will be for the 2018- 2019 program year. The City’s priority will be to fund two wo family warming centers
All clients served must be certified as homeless using
the HUD Homeless Definitions and forms provided by the Detroit Continuum of Care lead agency
CDBG Homeless Public Service Operates as City of
Detroit and Subrecipient match for ESG.
For ESG recipients, any match gap between ESG and
HPS is expected to be provided by subrecipient and will be evaluated during monitoring.
All match (CDBG or other sources) will need to be spent
Match must be included on the HPS budget
Street Outreach Emergency Shelter Rapid Rehousing Homelessness Prevention HMIS
A maximum of 2% of each award may also be allocated to HMIS operations to support costs of contributing data to the HMIS – including expenses such as hardware staff costs, and related expense
Engages unsheltered persons to help them become match ready for housing At minimum 25% of service is provided outside of normal business hours Coordination with City of Detroit Neighborhood Police Officers All outreach programs must participate in coordinated assessment and the chronic by-name list process Program outcomes include and will be measured upon the following:
% of participants enrolled in the program will meet the definition of unsheltered
% of enrolled participants who complete a VI-SPDAT
% of all enrolled participants develop a housing goal
% of those who develop a housing goal exit homelessness to permanent housing
% retaining housing at one month and two year intervals
73
Serves people staying in emergency shelters and includes seasonal warming centers Essential Services include:
Case management Child care, education, employment, and life skills services Legal services Health, mental health, and substance abuse services Transportation Services for special populations
Shelter activities include:
Operations (e.g., maintenance, utilities, furniture, food)
Shelt elter er Program gram Perform
ance e Goals als: The City will require that all Shelter providers track their performance on the following outcomes:
Shelter Utilization Rate
Average Length of Stay
% of entries coming from literal homelessness
% of exits to permanent housing destinations
74
Available to those at risk of becoming homeless. Awardees must document risk using HUD’s definition. Can be used:
Preven entio tion n Program m Performa mance nce Goals: s: The City will require that all Homeless Prevention providers track their performance on the following outcomes:
% of household that receive assistance will not become literally homeless within 6 months, 12 months, 2 years…
75
PID D RE-HOU HOUSI SING NG COMPON PONENT ENT
Available to those who are homeless Can be used To help a homeless individual or family move into permanent housing and achieve housing stability
Beginning in CDBG program year 2018-2019, organizations providing Rapid Rehousing will need to follow the written standards in regards to length of service provided (a maximum of 18 months) and graduated rental payments for program participants. Rapid d Rehousing using Program m Performa rmanc nce e Goals: : The City will require that all Rapid Rehousing providers track their performance on the following
% of those served are able to maintain housing without RRH assistance by 180 days
% of those served are not literally homeless after one year
% of those served are placed on the MSHDA Housing Choice Voucher (HCV) Homeless Preference wait list
76
All HPS project ct must t use HMIS S
Up to 2% total grant award can be applied to HMIS.
Eligible costs for all recipients* and subrecipients include:
― Computer hardware, software, and software licenses ― Office space, utilities, and equipment ― Obtaining technical support ― Salaries for HMIS operation ― Staff travel (training and program participant intake) ― Participation fees charged by the HMIS Lead
77
REQUESTED RANGES:
Ho
Homeless ss PS= Reques est t must be a minimum um $100, 0,00 000
FOR CDBG HPS ACTIVITIES
Pay attention to the color coding scheme for each
Fill in GR
GREEN cells with information about your project/budget, as specified
Leave GR
GREY or BLACK CK cells blank
Enter Projected number of individuals and families
Enter any sub-contracted services (e.g. security or
Each CDBG/ ESG Component has one or more categories
(vertical) of eligible activity (e.g. ‘Shelter Operation,’ and ‘Essential Services’ for Emergency Shelter)
Every cost item for which funds are requested (left side)
must be entered under the appropriate ‘funds requested’ column and associated with an approved activity
Costs are broken down into:
Program Operations (including all direct staff time) Contractual Services (sub-contracted CDBG/ESG services) Client Level Assistance (direct costs associated with housing
procurement and stabilization, including financial and rental assistance)
Applicants must submit a complete proposal
PUBLIC FACILITY REHABILITATION (PFR): PURPOSE
PFR projects include: public facility improvements to agencies that provide a public service to residents in the City of Detroit
replacements, boiler replacements, fire suppression system upgrades
(min. of 35 hours per week) and required to report bi- monthly on their public service activities to the City
MA MASTER STER REH EHAB ABILIT ITATION TION PLA LAN (M (MRP) RP)
Architect or Engineer
you must submit an updated copy of the plan signed by the consultant that prepared the original plan
materials disclosure and any safety or environmental concerns that may arise due to rehab
MRP accounts for 30% of the overall total
score of PFR application
There are two (2) sets of criteria for MRP Building environment (10 points) Overall completeness and quality (20
points)
BUI UILD LDING ING ASSESS SSESSMENT ENT CR CRITE ITERIA IA
Building historical designation, if any Building Assessment Code Violations Building Photographs Cost estimate Summary of Rehabilitation Work
REQUESTED RANGES:
Publi
lic c Facil ilit ity y Reh ehab= b= Requ equest est mus ust t be a m e a min inim imum m $150 50,0 ,000 00
Applicants must submit a complete proposal
BIDSYNC
(Bidsync is Free of charge)
2019 CDBG/NOF applications, paper copies will not be accepted For more information on BidSync system: www.bidsync.com or call 800-990-9339
attachments
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How do I…. Obtain Grant Information HUD Consolidated Plan, Action Plans & CAPERS 2018-2019 Action Plan
t; HUD Consolidated P
lans nfornation I Obtain Grant nformation I How Do I I C ity of Detroit, M I - Google ChromeC ti ID www.detroitm i.gov/How -Do - /Obtain-Grant-Information/HUD -Consolidated-Plans-Information
HOW DO 1 ... CALENDAR & EVENTSLj}J;g;w
GOVERNMENT NEWS'HUD Consolidated Plans Information
HUD Consolidated Plan, Action Plans & CAPERS