Certification Made Easy A How to Guide on the New York State MWBE - - PowerPoint PPT Presentation

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Certification Made Easy A How to Guide on the New York State MWBE - - PowerPoint PPT Presentation

Oct 25, 2023 274 likes •786 views

Certification Made Easy A How to Guide on the New York State MWBE Certification Application FIND THIS PRESENTATION ON https://esd.ny.gov/mwbe/businessresources.html A Division of Empire State Development 1/3/2018 Division of Minority &

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A Division of Empire State Development 1/3/2018

A “How to” Guide on the New York State MWBE Certification Application

Certification Made Easy

FIND THIS PRESENTATION ON https://esd.ny.gov/mwbe/businessresources.html

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Division of Minority & Women’s Business Development

Welcome!

In fiscal year 2016-17, the State of New York’s Division of Minority and Women’s Business Development set a record for MWBE utilization in state contracting - over 27% of all State spending - representing a total of nearly $2.2 billion in contracts to certified MWBEs! Governor Cuomo set a statewide goal of 30% utilization in 2014, the highest in the United States, designed to continue this momentum. This Division aims to meet or exceed this goal, through the continued promotion of equality of economic opportunities for MWBEs and the elimination of barriers to their participation in New York State contracts. The first step to be considered for these MWBE procurement opportunities with the State of New York is to submit a NEW Application.” “Certification Made Easy” is designed to help minority and/or women-owned businesses with the online certification process. There are navigation buttons on the bottom right hand-side on each slide to make it easier to access each section. Our staff are also available to assist with questions on navigation or certification. We look forward to welcoming you as a New York State MWBE certified business! Lourdes Zapata Executive Vice President Division of Minority & Women’s Business Development

Division of Minority and Women’s Business Development 633 Third Avenue New York, NY 10017 Tel 212 803 2414 Fax 212 803 3888 www.esd.ny.gov/MWBE.html

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Today’s Agenda

  • Benefits of the NYS MWBE Certification
  • Eligibility Requirements for MWBE Certification
  • Creating a Vendor Profile
  • Applying for Certification
  • Common Documentation Shortfalls
  • The New York State Contract Reporter
  • Little Known Facts about Certification
  • Avoiding Common Application Pitfalls
  • Additional Assistance
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Benefits of the NYS MWBE Certification

  • Listed on the NYS Directory of Certified Firms.
  • Access to MWBE procurement and/or contracting opportunities with NYS Agencies

and Authorities.

  • Receive customized alerts for upcoming procurement opportunities. (NYS Contract

Reporter)

  • Access to statewide network of services and support for MWBEs; invitations for

business development workshops, webinars, classes and customized technical assistance.

  • Access to lending and bonding programs exclusively for certified MWBEs.
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Eligibility Requirements

Under Article 15-A of the Executive Law, any for-profit firm that is at least fifty-one percent (51%) owned, operated and controlled by citizens or permanent resident aliens who are either a woman and/or minority is eligible for certification. List of minority groups who are eligible for certification:

  • Black persons having origins from any of the Black African racial groups.
  • Hispanic persons of Mexican, Puerto Rican, Dominican, Cuban, Central or South

American descent of either Native American or Latin American origin, regardless of race.

  • Asian-Pacific persons having origins from the Far East, Southeast Asia or the Pacific

Islands.

  • Asian-Indian subcontinent persons having origins from the Indian subcontinent.
  • Native American persons having origins in any of the original peoples of North

America.

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An MWBE Applicant Must Successfully Demonstrate the Following:

  • Ownership, Operation and Control: All firms seeking MBE, WBE or MWBE

certification must be independently owned, operated and controlled by minority and/or women members. The ownership must be real, substantial and continuing, and the minority and/or women members must exercise the authority to independently control the day-to-day business decisions.

  • Personal Net Worth (PNW) Restriction: Each minority or woman owner, upon

whom certification is based, cannot have a personal net worth exceeding $3.5 million indexed for inflation, after allowable deductions.

  • Small Business Restriction: The firm cannot exceed 300 employees.
  • Independent, Active and In Business One Year: The firm must operate

independently of other firms, must demonstrate business activity and, generally, the business is required to be in operation for at least one year.

  • Out of State Applicants: Firm to be currently certified as a MWBE in their home

state, should a similar process exists, and before applying for MWBE certification firm must be registered and authorized to conduct business in the state of New York and have a presence in New York.

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Getting Started

New York State Contract System ny.newnycontracts.com

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3 Related BUT NOT Connected Accounts

New York State Contract System Vendor Profile New York State Contract System Certification Application New York State Contract Reporter

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Accessing the NYSCS: ny.newnycontracts.com

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Accessing the NYSCS: ny.newnycontracts.com

To create a Vendor Profile and begin your Certification Application.

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Create Account & Vendor Profile

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Making the most of a Vendor Profile

  • Why is a Vendor Profile important?

– Key to being found in Directory of Certified Firms – Acts as an electronic business card – Accessible to other firms and state agencies – May lead to potential business opportunities

  • Be sure to keep business information current!
  • Any business can have a Vendor Profile regardless of certification status.
  • The Vendor Profile is not the same as the certification application.
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3 Related BUT NOT Connected Accounts

Three (3) Accounts/Profiles (Each requiring its own separate ACTION) New York State Contract System Vendor Profile New York State Contract System Certification Application New York State Contract Reporter

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Three Clicks To Launch New Application

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Three Clicks To Launch New Application

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Three Clicks To Launch New Application

3rd Click – “NEW APPLICATION”

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FAST TRACK Application

  • New York State based firms certified by:

– County of Erie and City of Buffalo, Joint Certification Committee * – New York City Department of Small Business Services* (as a M and/or W) – The Port Authority of New York & New Jersey – New York & New Jersey Minority Supplier Development Council, Inc. – Women President’s Education Organization New York Chapter

  • Certified as a Disadvantaged Business Entity with any Federally funded

transportation agency in the U.S.

  • Certified as Federal 8(a) Disadvantaged Business with U.S. Small Business

Administration

The above certifications must be current and have more than three (3) remaining months before expiration to be eligible for FAST TRACK Application.

*Note: Participating certification program may have geographic restrictions.

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Pre-Screening Check List

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Document List Mandatory & Required

Print or save the list of mandatory & required documents

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Document List: Mandatory & Required

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Document List: Mandatory & Required

Addendums "One Stop" Certification Application

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One-Stop Certification Application Addendums

  • New applicants can elect to apply to any or all of the following
  • rganizations through their application with NYS:
  • County of Erie and City of Buffalo, Joint Certification Committee *
  • New York City Department of Small Business Services* (as a M

and/or W)

  • The Port Authority of New York & New Jersey
  • By completing the Application Addendums (indicated previous slide),

applicants give ESD the permission to share their application information with these organizations.

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Certification Application: Main Summary

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Extending The Deadline

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Certification Application: Company Profile

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Certification Application: Company Profile

Fill in the required

  • information. When

completed, click “Save & Return” to return to the MAIN SUMMARY page. Notes what is completed and what is incomplete

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Company Profile Completed

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Supporting Documents: Electronic or Paper

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Selecting Electronic/Fax Format

Select “OK” for Electronic/Fax Format Submission

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Attaching Documentation : Uploading to System

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Faxing Documents

Select “Fax”

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Fax Coversheet

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“Lock-In” Required Documents

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Return to Main Page

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Taking a Break from your Application

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Returning to My Application

ny.newnycontracts.com

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Returning to Application: 1st Page

Select “Continue”

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Returning to Application: 2nd Page

Click this hyperlink

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Returning to Application: 3rd Page

Click “Process”

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Sign and Submit

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Signing Application

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Submit Application

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Common Documentation Shortfalls

  • No proof of capital contribution
  • Equipment (purchase receipts)
  • Capital (initial bank statements,

copy of check/money order

  • Expertise (resume reflecting

experience/role in business)

  • Financial Statement
  • Complete Personal Net Worth Statement
  • Licenses, if required to conduct business
  • Corporate documents necessary specific to

business structure

  • Certificate of Publication (COP)
  • Specific to LLCs
  • Even Out of State firms must have a

COP

  • Contracts to indicate industry standard

codes

  • Current signed lease/deed
  • Home based businesses are not exempt

from this requirement

  • Suppliers need to provide proof of

warehouse location and an inventory list

  • Business vehicle registrations
  • Race/ethnicity attestation
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Common Documentation Shortfalls

  • Corporate documents necessary (specific to business

structure)

  • Proof of race/ethnicity: Ethnicity Attestation
  • Must be notarized
  • Personal Net Worth Statement
  • Must be filled out even if negative
  • Business vehicle registrations
  • Certificate of Publication
  • Specific to LLCs
  • Even Out of State firms must get a C.O.P
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Common Application Shortfalls

  • Do not mail documents before submitting your application.
  • Scan and label documents according to the document list!
  • When uploading electronically - attach the correct documents for

each section.

  • If your business requires a license, submit a copy of the license.
  • Sign and notarize where required.
  • Respond in a timely manner to any requests for

information/documentation.

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Little Known Facts About Certification

  • Must re-certify every 3 years
  • If certification lapses, must submit new application
  • Waiver of one year business requirement:
  • Case by case- Must request in writing
  • Only applicable to professional license holders

with a NYS license

  • Firms with a pending NYS contract as a prime or

subcontractor may have the state agency request an expedited review of their application

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3 Related BUT NOT Connected Accounts

Three (3) Accounts/Profiles (Each requiring its own separate ACTION) New York State Contract System Vendor Profile New York State Contract System Certification Application New York State Contract Reporter

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To Find NYS Procurements New York State Contract Reporter www.nyscr.ny.gov

Finding Opportunities with the NYS Contract Reporter

NYS’s official publication of procurement activity for NYS agencies, public authorities and public benefit corporations.

  • Create a FREE username/password
  • Primes/NYS Agencies & Authorities advertise opportunities
  • n the NYSCR
  • Search for Procurement Opportunities: contract size,

location, agency, industry, etc.

  • Receive customized alerts based on preferences
  • Join the NYS Business Registry for FREE for vendor to vendor

sub-contracting opportunities.

  • Your business can be listed on the NYS Business

Registry for FREE regardless of certification status

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Additional Assistance MWBE HELP DESK 212.803.2414 or 855.373.4692 MWBEcertification@esd.ny.gov FIND THIS PRESENTATION ON: https://esd.ny.gov/mwbe/businessresources.html